Unconfirmed Minutes of Full Council Meeting 12th July 2017

at Harriet Johnson Centre, Loose Lane, Sompting

 

               

2450

 

2451

 

 

2452

 

2453

 

Council was informed that the Clerk had given his Notice of resignation.

 

Attendance: Cllrs Mear, Bashford, Godley, Smith, Montague, Lewis,  Mansfield, Glynn-Davies,.  Also ADC cllr Boggis attended

 

Apologies and reasons for absence: Derham, Thornton, Davies

 

Councillors absent: Cllr Nicklen

 

 

 

 

2454

 

 

Declarations of interest by councillors on any of the agenda items below: None

 

2455

 

2456

 

 

2457

 

 

 

2458

 

 

 

2459

 

 

2460

 

 

2461

 

 

 

 

2462

 

 

 

 

 

2463

 

 

2464

 

2465

 

2466

 

 

2467

 

 

 

2468

 

2469

 

 

 

 

 

 

 

 

Request for DPI Dispensations: None

 

Policing matters: Cllr Godley updated members on the crimes at Titch Hill and she will follow up the situation with the Police.

Reports by WSCC and ADC councillors: Cllr Boggis spoke about the potential work associated with Hamble Road.

Reports by the Clerk: The Clerk presented reports on Best Gardens Award photograph required from members and the National Open Garden scheme 2018 for Sompting.

Minutes.   Resolved minutes of the 14th June 2017 meeting as a true record, subject to changing the date for the next Adur County meeting is 13th.

Public participation: Those present gave thanks for the Festival.

 

Sompting Festival 2017: Cllr Godley gave thanks to members attending the festival and to Sompting Big Local. It has been proposed that the festival2018 shall be for 2 days and be held 30th June to 1st July subject to confirmation by Council.

Planters at Millfield: Authority given for Leighton Clay to clear out planters and to keep separate record of time taken to be paid extra. Planting to be held back and agreement that Northbrook College gets involved with repairs to the planter structure.

Planning Committee minutes: Minutes dated 7th June 2017 noted. Other minutes. Other stated minutes not presented as meetings cancelled.

 

Amenities and Environment Committee minutes: No meeting held

 

Finance Committee minutes: minutes of 24th May 2017 noted

 

Centre Committee: Minutes of 24th May 2017 not presented

 

 

 

Ratification of Chair of Finance committee and vice chair to be elected: Members noted that Cllr Bashford was elected as Chairman and elected Cllr Godley as vice-chair.

 

Report of representatives to other bodies: To receive reports from

 

Adur County Local Committee Cllr Godley – next meeting 13th July

Sussex Association of Local Councils Cllr Nicklen – no report as absent

Adur District Conservation Area Consultative Group Cllr Mansfield – no meeting

Sompting Big Local Cllr Mansfield – proposing an award for the best recycling recorded; reintroduction of Food Bank with AgeUK; involvement in health and well- being; bird boxes at festival

West Area Capital Funding Board Cllr Mansfield – ADC Cllr Boggis reported earlier

A27 working group Cllr Nicklen – no report as absent

 

Meeting end

 

Items for future discussion by Council, committees, or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority. None

 

 

 

 

Minutes of Full Council Meeting 14th June 2017

at Harriet Johnson Centre, Loose Lane, Sompting

 

               

2426

 

 

2427

 

 

Attendance: Cllrs Bashford, Godley, Smith, Davies, Montague, Lewis, Nicklen, Mansfield, Glynn-Davies, Derham.  Also ADC cllr Boggis attended

 

Cllr Bashford as Vice-Chair took the meeting

 

 

 

 

 

 2428

 

Apologies and reasons for absence:  Cllrs Mear, Thornton (reasons approved), ADCllrs Barton

 

2429

 

 

Declarations of interest by councillors on any of the agenda items below: Cllr Godley declared personal knowledge of co-option applicant

 

2430

 

2431

 

 

 

 

 

 

2432

 

 

 

2433

 

2434

 

 

 

 

 

 

 

2435

 

 

2436

 

 

2437

 

 

 

 

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2440

 

 

 

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2442

 

 

 

 

 

 

 

 

2443

 

2444

 

2445

 

  2446

 

2447

 

2448

 

 

 

2449

 

Request for DPI Dispensations: None

 

Policing matters: No reports were submitted. Cllr Godley stated that Lancing Parish Council has meetings with the Police and its commissioner and she considered that Sompting PC should attend those meetings. She asked if members found that acceptable and that she should attend as the Council’s representative. Members agreed.

Reports by WSCC and ADC councillors: Cllr Boggis spoke about the amendments to the Local Plan that were now being consulted on following the Planning Inspector’s report.

Cllr M Davies attended

Reports by the Clerk:

The Clerk presented the Council’s insurance renewal stating that this year was the last year of the three-year agreement. Members considered the renewal and approved the premium to be paid.

Members gave their best wishes to Sue Tubb

Minutes.   Resolved minutes of the AGM 10th May 2017 meeting as true record, subject to adding that Cllr Godley left the meeting when Cllr Lewis left.

Public participation: None

 

Committee membership:  Members approved with the Clerk’s recommendation that as the Chairman (Cllr Mear) is already on the Finance committee that the vice chair is elected on the Finance committee.

Members elected Cllr Mansfield to sit on the HR sub-committee

 

Selection of a Councillor to be a staff contact: The Clerk presented his report with its revised recommendation. Cllr Mansfield agreed to work with the Assistant Parish Clerk on the “Youth in Sompting” project.  No further progress was made on this item.

 

 

Council Questionnaire: Members resolved approval to the questionnaire as currently composed to be used. It was agreed that the questionnaire should be ready to be delivered by July with a return date fixed 6 weeks after sending out. Collection points are needed. Cllr Godley confirmed WSCC is to analyse the questionnaire free of charge.

 

Sompting Festival 2017: Cllr Godley updated and arranged the councillor rota. The Clerk reminded members of the problem of selling alcohol to underage via tickets at the tombola.

 

Cllr Nicklen attended

 

Referred item from Amenities and Environment Committee: The item on Planters at the 7th June meeting of A&E was deferred for Full Council to discuss and resolve on the recommendation. Cllr Mansfield reported that he had been informed by WSCC that the planters belonged to WSCC. Cllr Bashford stated that as this not his understanding, the ownership should be discussed at Amenities and Environment committee when more information would be available. Cllr Glynn-Davies suggested that contact be made to Northbrook College to see if they would undertake the repair work, once ownership was identified.

 

Cllrs Montague and Davies left

 

Planning Committee minutes: Noted

 

Amenities and Environment Committee minutes: Noted. Cllr Nicklen requested his membership to this committee. In response Cllr Godley resigned and Cllr Nicklen was duly elected.

 

Finance Committee minutes: Noted

 

Centre Committee: Noted

 

Election of parish representative to the Board of South Downs National Park: The Clerk presented the voting sheet and Cllr Burr was voted as the representative.

 

Report of representatives to other bodies: To receive reports from

 

Adur County Local Committee Cllr Godley – next meeting 30th July

Sussex Association of Local Councils Cllr Nicklen – no meeting

Adur District Conservation Area Consultative Group Cllr Mansfield – no meeting

Sompting Big Local Cllr Mansfield – working with the Festival, nothing else to report

West Area Capital Funding Board Cllr Mansfield – no meeting

A27 working group Cllr Nicklen – meeting postponed

 

Meeting end

 

Items for future discussion by Council, committees, or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority. None

 

 

 

 

UNCONFIRMED Minutes of Full Council Meeting (AGM) 10th May 2017

at Harriet Johnson Centre, Loose Lane, Sompting

 

               

2399

 

2400

 

Cllr Mear elected Chairman (declaration signed), Vice Chair Cllr Bashford

 

Attendance: Cllrs Mear, Bashford, Godley, Smith, Thornton, Davies, Montague, Lewis, Nicklen.  

 

 

 

 

 

2401

 

 

Apologies and reasons for absence:  Cllr Mansfield (reason approved), ADCllrs Barton, Boggis

 

2402

 

Absent: None

 

 

 

 

 

2403

 

Declarations of interest by councillors on any of the agenda items below: Cllr Godley declared personal knowledge of co-option applicant

 

 

 

 

 

2404

 

2405

 

2406

 

 

 

2407

 

2408

 

 

 

2409

 

2410

 

 

 

2411

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2412

 

 

 

 

 

 

 

 

 

2413

 

2414

 

 

 

2415

 

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2423

 

 

2424

 

 

 

 

 

 

 

2425

 

 

 

 

 

 

 

 

 

 

 

Request for DPI Dispensations: None

 

Public participation: None

 

Co-Option of councillors: Following presentation to and discussion by members, M/s B Derham and M/s C Glynn-Davies elected as co-opted councillors. Declarations of office signed

 

Cllr Mear welcomed the new councillors

 

Parish resident’s questionnaire: Lydia Schilbach (WSCC) presented the altered questionnaire for members update. Members thanked her and agreed to meet 31st May 2017 to discuss further.

 

Cllrs left meeting: Cllr Thornton,

 

To resolve on committees, dates and times for the ensuing year and the terms of reference: Members received Clerk’s report and resolved not to change information stated.

 

Election of Committee members to serve on the committees: The following members elected:

 

Amenities and Environment: Cllrs Mear, Bashford, Montague, Mansfield (in his absence), Godley, Smith and Glynn-Davies

 

Planning: Cllrs Mear, Bashford, Godley, Derham and Thornton

 

Centre: Cllrs Mear, Bashford, Godley, Derham and Glynn-Davies

 

HR sub: Cllrs Mear, Bashford, Smith, Godley + 1(next meeting)

 

Finance: Cllrs Mear, Bashford, Godley, Thornton (in his absence) +1 (next meeting)

 

Cllrs left meeting: M Davies and Montague

 

 

 

 

 

 

Election of representatives for each of the following bodies for the ensuing year : Resolved “no change to last year”

 

Adur County Local Committee Cllr Godley

Sussex Association of Local Councils Cllr Nicklen

Adur District Conservation Area Consultative Group Cllr Mansfield

Sompting Big Local Cllr Mansfield

West Area Capital Funding Board Cllr Mansfield

A27 working group Cllr Nicklen

 

Cllrs left meeting: Lewis

 

Annual Return for the year ending 2016/17: The Clerk presented the document and members resolved approval for Chairman to sign off and document to be sent to external auditor.

 

Minutes.   Resolved minutes of the 12th April 2017 meeting as true record

Planning Committee minutes: Noted

 

Amenities and Environment Committee minutes: Received  the unconfirmed minutes of 5th April 2017. Subject to Cllrs Smith and Mansfield being added to attendance list, approved as a true record.

 

Finance Committee minutes: Noted

 

Centre Committee: The unconfirmed minutes of 15th March 2017 not presented. To be presented next meeting

 

HR sub-committee: Noted

 

Grant Aid request from St Mary’s Church: Members discussed the application, deferred from last meeting, and resolved £ 1,000.00 be donated.

 

Parish member for West Sussex for the South Downs National Park: No nominations

 

Commemorating the death of Jo Cox: Agreed posters in boards. Cllr Glynn-Davies to give poster examples

 

Enhancing Places, Inspiring Communities (EPIC) Project: Resolved:

6 months free use of Centre for use as base

Free use of centre for public meetings etc. Cllr Smith suggested survey questionnaire to be given out to gauge interest in project and how the council should be involved.

Council to give use of notice boards, Sompting Signpost and web for resident communication

 

Selection of a Councillor to be a staff contact: The Clerk presented report. Members agreed in principle – present again next meeting as in report.

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority. None

 

 

 

 

 

Minutes of Full Council  Meeting 12th April 2017

at Harriet Johnson Centre, Loose Lane, Sompting

 

               

2375

 

2376

 

As Cllr Mear was absent, the vice chair Cllr Bashford chaired

 

Attendance: Cllrs Bashford, Mansfield, Godley, Smith, Thornton, Davies, Montague, Lewis. Also present ADC Cllr Boggis

 

 

 

 

 

2377

 

 

Apologies and reasons for absence:  Cllr Mear (reason approved), ADC Cllr Barton

 

2378

 

Absent: Cllr Nicklen

 

 

 

 

 

2379

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2380

 

2381

 

Request for DPI Dispensations: None

 

Full Council Minutes:  The minutes of 8th March 2017approved as a true record, subject to the change of minute ref 2373 as below:

 “Informed members of meeting and confirmed that the project for changing rooms on Sompting Recreation ground would not go ahead (add) via the Football Club or anyone else presenting the benefit of Sompting.” Amendment resolved.

 

2382

 

Public participation: Several public from Sompting Big Local attended. Question raised concerning the input of the Parish Council on the “Health and Wellbeing Project Proposal – April 2017”. Cllr Godley presented to members the project proposal which although not on the agenda was discussed by members. The Council agreed that in principle to be part of the project but required more information to make resolution. Cllr Godley to present again at June Full Council.

 

 

 

 

 

2383

 

Policing matters:  Cllr Godley reported her findings on the crime issue at Titch Hill in November. Members agreed to “keep an eye on this as it progresses”.

 

 

 

 

 

2384

 

 

2385

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2386

 

 

2387

 

 

2388

 

 

2389

 

2390

 

 

 

2391

 

2392

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2393

 

2394

 

 

 

 

 

 

 

 

 

 

 

2395

 

 

2396

 

 

2397

 

 

 

 

 

 

2398

 

 

 

 

 

 

 

 

 

 

 

Report of District or County Councillors: Cllr Boggis reminded members that the Hamble Recreation Playground was to be opened the next day.

 

Reports by the Clerk: The Clerk presented his reports on the following:

1.     He and L Clay had a meeting with D Ross, Adur D C Parks and Open Spaces officer, on the relationship between the two councils on open spaces especially Malthouse Meadows and when the new development occurs.

2.     Informed members that he had received two letters from residents for the councillor vacancies. It is understood that Becky Derman is also interested. The co-option procedure to be at the AGM in May.

3.     The Parish’s resident questionnaire changes received from West Sussex County Council handed out for reading prior to AGM.

4.     The Council has received the annual precept from Adur DC for 2017 for the sum of £ 82,700.

5.     The parish member for SALC to the South Downs National Park is vacant. The Clerk informed members of this position with further details forthcoming. If a member is interested to be put forward for consideration this can be confirmed at AGM.

 

 

Planning Committee:  The confirmed minutes of 1st and 15th March 2017 were noted.

 

Amenities and Environment Committee: The confirmed minutes of 1st February 2017 were noted.

 

Finance and General Purposes Committee:  The confirmed minutes of 27th February 2017 were noted.

 

Centre Committee: The confirmed minutes of 18th February 2017 were noted.

 

Sompting Festival 2017: Cllr Godley presented the update. Members noted that a raffle was to be held subject to confirmation and rules/regulations presented by the Clerk.

 

Cllr Thornton left the meeting 8:45pm

 

Corporate Governance Questionnaire and Annual Governance Statement 2016/17: The Clerk presented for council resolution of approval the following information:

1.       Minute reference sheets for Precept and audit reports

2.       Financial Risk Assessment – updated 2017 and Risk Assessment contd – Adminstration.

3.       End of year Ear marked reserves Assets held 31st March 2017with summary.

Councillors Davies and Montague left the meeting 8:50pm

Cllr Godley raised concerns about the “loss of local knowledge” when the existing Clerk leaves the Council and asked whether there should be a risk assessment on this situation. The Clerk responded by stating that by following the action placed against the risk assessment for the Clerk leaving, a suitable locum clerk could be found who would have some local knowledge but not the extent of the existing clerk. This situation although not resolving the issue raised would give some confidence in continuity. The Clerk also stated that in June, members are to meet to agree the direction being taken by the council and that would help in identifying aspects of local knowledge required. It was agreed that the risk assessment would not be altered for this submission.

With the above information, members resolved to approve the papers presented and then could approve by resolution, the internal Audit Corporate Governance questionnaire as presented. Cllr Bashford was then able to sign the document.

Members considered the Annual Return’s Annual governance statement 2016/17 (part of the Annual Return) as presented and resolved to approve the completion with Cllr Bashford signing the document.

 

Cllr Mansfield left the meeting

 

Presentation of Annual Return figures: The Clerk presented the draft Annual Return – England statement of accounts for members’ consideration. The Clerk gave a verbal presentation of the reconciliation of March (end of year) accounts so that the box 8 total cash and investments were the same figure. The Clerk stated that the figure shown in box 9 total fixed assets had changed to £95,773 which agreed with the previously presented Asset Register. Variance table giving breakdown of boxes 3 and 9 of draft Annual Return statement of accounts.

Members approved the document for presentation to the Internal Auditor for his confirmation. The Clerk stated that the whole Annual Return will be presented to the AGM for resolution, signature by the AGM Chairman and submission to the External Auditor in June 2017.

 

Commemorating the death of Jo Cox: This is on-going and will be discussed at the AGM

 

Full Council Budget 2017/18: The Clerk issued the budgets and codes for Full Council management and these were noted.

 

Peter King presenting the Teville Stream Project to Full Council: The Clerk briefly spoke about the project and suggested ways for the Council to work in partnership with the project team. Members reminded of the meeting arrangements and that all councillors should attend. Although Peter King wished to speak with the Parish Council, it was agreed that Adur DC Cllr Boggis be invited to attend.

 

Report of representatives to other bodies: The following reports were presented.

Adur County Local Committee   Cllr Godley stated next meeting 13th July 2017

Sussex Association of Local Councils Cllr Nicklen – not present

Local Strategic Partnership  Cllr Thornton - not present

Adur District Conservation Area Consultative Group Cllr Mansfield - not present

Sompting Big Local  Cllr Mansfield - not present

Police Authority meetings  Cllr Bashford – no report

A27 working group  Cllr Nicklen - not present

West Area Capital Funding Board Cllr Mansfield - not present

 

Meeting ended 9:40pm

 

Items for future discussion by Council, committees or Emergency Consultation Panel:

None presented

 

 

 

 

 

 Minutes of Full Council Meeting 8th March 2017

at Harriet Johnson Centre, Loose Lane, Sompting

               

2353

 

Attendance: Cllrs Mear, Bashford, Mansfield, Godley, Smith, Thornton, Montague, Lewis. Also present ADC Cllr Boggis

 

 

 

 

 

2354

 

 

Apologies and reasons for absence:  Cllr Davies (reason approved), ADC Cllr Barton

 

2355

 

Absent: Cllr Nicklen

 

 

 

 

 

2356

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2357

 

2358

 

Request for DPI Dispensations: None

 

Full Council Minutes:  The minutes of 8th February 2017approved as a true record.

 

2359

 

Public participation: None

 

 

 

 

 

2360

 

Policing matters:  The crime figures were given and Cllr Godley stated she will speak with the police to find out the crime issue at Titch Hill in November.

 

 

 

 

 

2361

 

 

 

 

2362

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2363

 

 

2364

 

2365

 

 

2366

 

2367

 

2368

 

 

2369

 

 

2370

 

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2372

 

 

2373

 

 

 

 

 

 

 

 

 

 

 

2374

 

 

 

 

 

 

 

 

 

 

 

 

 

Report of District or County Councillors: Cllr Boggis informed members that the first meeting of the Capital group had occurred and it was agreed that enhancement of shopping areas in Adur would be the first project. This would involve those at Hamble Road/Test Road and Cokeham Road.

 

Reports by the Clerk: The Clerk presented his reports on the following:

1.     The Council was invited to have representative to Shoreham Area Sustainable Transport workshop. Cllr Thornton to attend

2.     The Clerk spoke about a defibrillator purchase. Agreed to investigate purchase and siting.

3.     The Clerk suggested to members that the councillors should meet in May/June to engage in identifying projects etc for the following years. It was agreed this to occur using the terms of reference of Amenities and Environment committee as an agenda. Centre committee terms of reference to follow.

4.     Sompting Signpost has been delayed. Working group agreed to be formed with Cllrs Bashford, Godley and Mansfield with two residents to rebrand the signpost to more a community newsletter. Date to be set by Clerk.

5.     Leighton Clay spoke about his successful events on the conservation in Sompting and community involvement. Members thanked him for his presentation.

 

 

Planning Committee:  The confirmed minutes of 1st and 15th February 2017 were noted.

 

Amenities and Environment Committee: Meeting cancelled

 

Finance and General Purposes Committee:  25th February 2017 were noted

 

 

Centre Committee: No minutes as committee meets bi-monthly

 

Sompting Festival 2017: Cllr Godley presented the update.

 

Report by Cllr Godley on West Street: Cllr Godley updated members on the progress to date.

 

7A bus service: Cllr Mear presented the update. No councillor elected to continue with the project.

 

Membership of HR Sub-committee: Cllr Montague was elected.

 

Resident Questionnaire: Members were informed that West Sussex County Council (WSCC) had offered to complete the questionnaire and analyse the returns at no cost to the Council. The Council’s commitment would be the delivery of the questionnaire.

Members resolved to accept the offer from WSCC.

The Clerk is to inform AIrS that the organisation would not be used for this stage of the project.

 

Corporate Governance Questionnaire 2017: The Clerk informed members that the questionnaire was not ready and would be presented at the next meeting.

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Godley No meeting

Sussex Association of Local Councils Cllr Nicklen Not present to report

Local Strategic Partnership  Cllr Thornton No meeting

Adur District Conservation Area Consultative Group Cllr Mansfield No meeting

Sompting Big Local  Cllr Mansfield Informed members of meeting and confirmed that the project for changing rooms on Sompting Recreation ground would not go ahead.

Police Authority meetings  Cllr Bashford No meeting

A27 working group  Cllr Nicklen Not present to report

West Area Capital Funding Board Cllr Mansfield No report

 

Chairman’s announcement: The Chairman spoke about commemorating the death of Jo Cox and it was agreed that the Council should do something on 16th/17th June. This is to be discussed at the next meeting.

 

Meeting ended

 

Items for future discussion by Council, committees or Emergency Consultation Panel:

None presented

 

 

 

 

 Minutes of Full Council Meeting 8th February 2017

at Harriet Johnson Centre, Loose Lane, Sompting

               

2334

 

Attendance: Cllrs Mear, Bashford, Mansfield, Godley, Smith, Thornton, Davies, Montague,. Also present ADC Cllr Boggis

 

 

 

 

 

2335

 

 

Apologies and reasons for absence:  Cllr D Lewis (reason approved)

 

2336

 

Absent: Cllr Nicklen

 

 

 

 

 

2337

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2338

 

2339

 

Request for DPI Dispensations: None

 

Full Council Minutes:  The minutes of 11th January 2017approved as a true record. Cllr Godley stated that as there was no item on the agenda relating to electing a representative for Adur District Council West Area Capital Funding Board she nominates Cllr Mansfield. THE CHAIRMAN ALLOWED THIS TO OCCUR ALTHOUGH THERE WAS NO ITEM ON THE AGENDA. Cllr Thorton seconded the nomination, with Cllr Mansfield elected. 

 

2340

 

Public participation: None

 

 

 

 

 

2341

 

Policing matters:  Cllr Godley stated she met with the police to discuss the attendance of officers at crime incidents. She reported that the service was similar to that provided in other areas.

 

 

 

 

 

2342

 

 

 

 

2343

 

 

 

 

 

 

 

 

 

2344

 

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2352

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Report of District or County Councillors: Cllr Boggis informed members about the grant assistance required for the construction of A27 traffic measures due to the potential Ikea development. He reported that the examination of Adur Local Plan was underway.

 

Reports by the Clerk: The Clerk presented his report on the following:

1.     Invoices: Members considered the request for the late payments and approved payments to be ratified. The cheque for Ferring Nurseries is to be stopped and payment by bank transfer approved.

2.     Noted

3.     Noted

4.     Noted

5.     Noted

6.     Noted

 

Planning Committee:  The confirmed minutes of 4th January 2017 was noted.

 

Amenities and Environment Committee: The confirmed minutes of 2nd November 2016 was noted.

 

Finance and General Purposes Committee:  Noted

 

Centre Committee: The confirmed minutes of 23rd November 2016 was noted

 

 

 

 

Resignation of Councillor: Members informed of Cllr F Lewis’s resignation and noted that advertising procedures were underway. The Clerk also informed members that Cllr Jones had resigned prior to this meeting and that advertising procedures would be actioned. At this point, due to the imminent Planning committee meeting, the Clerk questioned member attendance as Mr Jones was a member and Cllr Godley had already confirmed her absence. The Clerk also reminded members of Finance of the need to attend.

 

Sompting Festival 2017: Cllr Godley presented the update with an expenditure/income breakdown.

 

Report by Cllr Godley on West Street: Cllr Godley updated members on the progress to date.

 

7A bus service: Due to Cllr Jones resignation, there was no report update presented. Both Cllr Mear and Bashford to meet with Mr Jones to obtain update. Cllr Godley requested the Chairman to relay the Council’s appreciation to Mr Jones for his contribution to the Council affairs.

 

Report of representatives to other bodies: To receive reports from

 

Adur County Local Committee   Cllr Jones – no meeting NOW CLLR GODLEY

Sussex Association of Local Councils Cllr Nicklen – not present

Local Strategic Partnership  Cllr Thornton – no meeting

Adur District Conservation Area Consultative Group Cllr Jones – no meeting NOW CLLR MANSFIELD

Sompting Big Local  Cllr Mansfield– Informed that he is working on the Big Local’s festivals.

Police Authority meetings  Cllr Bashford – no meeting

A27 working group  Cllr Nicklen – not present

To be added: West Area Capital Funding Board Cllr Mansfield

 

Meeting ended

 

Items for future discussion by Council, committees or Emergency Consultation Panel:

1.       The SALC/WSCC spring conference attending members to inform Clerk

2.       Council’s questionnaire – Clerk informed that having had discussions with consultant and obtain quote this will be discussed in March following discussions between Cllr Godley and WSCC on same matter.

3.       Election of member for HR sub-committee due to resignation

4.       7A bus service alternative or cancel

 

 

 

 

 

 

 

 

 

 

Minutes of Full Council Meeting 11th January 2017

at Harriet Johnson Centre, Loose Lane, Sompting

               

2310

 

Attendance: Cllrs Mear, Bashford, Mansfield, Godley, Jones, Smith, D Lewis, Thornton, Davies, Montague, Nicklen. Also present ADC Cllrs Barton, Boggis

 

 

 

 

 

2311

 

 

Apologies and reasons for absence:  WSCC Cllr Parsons

 

2312

 

Absent: Cllr F Lewis

 

 

 

 

 

2313

 

Declarations of interest by councillors on any of the agenda items below: Cllr Davies on item 16 – 7A bus service

 

 

 

 

 

2314

 

2315

 

Request for DPI Dispensations: None

 

Full Council Minutes:  The minutes of 14th December 2016 approved as a true record.

 

2316

 

Public participation: 2 number public present. No questions

 

 

 

 

 

2317

 

Policing matters:  Members received the crime figures and the Sussex Police Plans.

 

 

 

 

 

2318

 

Cllr Nicken arrived 7:40pm

 

 

 

 

 

2319

 

 

 

 

 

2320

 

2321

 

 

 

 

 

 

2322

 

 

2323

 

 

 

 

2324

 

2325

 

 

2326

 

 

2327

 

 

2328

 

 

 

2329

 

 

 

 

2330

 

 

 

2331

 

 

 

 

 

 

 

 

 

 

 

 

2332

 

 

 

 

 

 

 

 

 

2333

 

 

 

 

 

 

 

 

 

Report of District or County Councillors: Cllr Barton informed members of the meeting on West Street, Hamble Recreation Ground playground improvements, change in census to identify veterans. Cllr Boggis informed members of the change in assistance capital funding for Adur and the invitation for a member to be on the “board”.  

 

Reports by the Clerk: No reports were presented

 

Planning Committee:  The confirmed minutes of 23rd November and 21st December 2016 were noted. Cllr Nicklen spoke about the impact of the methane at the Halewick site and asked if the Council would notify Adur Planning of this. The Clerk informed members that the closing date for comments had passed and reminded members see the agendas prior to the meeting and can attend if they wished to discuss aspects of the agendas.

 

Amenities and Environment Committee: meeting cancelled

 

 

Finance and General Purposes Committee:  Members agreed that due to the changes in existing membership of this committee the minutes of the meeting of  23rd November 2016 be read and approved. Resolved that the minutes confirmed.

 

Centre Committee: Meeting cancelled

 

Sompting Festival 2017: Cllr Godley stated that no update is given as the next meeting is later and will be reported on at the next meeting.

 

Christmas festival: Cllr Godley presented update on the Christmas Festival. The expenditure sum was £803.00 and £ 112.00 was donated to Help the Heroes.

 

Report by Cllr Godley on West Street: Cllr Godley updated members on the progress to date.

 

7A bus service: The Chairman of the Council agreed with the Clerk to make this item confidential as the latest report to be given by Cllr Jones showed financial dealings of Compass Bus. This item was moved to the end of the meeting.

 

Neighbourhood Plan: Members considered the report by the Clerk and resolved:

That the Council submits the Sompting Neighbourhood Plan with its supporting documents to Adur District Council for that authority to organise the examination.

 

Finance committee: Members consider the item and resolved:

The membership of the committee until May 2017 shall be Cllrs Mear, Bashford, Godley, Jones and Thornton.

 

Report of representatives to other bodies: To receive reports from

 

Adur County Local Committee   Cllr Jones – no meeting

Sussex Association of Local Councils Cllr Nicklen – no meeting but informed members of the impending conference.

Local Strategic Partnership  Cllr Thornton – no meeting

Adur District Conservation Area Consultative Group Cllr Jones – no meeting

Sompting Big Local  Cllr Jones – No meeting. However, Cllr Jones has resigned from this position as Cllr Mansfield is now the Council’s representative.

Police Authority meetings  Cllr Bashford – no meeting

A27 working group  Cllr Nicklen – Spoke of the recent activity. The Clerk requested written presentations for this item.

 

Confidential item: Taken as confidential due to operational costs from the operator were to be discussed. Cllr Jones presented to members his latest report on his discussions with the operator and had four proposals for members decisions. On discussion the Council resolved:

1.     To inform the bus operator that the Agreement held between both parties for the 7A bus provision be cancelled at the end of March. Agreed that Cllr Jones would notify informally of the decision with the Clerk formally.

2.     That the last proposal is to include discussing with Lancing Parish Council the possible co-provision of a suitable service.

 

Items for future discussion by Council, committees or Emergency Consultation Panel: None

 

 

 

 

 

 

Minutes of Full Council Meeting 14th December 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

2284

 

Attendance: Cllrs Mear, Bashford, Mansfield, Godley, Jones, Smith, D Lewis, Thornton, Davies, F Lewis

 

 

 

 

 

2285

 

 

Apologies and reasons for absence:  Cllr Nicklen (absence to be approved),

 

2286

 

Absent: None

 

 

 

 

 

2287

 

Declarations of interest by councillors on any of the agenda items below: Cllrs Godley and Davies on item 4 – Co Option of Councillor

 

 

 

 

 

2288

 

2289

 

Request for DPI Dispensations: None

 

Co-Option of councillor: M/s Caroline Montague was co-opted as a councillor for Cokeham South.

 

2290

 

Full Council Minutes:  The minutes of 9th November 2016 approved as a true record.

 

 

 

 

 

2291

 

Public participation: No public present

 

 

 

 

 

2292

 

Policing matters:  Cllr Godley spoke about her concern over the approach being taken by the police in reporting incidents occurring in Sompting, referring to the recent armed robberies. Cllr Godley continued stating that the Police have a Policing Plan that indicates their approach to policing and she considered that this should be available for Full Council. From discussion, it was agreed that the Clerk is to obtain the Plan and present at a Full Council meeting.

 

 

 

 

 

2293

 

2294

 

2295

 

 

2296

 

 

2297

 

 

2298

 

2299

 

 

2300

 

 

 

 

 

 

2301

 

 

 

 

 

2302

 

 

 

 

 

 

 

 

 

 

2303

 

 

2304

 

2305

 

 

 

2306

 

2307

 

 

 

 

2308

 

 

 

 

 

2309

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Report of District or County Councillors: No reports were presented

 

Reports by the Clerk: No reports were presented

 

Planning Committee:  The confirmed minutes of 26th October and 9th November 2016 were noted.

 

Amenities and Environment Committee: meeting cancelled

 

 

Finance and General Purposes Committee: The confirmed minutes of 26th October 2016 were noted

 

Centre Committee: The confirmed minutes of 26th October 2016 were noted

 

Sompting Festival 2017: Cllr Godley updated members and informed that Bacon and Co are sponsoring the tribute band. The next update shall be Feb 2017

 

Christmas festival: Cllr Godley presented update on the Christmas Festival. Members RESOLVED approval in ratification as payment is required prior to the event.

1.         the initial payment to Dave Hunt for the provision of children’s rides for a sum of £ 450.00.

2.         Payment to Cllr Godley for purchases at £ 206.30 and £ 46.00.

 

Report by Cllr Godley on West Street: Cllr Godley updated members on the progress to date. The new date for the open meeting is to be 12th January 2017. Concern was placed on the stance made by WSCC Cllr Parsons on the temporary closure of Church Road. Clerk to invite Cllr Parsons to next meeting of Full Council (with item on agenda) to explain his reasons.

 

7A bus service: Cllr Jones presented his report with usage figures explaining that following his meeting with Compass Travel (the bus operator) that it had been stated that the operator wants to maintain the existing route. However, the operator stated that should the Council decide to change the frequency of the service, this could be run subject to the financial standing for the service. The operator would require a two month Notice to alter. Cllr Jones proposed the following:

That the Council continues with the current route and timing but to have the two month notice to change included in new service.

Following discussion, it was resolved to approve Cllr Jones’s proposal

 

Report by Leighton Clay:  Mr Clay presented his report on possible partnership conservation work and events which was received with enthusiasm.

 

Cllr Mansfield left the meeting

 

HR Sub-committee: Members elected the following members onto the sub-committee – Cllrs Mear, Bashford, Godley, Smith and Jones. The Clerk will arrange for the first meeting to occur in the new year.

 

Cllr D Lewis left the meeting

 

Council 2017/18 budget and recommended precept to be levied: Members received the RFO’s report and RESOLVED

The Council’s precept for 2017/18 is £ 82,700.

The Clerk is to notify Adur District Council of the precept.

 

Disposal of assets: Members considered the list within the report and approved the Clerk’s recommendations on the items but RESOLVED

That the Clerk is to dispose of the items listed instead of testing the market due to the expected returns to be received and to sell the last two items as recommended.

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Jones – already reported

Sussex Association of Local Councils Cllr Nicklen – not present to report

Local Strategic Partnership  Cllr Thornton – no meeting

Adur District Conservation Area Consultative Group Cllr Jones – no meeting

Sompting Big Local  Cllr Jones – Reported on the grant bids. Cllr Godley (on behalf on Cllr Mansfield) stated that Cllr Mansfield is now on the group. The Clerk questioned the status of Cllr Mansfield position – to be given at a future Full Council meeting.

Police Authority meetings  Cllr Bashford – no meeting

A27 working group  Cllr Nicklen – not present to report

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Police Plan presented at a Full Council meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Minutes of Full Council Meeting 9th November 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

2262

 

Attendance: Cllrs Mear, Bashford, Nicklen, Mansfield, Godley, Jones, Smith, D Lewis. ADC Cllr Boggis

 

 

 

 

 

2263

 

 

Apologies and reasons for absence:  Cllr Thornton (absence approved), WSCC Cllr Parsons

 

2264

 

Absent: Cllr F Lewis

 

 

 

 

 

2265

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2266

 

2267

 

Request for DPI Dispensations: None

 

Co-Option of councillor: Mr Martyn Davies was co-opted as a councillor for Peverel North.

 

2268

 

Full Council Minutes:  The minutes of 12th October 2016 approved as a true record.

 

 

 

 

 

2269

 

Public participation: No public present

 

 

 

 

 

2270

 

Policing matters:  Members requested the Police send either report for or attend future meetings.

 

 

 

 

 

2271

 

 

2272

 

2273

 

 

 

 

 

 

 

 

 

 

2274

 

Report of District or County Councillors: Cllr Mear informed members of the recent increases in attendance payments for District Councillors and of the situation of the Public Licence for Avon Court. Cllr Boggis informed members that the District Council has submitted its Local Plan for examination.

 

Reports by the Clerk: Members received the following reports, either through councillors or the Clerk.

1.     The Clerk informed members that the best garden and community awards will be presented at the next full council at 6:30pm.

 

2.     Cllr Godley( on behalf of the Clerk) informed members that the resident questionnaire will be issued Jan/Feb next year and that subject to members’ agreement the council will seek consultant’s to analyse the results. This was agreed subject to report on costs etc for resolution.

 

 

Cllr Nicklen attended at 7.57pm

 

 

 

 

 

 

2275

 

Planning Committee:  The confirmed minutes of 28th September and 12th October 2016 were noted

 

 

 

 

 

2276

 

 

2277

 

 

2278

 

Amenities and Environment Committee: The confirmed minutes of 5th October 2016 were noted

 

Finance and General Purposes Committee: The confirmed minutes of 28th September 2016 were noted

 

Centre Committee: The confirmed minutes of 28th September 2016 were noted

 

 

 

 

 

 

2279

 

 

 

 

2280

 

 

2281

 

 

 

2282

 

 

 

2283

 

 

 

 

 

 

2284

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sompting Festival 2017: Cllr Godley updated Council on progress of working group. Members received current expenditure and sponsorship figures. Cllr Godley also gave figures for the Christmas Festival 2016. Chairman of Council to write to Sompting Big Local to thank the organisation for tree.

 

Report by Cllr Godley on West Street: Members received report on the progress of the West Street traffic issues.

 

7A bus service: Cllr Jones updated members on progress informing that he is to meet with Compass Travel and will report back to the next meeting.

 

 

HR Sub-committee: Members received the Clerk’s report on the Terms of Reference and membership. Although the terms of reference were agreed it was agreed that the membership would be confirmed at December meeting.

 

Substitute members: Members received the Clerk’s report on the conditions for substitution. The Clerk informed that following further investigation it would be unlawful to appoint substitute members and the council was asked to agree members to act as the substitution members. It was agreed that Cllr Godley for Amenities and Environment; Cllr Mansfield for Finance and Cllr Davies for Planning.

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Jones – no meeting

Sussex Association of Local Councils Cllr Nicklen – attended AGM

Local Strategic Partnership  Cllr Thornton – not present to report

Adur District Conservation Area Consultative Group Cllr Jones – no meeting

Sompting Big Local  Cllr Jones – did not attend

Police Authority meetings  Cllr Bashford – no meeting

A27 working group  Cllr Nicklen – members updated.

 

Meeting ended

 

Items for future discussion by Council, committees or Emergency Consultation Panel: No items

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes of Full Council Meeting 12th October 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

2238

 

Attendance: Cllrs Mear, Bashford, Nicklen, F. Lewis, Mansfield, Godley, Jones Smith, D Lewis

 

 

 

 

 

2239

 

Apologies and reasons for absence:  Cllr Thornton (absence approved)

 

2240

 

Absent: Cllr Clark (tended resignation)

 

 

 

 

 

2241

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2242

 

Request for DPI Dispensations: None

 

2243

 

Full Council Minutes:  The minutes of 14th September 2016 approved as a true record.

 

 

 

 

 

2244

 

Public participation: No public present

 

 

 

 

 

2245

 

Policing matters:  Members received the crime statistics from the Sussex Police web site and these were noted. Cllr F Lewis asked the Chairman the reason why the Council was viewing this information. Cllr Godley replied that if the Council was concerned over increase of crime in certain areas of Sompting then the police will be requested to patrol those areas more often. It was agreed that a spreadsheet giving accumulated figures would be used and be reported on quarterly.

 

 

 

 

 

2246

 

 

2247

 

Report of District or County Councillors: Cllr Mear informed members of the recent increases in attendance payments for District Councillors.

 

Reports by the Clerk: Members received the following reports, either through councillors or the Clerk.

1.     West Street traffic issue meeting. Cllr Godley informed members of the recent meeting held with WSCC officer M Thomas, ADC Cllr Barton, The Clerk, Parish Councillor Jones and herself attending. The meeting, following discussion of the issues, finished with agreement that residents in the immediate area will be consulted on a temporary road closure of Church Lane at its junction with A27 and dependant on the outcome of the consultation, the closure may be put into place.

 

2.     Tree and bulb planting: This item was requested by Amenities and Environment committee and was presented by Cllr Mear. Members were requested to identify areas in Sompting where trees and bulbs could be planted and inform the Clerk.

 

3.     Mr L Clay’s employment as Caretaker and Groundsman. The Clerk informed members that a contract of employment was offered and been accepted by Mr Clay as caretaker and groundsman for the Council.

 

4.     The Clerk reminded members of the meeting to discuss resident questionnaire and Council’s Business Plan – 19th October 7pm

 

 

 

 

5.     Best Gardens and community award: Members chose the winners of the best garden and the winner of the community awards.

 

6.     Members were informed that the date of Signpost entries from them had been extended to Thursday week. This will be the final date.

 

7.     The Clerk issued “the role of the Clerk and Proper Officer” for members’ information.

 

8.     The Clerk, following the presentation by Cllr Godley on the Christmas Festival, reminded members that risk assessments and all necessary insurances and hygiene certificates were required before the event. He informed members that the budget allocated for the Festival was close to be being spent. He suggested that the unspent funds arising from the Sompting Festival be vired to increase the Christmas budget. It was resolved that £1,000.00 be vired. Members agreed that a 12 foot tree be requested from Sompting Big Local.

 

 

 

 

 

 

2248

 

Planning Committee:  The confirmed minutes of 31st August 2016 were noted

 

 

 

 

 

2249

 

 

2250

 

 

2251

 

Amenities and Environment Committee: The confirmed minutes of 7th September 2016 were noted

 

Finance and General Purposes Committee: The confirmed minutes of 27th September 2016 were noted

 

Centre Committee: The confirmed minutes of 20th July 2016 were noted

 

 

 

 

 

 

2252

 

 

 

2253

 

 

 

 

 

2254

 

 

 

 

2255

 

 

 

 

 

 

 

2256

 

 

 

 

2257

 

 

 

2258

 

 

 

 

 

2259

 

Sompting Festival 2017: Cllr Godley updated Council on progress of working group. Cllr Mear is to write to P Shayler stating that he is not required to attend the Festival in 2017. Next meeting 26th October 2016.

 

Receiving minutes of committees: Cllr Bashford presented his proposal on having unconfirmed minutes presented to Full Council instead of the confirmed minutes. Members discussed the proposal and agreed that as long as there was the opportunity to ask the committee for clarification or expansion on items that the current method stands.

 

Substitute members: Members discussed the Clerk’s proposal for substitute members to attend committees and full council. It was agreed that this should occur and requested the Clerk to draw up conditions of substitution for resolution and insertion in the Standing Orders for Council in November 2016.

 

HR Sub-committee: The Clerk presented his proposal for the Council to have a HR Sub-committee. Currently this is encompassed within the Finance and General Purposes committee terms of reference. Members discussed the proposal and agreed that this should occur and requested the Clerk to draw up Terms of Reference and membership, in-line with his original proposal which he read out, for resolution and insertion in the Standing Orders for Council in November 2016.

 

Resignation of Cllr Clark: The Chairman informed members that the Council had received Cllr Clark’s resignation from 12th October 2016.Due to the resignation, Cllr Jones was elected to represent the Council on the Adur County Local Committee.

 

Member for Amenities and Environment Committee: Due to the resignation of J Perry, Council needed to elect a member to be on the Amenities and Environment Committee. Cllr Smith was duly elected.

 

External Audit report: Members received the external auditor’s report on the Council’s annual return and as no action was required for the Council was accepted.

 

 

 

7A bus Service: Cllr Jones informed Council of his progress on the review of the service. He informed members that the Council had a choice of either Section 19 or 21 under the Transport Act to start the service. Although not required for both sections the question of disabled transport facilities was discussed and it was agreed that those facilities should be present. The question of managing the collection of fares and the use of the free transport pass was deferred for a further meeting of Amenities and Environment committee.

 

 

 

 

 

2260

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Report of representatives to other bodies:

Adur County Local Committee   Cllr Clark – not present to report

Local Strategic Partnership  Cllr Thornton – no meeting

Adur District Conservation Area Consultative Group Cllr Jones – no meeting- Clerk to ensure Cllr Jones is on list of attendees

Sompting Big Local  Cllr Jones – no meeting

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones – no meeting

Police Authority meetings  Cllr Bashford – no meeting

A27 working group Cllr Nicklen – attended meeting where various proposals for improvements to A27 were discussed. Appears that only junction improvements were being followed by consultants of Highway England.

Sussex Association of Local Councils – no meeting

 

Meeting ended

 

2261

 

Items for future discussion by Council, committees or Emergency Consultation Panel: No items

 

 

 

 

 

 

Minutes of Full Council Meeting 14th September 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

2218

 

Attendance: Cllrs Mear, Bashford, Nicklen, Mansfield, Godley, Smith, Thornton Also ADC Barton and Boggis

 

 

 

 

 

2219

 

Apologies and reasons for absence:  Cllrs Jones (holiday), Lewis (another meeting), Perry (resigned) absences approved

WSCC Cllr Parsons

 

 

 

 

 

2220

 

Absent: Cllrs Clark (no reason)

 

 

 

 

 

2221

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2222

 

2223

 

Request for DPI Dispensations: None

 

Co-option of councillor: Members considered the application made by Mr Fred Lewis and resolved that Mr F Lewis is co-opted.

 

 

 

 

 

2224

 

Full Council Minutes:  The minutes of 13th July 2016 approved as a true record.

 

 

 

 

 

2225

 

Public participation: Public present but no participation

 

 

 

 

 

2226

 

Policing matters:  No report was given by police. Cllr Godley reported that JAG does not now exist. Clerk agreed to get statistics from the police web site and present to further meetings.

 

 

 

 

 

2227

 

Report of District or County Councillors: ADC Cllr Barton updated members on his activities and Cllr Boggis informed members that Adur DC sending out survey re benefits.

 

 

 

 

 

2228

 

Planning Committee:  The confirmed minutes of 6th July, 20th July, 17th August 2016. 3rd August meeting cancelled. All were noted

 

 

 

 

 

2229

 

 

2230

 

 

2231

 

Amenities and Environment Committee: The confirmed minutes of 6th July 2016 were noted

 

Finance and General Purposes Committee: The confirmed minutes of 22nd June 2016 were noted

 

Centre Committee: The confirmed minutes of 22nd June 2016 were noted

 

 

 

 

 

 

2232

 

 

 

2233

 

Sompting Festival 2017: Cllr Godley updated Council on progress of working group. Items were discussed with the result that further investigation was required on some.

 

 7A bus Service: The Clerk informed Council through Cllr Jones’s report. Members suggested times should tie in with church services and when Sainsbury’s operated. Cllr Nicklen is to discuss with Cllr Jones the route.

 

 

 

 

 

2234

 

Council budget bid: Members considered the two budget items for Council and resolved that the Chairman’s allowance and charity should be £100.00 each for 2017/18 and 18/19. These are recommended as the Council’s bid to Finance and General Purposes committee.

 

 

 

 

 

2235

 

Report on meeting between Big Local and Parish Council: Due to the absence of the Chairman this meeting did not occur.

 

 

 

 

 

 

 

 

 

2236

 

Reports by the Clerk: The Clerk presented

1.       Although the Clerk reminded members of the meeting on 21st September, it was agreed to postpone until October 19th.

2.       Members were reminded of the Council policies

3.       Members invited to produce items for the Sompting Signpost.

4.       The Clerk informed J Perry’s resignation. Will report formally at next meeting.

5.       Members informed of the External Audit’s report. Will report formally at next meeting.

 

 

 

 

 

 

2237

 

Report of representatives to other bodies:

Adur County Local Committee   Cllr Clark – not present to report

Local Strategic Partnership  Cllr Thornton – no meeting

Adur District Conservation Area Consultative Group Cllr Jones – not present to report

Sompting Big Local  Cllr Jones – not present to report

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones – no meeting

Police Authority meetings  Cllr Bashford – no meeting

A27 working group  Cllr Nicklen – meeting on 14th September

Sussex Association of Local Councils – no meeting

 

Meeting ended

 

 

 

 

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: No items

 

 

 

 

 

 

 

 

 

 

 

 

Minutes of Full Council Meeting 13th July 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

2199

 

Attendance: Cllrs Mear, Jones, Bashford,  Lewis, Nicklen, Mansfield, Godley, Smith, Perry. Also ADC Barton and WSCC Parsons

 

 

 

 

 

2200

 

Apologies and reasons for absence:  None

 

 

 

 

 

2201

 

Absent: Cllr Clark and Thornton

 

 

 

 

 

2202

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2203

 

Request for DPI Dispensations: None

 

 

 

 

 

2204

 

Full Council Minutes:  The minutes of 8th June 2016 approved as a true record.

 

 

 

 

 

2205

 

Planning application  AWDM/1883/15 Sir Robert Woodard Academy 44 Upper Boundstone Lane Sompting West Sussex

Construction of floodlit artificial Multi-Games pitch with sprint track and long jump pit and associated landscaping. 

Amended Plans received removing proposed circular car park and increasing height of floodlights to 15m in order to reduce light spillage and to avoid glare onto A27; plus submission of revised transport statement and lighting impact assessment.

 

Members considered the amendments and referred to the Clerk’s report. On discussion it was

Resolved that as the amendments did not alter the reasons for the previous objections given by the Council on the original application the Clerk is to inform Adur D C that the original objections still stand

 

 

 

 

 

2206

 

Public participation: Public from the area adjacent to the Sir Robert WA spoke about their concerns relating to the above planning application. The condition of the grass verges in Sompting was highlighted. WSCC Cllr Parsons agreed to take this matter to West Sussex County Council’s highway team.

 

 

 

 

 

2207

 

Policing matters:  The Clerk distributed a copy of Sussex Police press release on the “New PCSO role introduced to proactively problem solve and tackle local issues”. Members discussed the probable lack of immediate response by the police by this new role but agreed to monitor the position. It was requested that the monitoring should be supported by given statistics are to resolve on any response required. Cllr Godley spoke about the Joint Action Group (JAG) which monitors crime and reports to the police. It was suggested that the Council may wish to link with JAG. The Clerk requested further information regarding this group before the Council decides to link and Cllr Godley is to let the Clerk have that information.

Clerk to request stats

 

Cllr Godley to send details of JAG to Clerk

 

 

 

 

2208

 

Report of District or County Councillors: WSCC Cllr Parsons spoke on the household refuse sites consultation. No District Cllr reports

 

 

 

 

 

2209

 

Planning Committee:  The minutes of 22nd June 2016 were approved as a true record

 

 

 

 

 

 

 

 

 

 

 

 

 

2210

 

7A bus Service: Cllr Jones presented the report given to the Amenities and Environment committee and the resolved recommendations. Cllrs Jones and Nicklen are to continue with the investigation of a different provision. The recommendations from A&E were approved.

 

 

 

 

 

2211

 

Sompting Festival 2017: It was agreed that next year’s festival shall be the same weekend as this year. Cllr Godley suggested that to move the Festival 2017 along, a working group of councillors and residents should be formed. This suggestion was agreed with Cllrs Mansfield (Chairman), Godley (Vice Chair), Bashford and Perry being members. The group of Councillors are to meet in August with progress report presented in September’s Full Council.

 

 

 

 

 

2212

 

Amenities and Environment committee Chairman: The Chairman had no immediate issues to raise. Planters were discussed. Cllr Mansfield is to continue with the work on the Memorial Garden with the Clerk meeting with Ferring Nurseries on Tuesday.

Resolved:  That the Clerk obtains a cost from Ferring Nurseries and if below the budget of £2,500 to get the work started but taking into account the cost of the Memorial Garden. Cllr Mansfield is to continue with the Memorial Garden and inform Clerk of estimated cost.

 

 

 

 

 

2213

 

Sompting Parish Council’s Business Plan 2016-2021 (5 year): Members received the Clerk’s report on forming the council’s business plan and following a presentation by Cllr Godley,

Resolved:

1.       The Clerk’s report be noted

2.       Council to meet on 21st September at HJCentre at 7pm to derive a resident’s questionnaire(s) using those survey results obtained via the Neighbourhood Plan and Big Local.

3.       To achieve quick wins

 

 

 

 

 

2214

 

Communication committee: It was agreed that this committee was redundant and its delegated budget should be re-allocated.

Resolved:

The Communication committee is disbanded and the Clerk is to recommend the re-allocation of its budgets for approval to Finance and General purposes committee.

 

 

 

 

 

2215

 

Reports by the Clerk: The Clerk presented

1.       His request for those outstanding Register of Interest

2.       Mike Tristram’s request on the residents group newly formed on the A27

3.       Landscaping information web site link

4.       Fire Service consultation

5.       Members attendance at the Councillor’s training

6.       Adur D C and enforcement rules for anti-social behaviour relating to dogs in open spaces

 

 

 

 

 

2216

 

Report of representatives to other bodies: No reports received from

Adur County Local Committee   Cllr Clark – not present to report

Local Strategic Partnership  Cllr Thornton – not present to report

Adur District Conservation Area Consultative Group Cllr Jones – not meeting to report

Sompting Big Local  Cllr Jones – Undertaking a new 2 year plan to present to Lottery; tendering for new trust organisation

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones – no meeting

Police Authority meetings  Cllr Bashford – no meeting

A27 working group  Cllr Nicklen – met on Tuesday to consider the schemes presented by the Highway England’s consultant.

Sussex Association of Local Councils – no meeting

 

 

 

 

 

2217

 

Items for future discussion by Council, committees or Emergency Consultation Panel: No items

 

 

 

 

 

 

 

 

 

 

Minutes of Full Council Meeting 8th June 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

2174

 

Attendance: Cllrs Mear, Jones, Bashford,  Lewis, Thornton, Mansfield, Clark. Also ADC Barton

 

 

 

 

 

2175

 

Apologies and reasons for absence:  None

 

 

 

 

 

2176

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2177

 

Request for DPI Dispensations: None

 

 

 

 

 

2178

 

Policing matters:  None presented

 

 

 

 

 

2179

 

Co-Option of Councillors: The Clerk informed members that he had received three applications. These were Anne Godley, Jed Smith and Jack Perry. Members considered the applications and

Resolved that all three above to be co-opted as councillors of Sompting Parish Council.

 

 

 

 

 

2180

 

Co-Opted councillors to make declaration: Each of the above made their declarations in front of the Proper Officer.

 

 

 

 

 

2181

 

Welcome to the new councillors by Chairman of the Council: The Chair welcomed the new councillors.

 

 

 

 

 

2182

 

Report of District or County Councillors:  ADC Cllr Barton informed members the committees and working groups on which he has been appointed.

 

 

 

 

 

2183

 

Full Council Minutes:  The minutes of AGM 11th May 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2184

 

Public participation: None present

 

 

 

 

 

2185

 

Election of Committee members to serve on the committees: Cllr Anne Godley was elected to be a member of the Planning and Centre committees. Cllr A Jones resigned from Amenities and Environment committee. Cllr Jack Perry was elected as a member of Amenities and Environment committee.

 

 

 

 

 

2186

 

Planning Committee:  The minutes of 25th May and 1st June 2016 approve as a true record. 8th June meeting minutes presented verbally and approved as a true record

Matters Arising: None

 

 

 

 

 

2187

 

Amenities and Environment Committee: The minutes of 1st June 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2188

 

Finance and General Purposes Committee: The minutes of 25th May 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2189

 

Centre committee: Noted as cancelled

Matters Arising: None

 

 

 

 

 

2190

 

Communications Committee: Noted as not sat

 

 

 

 

 

2191

 

Internal Audit Report: Members received the report and

Resolved that no action to be taken as stated in report

 

 

 

 

 

2192

 

7A bus Service: Cllr Jones explained the service provision and updated members on current position on seeking alternatives.

Resolved that this item be discussed further at Amenities and Environment committee and recommendations made to full council.

 

 

 

 

 

2193

 

Sompting Festival 2016: Cllr Mear spoke about the Festival and of the work to be done. Cllr Mear is to derive rota for councillor attendance as soon as possible.

 

 

 

 

 

2194

 

Cllr Thornton left 8:40

 

 

 

 

 

2195

 

Sompting Planters: Still no confirmation that the Parish Council has taken back the planters between Millfield and Busticle Lane. Agreed that the work of clearing and planting of all planters under management of the Parish Council are to be done by contractor and or councillors after two weeks.

Resolved to fund the contractor and planting through reserves at a level of

£ 2,000.00

 

 

 

 

 

2196

 

Reports by the Clerk: The Clerk reminded members of the training next evening at Lancing Parish Hall. No apologises were received for none attendance.

 

 

 

 

 

2197

 

Report of representatives to other bodies: No reports received from

Adur County Local Committee   Cllr Clark

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

Sussex Association of Local Councils Cllr Nicklen reported he had been elected as the Adur director of WSALC.

 

 

 

 

 

2198

 

Items for future discussion by Council, committees or Emergency Consultation Panel: No items

 

 

 

 

 

 

 

 

Minutes of Annual General Meeting 11th May 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

 

Attendance: Cllrs Mear, Jones, Bashford,  Lewis, Thornton, Nicklen. Also ADC Cllr Barton Parsons

 

 

 

 

 

2149

 

Apologies and reasons for absence:  Cllr Clark (attending another meeting)

 

 

 

 

 

2150

 

Election of Chairman:  Councillor Mear elected

 

 

 

 

 

2151

 

Declaration of Acceptance of Office by Chairman: Cllr Mear made his declaration

 

 

 

 

 

2152

 

Election of Vice Chairman:  Councillor Bashford elected

 

 

 

 

 

2153

 

Elected Councillors to make declarations: All councillors made their declaration. Cllr Clarke made his declaration prior to the meeting with the Clerk.

 

 

 

 

 

2154

 

Co-Option of Councillors: The Clerk informed members that he had received two applications for co-option to the Council, m/s P Cowley and Mr Paul Mansfield. Mr Mansfield on presenting the reasons to be a councillor was approved as a co-opted councillor. M/s Cowley was otherwise engaged and could not attend. Members agreed that this applicant will make her presentation at next Full Council in June.

 

 

 

 

 

2155

 

Co-Opted councillors to make declaration: Mr P Mansfield made his declaration as a co-opted councillor.

 

 

 

 

 

2156

 

Welcome to the new councillors by Chairman of the Council: The Chairman of the Council welcomed the new councillors and ADC Cllr Barton

 

 

 

 

 

2157

 

To resolve on committees, dates and times for the ensuing year and the terms of reference. The Clerk’s report was presented. The Clerk informed members that the Communications committee was not listed for consideration as the Terms of Reference and dates and times needed review. This committee will be considered at the next Full Council meeting in June.

Members resolved:

1.     The committees, dates and times for those committees listed in the Clerk’s report were approved

2.     Council approved the Terms of Reference for those committees and Full Council as listed in the Clerk’s report.

 

Members agreed  to consider a revised committee structure to be presented by the Clerk in September following review to be undertaken by the Chair of each committee and the Clerk in August.

 

 

 

 

 

2158

 

Election of committee members: Following the Clerk’s report, the Chair requested nominations of members to be elected.

It was resolved:

The following councillors are elected on the committees listed below

Finance and General Purposes: Nicklen, Lewis, Thornton, Mear and Bashford

Planning: Jones, Thornton Mear, Bashford. Vacancy remained as Cllr Clark was absent at this agenda item and that m/s Cowley may be co-opted in June

Amenities and Environment: Jones, Thornton, Mansfield, Mear, Bashford.

Centre: Jones, Thornton, Mear, Bashford. Vacancy remained as Cllr Clark was absent at this agenda item and that m/s Cowley may be co-opted in June

 

It was agreed that as each committee was quorum IF ALL MEMBERS ATTEND that the election of the vacancy will be undertaken at the next Full Council in June.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2159

 

Election of representatives for each of the following bodies for the ensuing year : The Clerk requested members to add to the list A27 working group and elected one member. This was agreed. The Chair requested nominations of members to be elected. The Clerk informed members that following discussions with Cllr Clark, Cllr Clark wished to be nominated for the Adur County Local Committee. He is already on the Committee as a West Sussex County Councilor. Members agreed with the nomination presented by the Clerk on Cllr Clark’s behalf. Cllr Nicklen suggested that the representative for the Conservation Area Consultative Group should be a member of the Council’s Planning committee. Members agreed with this suggestion.

 

It was resolved:

The following councillors are elected as representatives on the following

 

Adur County Local Committee   Cllr Clark

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

 

 

2160

 

Minutes.   The Minutes of the 13th April 2016  Full Council meeting approved.

Any matters arising.  None

 

 

 

 

 

2161

 

Public participation: There were several attending. Mrs Shaw asked about the IT Suite and the Chair replied that that matter would be reported on during the Clerk’s reports. No other matters raised.

 

 

 

 

 

2162

 

Report of District or County Councillors: As no meetings had been conducted leading up to the elections there were no reports. Cllr Boggis introduced Cllr Barton as the elected District Councillor for Peverel Ward. Cllr Mear was elected for Cokeham Ward

 

 

 

 

 

2163

 

Planning Committee: The unconfirmed minutes of 27th April 2016 approved. Any matters arising. None.  Members noted 4th May 2016 meeting cancelled.

 

 

 

 

 

2164

 

Amenities and Environment Committee:  Members noted 4th May 2016 meeting was cancelled

 

 

 

 

 

2165

 

Finance and General Purposes Committee: Members noted 27th April 2016 meeting was cancelled and that all matters were raised at Full Council (13th April 2016)

 

 

 

 

 

2166

 

Centre Committee:  Members noted 27th April 2016 meeting was cancelled

 

 

 

 

 

2167

 

Communications committee:  Members noted that there was no meeting

 

 

 

 

 

2168

 

Power of Competence: The Clerk informed members that due to the number of elected councillors on the Council it is now not in a position to resolve on the continuation of the Power of Competence at this meeting. However, should during the term of this Council the number of councillors ELECTED be equal or greater than eight, the Council may if it wishes resolve to have the Power of Competence. The current position means that until the above change occurs, the Council can only use its powers under legislation and all donations, grants have to be under the Section 137 and controlled not to exceed the amount of funds available under Section 137.

The Clerk continued to state that the Council had resolved to fund the 7A bus Service provision. This can continue under the power given to Parish Councils under the Transport Act. Members considered the recommendation made by the Cler.

It was resolved:

1.     On reading the criteria imposed by the Act, the Council is able to use the power.

2.     That the Council will offer a grant to the bus company to support the bus service if the service is to be continued after resolution in June 2016.

 

 

 

 

 

2169

 

Update on Sompting Festival 2016: Cllr Mear updated members on progress. Cllr Nicklen suggested that the name of the Festival could be “Shakesbeer” Festival.

 

 

 

 

 

2170

 

Council’s response to amendments to the Adur District Council Local Plan submission 2016: The Clerk restated that he had emailed all councillors in the year 2015/16 on his issues on the amendments presented by the District Council. The Clerk stated that the closing time for comments on the amendments was midnight of that evening. He stated those issues again and gave the replies received from Adur District.  The first issue was the based on the built up area line shown on the proposal map. Members agreed that the District Council had given a reply which allowed that issue to be removed.

The third issue was the reduction of brownfield sites available for redevelopment. The District Council replied that the proposals for Shoreham Harbour development allowed for the reduction. Members agreed that this issue can be removed.

The second issue was the statement made by the District Council placing the two required youth pitches in line with the D Council’s sports strategy, in Sompting and tying that requirement in with the West Sompting allocated site planning requirements. The issue was that there was no evidence given in the text that that requirement could not be fulfilled elsewhere in Adur. Nor that any map in the document showed the location of the pitches the concern being that the pitches could impinge on Sompting Gap. Other matters were transport to and from the pitches and would there be any building required to accommodate changing rooms etc. The response from Adur did not answer this issue and the Clerk was instructed to make comments on the amendment to Policy 6 in line with the discussion held.

 

 

 

 

 

2171

 

Use of Centre Car Park for trailer/car training: Members considered the request and voted refusal due to impact that this operation may have on the booking of the Centre as it would remove the use of the car park for users of the Centre. The Centre Manager is to inform the applicant of the decision.

 

 

 

 

 

2172

 

Reports by the Clerk:  Members received reports on the following. There were no resolutions.

1.     The Clerk reminded members of the training organised for councillors in June and encouraged all members to attend.

2.     The Clerk had received notice of the forthcoming consultations on the Worthing Local Plan and that consultation on its first stage “Issues and Options” commenced 11th May and ends 22 June 2016. The Clerk wished to have member input and requested that members should visit the Worthing Council’s web site and give their comments to the Clerk  by 1st June. The consultation comments will have to be considered at the next Full Council in June.

3.     The Council’s I T Suite was presented with members being informed that information about the project was placed in the Lancing Herald, notice boards etc with the result that residents have come and used the facility and the Council now has another volunteer to manage the suite. With this new volunteer, it will be possible to open the suite on Thursdays as well as Wednesday.

4.     Members were reminded of the Parish Walk on 14th May

5.     The Council had received communication from the County Council’s Public Rights of Way, Access Ranger and the WSCC Cabinet member on matters concerning rights of way. He had been given a list of powers that the Council could use in association with RoWay. This will be explored at the next Amenities and Environment committee in June.

 

 

 

 

 

2173

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

No items presented

 

 

 

 

 

 

 

 

 

Minutes of Full Council Meeting 13th April 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

 

Attendance: Cllrs Servante, Mear, Jones, Bashford,  Lewis, Thornton, Bamber, Tufnell Also WSCC Parsons

 

 

 

 

 

2124

 

Apologies and reasons for absence:  Cllrs Wood, Smith, Vincent, ADC Cllr Boggis

 

 

 

 

 

2125

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2126

 

Request for DPI Dispensations: None

 

 

 

 

 

2127

 

Policing matters:  None presented

 

 

 

 

 

2128

 

Report of District or County Councillors:  WSCC Parsons spoke regarding parking issues in Sompting. Cllr Mear spoke regarding the District Council’s Local Plan

 

 

 

 

 

2129

 

Full Council Minutes:  The minutes of 9th March 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2130

 

Public participation: 2 members of the public were present. No participation.

 

 

 

 

 

2131

 

Planning Committee:  The minutes of 16th March, 30th March and 13th April 2016 approved as a true records

Matters Arising: None

 

 

 

 

 

2132

 

Amenities and Environment Committee: The minutes of 6th April 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2133

 

Finance and General Purposes Committee: The minutes of 23rd March 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2134

 

Centre committee: The minutes of 16th March 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2135

 

Events Working Group: No report presented.

 

 

 

 

 

2136

 

Communications Committee: The minutes of 6th April 2016 approved as a true record.

Matters Arising: None

 

 

 

 

 

2137

 

Sompting Festival 2016: Cllr Mear spoke about the Festival and of the work to be done. Members were requested to decide whether the Festival should go ahead. It was confirmed that the Festival would go ahead.

 

 

 

 

 

2138

 

End of year accounts: Members were presented with documents relating to the end of year accounts. On consideration of the documents

Resolved:

Annual Return – approved

Annual Governance statement – approved

Detailed receipts and payments – approved

Supporting reserves reconciliation – approved

Allocation of reserves 2016/17 – approved

Trial balance – approved

VAT claim 2015/16 – approved

 

Members also received the bank statements for 31st March, reconciliation reports and all verified by Chairman of Finance and General Purposes committee.

 

Members also received the payment list for approval which was approved.

 

 

 

 

 

2139

 

Standing Orders and Financial Regulations: The Clerk presented the revised Financial Regulations following changes to the content during the year. Members approved the document. The Clerk stated that the Standing Orders had not changed but requested that Council approve the document for 2016. The document was approved.

 

 

 

 

 

2140

 

Financial risk assessment: The Clerk presented the Council’s financial risk assessment for approval. The document was approved

 

 

 

 

 

2141

 

Internal Auditor: The Clerk recommended for approval that the Council continues with the services of Auditing Solutions Ltd for the provision of the Council’s internal audit in May 2016. Council approved

 

 

 

 

 

2142

 

Corporate Governance Questionnaire: Full Council considered and approved the Chairman’s responses. The Chairman duly signed the document.

 

 

 

 

 

2143

 

Council policies: The Clerk presented Council policies for approval. These had been sent to members prior to the meeting. The Clerk spoke on slight changes requested by Cllr Vincent. On consideration Council approved the following documents:

Additional Duties and Honoria payments

Bullying and Harassment

Capability

Child Protection and vulnerable persons

Community Engagement

Complaints

Correspondence

Disciplinary

E-Mail and Internet

Equality

Grievance

Health and Safety

Investments

Lone Worker

Officer Code of Conduct

Sickness

Smoking

Training

 

The Clerk stated that other policies will be present at other meetings.

 

 

 

 

 

2144

 

Grant application forms: No forms were presented as Cllr Smith was absent

 

 

 

 

 

2145

 

Use of Centre car park for mini-bus storage by Age UK: Council refused the request

 

 

 

 

 

2146

 

Reports by the Clerk: The Clerk presented:

1.     Sompting Big Local requested the use of the Centre car park for use by volunteers during the May Day event. This request was approved.

2.     The results of the un-contested election of Parish Councillors stating that 5 positions remained unfilled.

3.     Reminded that members would be expected to attend the Annual Parish Meeting prior to the AGM on 11th May 2016

 

 

 

 

 

2147

 

Report of representatives to other bodies: To receive reports

There were no reports given.

 

 

 

 

 

2148

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Items noted

 

 

 FULL COUNCIL                    13TH APRIL   2016

AGENDA ITEM:   PAYMENTS   etc.  

Bank balance at 31st March 2016 £ 117,452

PAYMENTS FOR RATIFICATION

 

 

 

 

Direct debits

Paid

 

 

 

 

 

 

 

 

 

 

DD

Aft 20th

CNG

 

44.28

Centre Gas

DD

Aft 23rd

British Gas

 

95.71

Office Gas

 

 

 

 

 

 

 

 

 

 

 

 

BACS

 

 

 

 

 

BP

12/4

Virgin Media

 

54.00

Broadband

BP

12/4

EDF Energy

 

49.37

Rec Toilet electricity

BP

20/4 21/4

Nutshell

 

11966.98

Repair flint walls

 

 

 

 

 

 

CHEQUES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PAYMENTS FOR APPROVAL

 

 

 

 

 

 

 

 

 

 

 

BACS

 

 

 

 

 

BP

21/4

Just Clean (4/4)

 

22.00

Centre Cleaning

BP

21/4

S Williams

 

27.60

Stamps /w up liq

BP

21/4

Just Clean (11/4)

 

22.00

Centre Cleaning

BP

 

S Williams

 

3.50

Coffee

BP

 

Just Clean (19/4)

 

22.00

Centre Cleaning

BP

 

Just Clean (26/4)

 

22.00

Centre Cleaning

BP

 

Utensils Southern Ltd

 

120.00

New urn

 

CHEQUES

 

 

 

 

 

101715

21/4

Stagecoach

 

500.00

No 7a Bus

101716

21/4

P & R Services

 

90.00

Boiler service

101717

21/4

Adur Dis Council

 

21.00

TEN application

 

 

 

 

 

 

 

 

 

 

 

 

INCOME RECEIVED

 

 

 

 

 

PAYMENTS VIA CENTRE MANAGER

 

 

 

 

 

27th April 16

 

 

 

 

 

 

Minutes of Full Council Meeting 9th March 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

 

Attendance: Cllrs Servante , Mear, Jones, Bashford,  Lewis, Thornton, Bamber,  Vincent and Wood. Also present was ADC Cllr Boggis

 

 

 

 

 

2104

 

Apologies and reasons for absence:  Cllrs, Smith, Tufnell. Also WSCC Parsons

 

 

 

 

 

2105

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2106

 

Request for DPI Dispensations: None

 

 

 

 

 

2107

 

Policing matters:  None presented

 

 

 

 

 

2108

 

Report of District or County Councillors:  ADC Cllr Boggis informed members of the forthcoming meeting with the police and of the Adur DC draft Local Plan consultation.

 

 

 

 

 

2109

 

Full Council Minutes:  The minutes of  10th February 2016 approved as a true record .

Matters Arising: Cllr Bamber asked if the changes proposed by Cllr Vincent were placed in his proposed consultation on National Planning Policy. The Clerk confirmed yes.

 

 

 

 

 

2110

 

Public participation: 1 member of the public was present. No participation.

 

 

 

 

 

2111

 

Planning Committee:  The minutes of 17th February 2016 approved as a true record ..

Matters Arising: None

 

 

 

 

 

2112

 

Amenities and Environment Committee: The minutes of 2nd March 2016 approved as a true record ..

Matters Arising: Cllr Bamber asked which organisation was to have the responsibility for the toilets at Halewick Park. Cllr Wood replied stating that the project was at an early stage but that the responsibility would be considered within the feasibility work.

 

 

 

 

 

2113

 

Finance and General Purposes Committee: The minutes of 24th February  2016 approved as a true record .

Matters Arising: None

 

 

 

 

 

2114

 

Centre committee: The minutes of 17th February  2016 approved as a true record .

Matters Arising: None

 

 

 

 

 

2115

 

Events Working Group: No report presented as presented under agenda item 15 .

 

 

 

 

 

2116

 

Communications Committee: No meeting held

 

 

 

 

 

2117

 

Neighbourhood Plan update: The Clerk informed members that the Plan had been passed to the consultants to change items of relevance. Further, he has spoken with the consultants and it was agreed that the Plan should be submitted to ADC subject to the changes being done (as minor) after the Inspector had considered the Plan.

 

 

 

 

 

2118

 

Sompting Festival 2016: Cllr Wood asked if the recreation ground had been booked. The Clerk confirmed yes but the risk assessments had to be finalised once he had knowledge of the activities proposed at the Festival – until then the booking is pencilled in. Cllr Wood asked if the enterainment and licencing form had been submitted. The Clerk replied that until he knows of the activities the form has not be submitted.

After further discussion, it was agreed that this item would be discussed at the next full council meeting.

 

 

 

 

 

2119

 

Meeting between Sompting Big Local and Parish council: Cllrs Wood and Mear informed members that the meeting held between Sompting Big Local and the Council went well. Attending was Jim Boot (Area coordinator) and a member of the Big Local with the Chair and Vice Chair. Discussions were held on Halewick Park toilets and the Festival. It was agreed that the organisations would meet quarterly.

 

 

 

 

 

2120

 

Formal monthly meeting between Chair and Vice Chair and Clerk: Noted

 

 

 

 

 

2121

 

Reports by the Clerk: Council received current and verbal reports from the Clerk for resolution if necessary.

1.     Events to be held by other organisations for Queens birthday

2.     Meeting with Hodges of police – Cllr Servante attending

3.     Reminder of 11th March event with potential new cllrs

4.     Big Local’s May Day event

5.     Big Local’s decision on not contributing to the 7A bus service

Clerk

 

 

 

 

2122

 

Report of representatives to other bodies: To receive reports

There were no reports given except Cllr Servante’s information of WSCC’s officer M Thomas attending West Street to view the traffic problems.

 

 

 

 

 

 

2123

 

Items for future discussion by Council, committees or Emergency Consultation Panel:  None

 

 

 

Minutes of Full Council Meeting 10th February 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

 

Attendance: Cllrs Servante, Smith, Bashford,  Lewis, Thornton, Bamber, Tufnell, Vincent and Wood.

 

 

 

 

 

2081

 

Apologies and reasons for absence:  Cllrs Mear, Jones

 

 

 

 

 

2082

 

Cllr Wood, Vice Chair conducted the meeting in Cllr Mear’s absence

 

 

 

 

 

2083

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2084

 

Request for DPI Dispensations: None

 

 

 

 

 

2085

 

Policing matters:  The PCSO gave a verbal crime report to members and discussed the forth coming changes with police stations.

 

 

 

 

 

2086

 

Report of District or County Councillors – None reported

 

 

 

 

 

2087

 

Full Council Minutes:  The minutes of  13th January 2016 approved as a true record .

Matters Arising: None

 

 

 

 

 

2088

 

Public participation: 2 public  present. Question was asked how the Council was to work with the Sompting Big Local. Chair responded by stating that both parties were to meet  at the end of the month and discuss that matter.

 

 

 

 

 

2089

 

Planning Committee:  The minutes of 20th January and 3rd February 2016 approved as a true record . Cllr Wood as vice chair of Planning signed.

Matters Arising: None

 

 

 

 

 

2090

 

Amenities and Environment Committee: Meeting of 3rd February 2016 cancelled. Cllr Smith as committee chair spoke about the planned works at Hamble Recreation Ground and the 7A bus service and requested that these items placed on the committee’s agenda in March.

 

 

 

 

 

2091

 

Finance and General Purposes Committee: The minutes of 27th January  2016 approved as a true record .

Matters Arising: None

 

 

 

 

 

2092

 

Centre committee: The minutes of 20th January  2016 approved as a true record .

Matters Arising: None

 

 

 

 

 

2093

 

Events Working Group: No report presented as presented under agenda item 15 .

 

 

 

 

 

2094

 

Communications Committee: No meeting held

 

 

 

 

 

2095

 

Neighbourhood Plan update: The Chair of the Steering Group, Cllr Wood informed members of the current position of the Plan. Full Council were requested to approve the document subject to minor changes that had been discussed by the Council’s members of the steering group. Cllr Wood stated that the minor changes were mainly typo errors and additional plans and that the document previously viewed by Full Council stands unaltered. Resolved: That, subject to the minor changes, Full Council approved the Plan.

 

 

 

 

 

2096

 

Sompting Festival 2016: Members were updated on the current position of the Festival 2016 and the position was noted.

 

 

 

 

 

2097

 

Draft proposals for committee changes: With approval of the Chair, this item was discussed prior to the agenda item 16. The Clerk presented his draft proposals for a change in the committee structure. He informed members at this stage there was no requirement stated in the agenda for resolution but he wished for members thoughts on the proposal. After discussion, it was agreed that this item should be presented at the next Full Council. Each member received copy of report.

 

 

 

 

 

2098

 

Caretaker situation and the future: The Clerk informed members of the resignation received from the caretaker on 3rd February 2016. The caretaker had given one month’s notice. Following discussion, it was resolved that the caretaker position be re-advertised as one post. Consideration was given to the locking and unlocking of the toilets on Sompting Recreation Ground with no actual result other than to seek a firm to price the locking and unlocking especially at weekends for consideration by Amenities and Environment committee in March. The Clerk wished to discuss his thoughts on changing the staff structure through the resignation of the caretaker, but as the above item was deferred, he did not present.

 

 

 

 

 

2099

 

Reports by the Clerk: The Clerk presented the following verbal reports.

1.        The Clerk had requested the Sompting Big Local for confirmation that their contribution towards the cost of 7A bus service was forthcoming. The Sompting Big Local had requested bus user figures for consideration on the financial support.

2.        The Council had received information from West Sussex County Council regarding their Walking and Cycling Strategy, requesting input from the Parish. This will be presented at the next Amenities and Environment committee.

3.        The Council had received an introduction email from Mr M Burton stating that he was interested in assisting at the IT Suite.

4.        The Clerk reminded all councillors of the ‘New councillor’ event encouraging residents to stand for Parish election. Date 11th March 6-9pm at the Centre. This resident invitation was in the Sompting Signpost.

5.        The Clerk introduced the comments provided by Cllr Bamber on the National Planning Policy consultation. This was presented at last month’s Full Council. The clerk informed that he would email all councillors with Cllr Bamber’s comments and if he did not hear to the contrary, those comments would form the Council’s response.

 

 

 

 

 

2100

 

Formal monthly meeting between Chair and Vice Chair and Clerk: Noted

 

 

 

 

 

 

 

 

 

2101

 

Report of representatives to other bodies: To receive reports

There were no reports given except Cllr Servante’s update on the A27 Action Group at which he is the Council’s reprehensive.

 

 

2102

 

Items for future discussion by Council, committees or Emergency Consultation Panel:  

1.     Committee and office staff re-structure – March Full Council

2.     Hamble Road Recreation Ground improvements and 7A bus service (other support), Halewick Park toilet proposal. – all to A&E

 

 

Minutes of Full Council Meeting 13th January 2016

at Harriet Johnson Centre, Loose Lane, Sompting

               

 

Attendance: Cllrs Mear, Servante, Smith, Jones, Bashford,  Lewis, Thornton, Bamber.

 

 

 

 

 

2058

 

Apologies and reasons for absence:  Cllrs Vincent, Tufnell and Wood. WSCC Cllr Parsons

 

 

 

 

 

2059

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2060

 

Request for DPI Dispensations: None

 

 

 

 

 

2061

 

Policing matters

1.     No police presence.

2.     Sussex Police Authority has developed a new model for local policing. On reading the Council had no comment to make.

 

 

 

 

 

2062

 

Report of District or County Councillors – None reported

 

 

 

 

 

2063

 

Full Council Minutes:  The minutes of 9th December  2015 approved as a true record .

Matters Arising: None

 

 

 

 

 

2064

 

Public participation: None present

 

 

 

 

 

2065

 

Planning Committee:  The minutes of 6th January 2016 approved as a true record .

Matters Arising: None

 

 

 

 

 

2066

 

Amenities and Environment Committee: Meeting of 6th January 2016 cancelled

 

 

 

 

 

2067

 

Finance and General Purposes Committee: Meeting of 23rd December 2015 cancelled

 

 

 

 

 

2068

 

Centre committee: Meeting of 23rd December 2015 cancelled

 

 

 

 

 

2069

 

Events Working Group: No report presented as meeting is later in January.

 

 

 

 

 

2070

 

Communications Committee: The minutes of 16th December 2015 approved as a true record .

Matters Arising: None

 

 

 

 

 

2071

 

Council’s current media policy: Cllr Smith presented his concerns over the content of the policy and asked if there should be changes to the document to reinforce political statements and statements made by individual councillors instead of as “the Council”. On discussion it was agreed that with the policy as it stands and the document Conduct by Members there was sufficient enforcement of any issues that arise. It was agreed that no changes were necessary.

 

 

 

 

 

2072

 

7A Bus Service: The Clerk on behalf of Cllr Vincent presented the usage figures for the supported bus service. The Clerk stated that for the service to continue a decision had to be approved for the next six months funding.

Cllr Smith considered that the information presented was not sufficient for the Council to make an informed decision as to whether the bus was serving residents of Sompting. This was agreed by Cllrs Bamber and Jones and both questioned the financing of the service.

It was unclear whether the Sompting Big Local was to continue with the funding of their contribution to the cost. The Clerk is to confirm this.

The Clerk was requested to arrange a meeting with the service providers to discuss the information required on usage.

On discussion it was resolved

1.     That the service provder be asked to provide suitable usage figures identifying those users are in Sompting compared to those outside the Parish and information regarding the income from users, concessionary fares.

2.     That due to the dead line imposed by the Transport Act, that these figures are presented to the January meeting of the Finance and General Purposes committee and that Full Council delegates the authority to that committee to resolve on the funding of the service for the next six months from March 2016.

 

 

 

 

 

2073

 

Draft recommendations on the new electoral arrangements for West Sussex County Council consultation: The Clerk presented the document and requested any comments from Councillors as asked through the agenda item. The Council had no comments.

 

 

 

 

 

2074

 

Wildlife and Countryside Act 1981 – Application for Definitive Map Modification Order: Members received an email concerning this prior to the meeting aned to provide an evidence comments on the proposal. The Council raised no objection or comment on the application.

 

 

 

 

 

2075

 

Neighbourhood Plan update: The Clerk presented the update on behalf of the Chairman of the Steering Group which was noted.

 

 

 

 

 

2076

 

3SC Devolution Bid to Government:  The Clerk presented the item and requested names of Councillors who would be interested to attend if the Council wished to be represented. It was agreed that Cllrs Smith and Mear would attend with Cllr Bamber if places were available.

 

 

 

 

 

2077

 

Formal monthly meeting between Chair and Vice Chair and Clerk: Noted

 

 

 

 

 

2078

 

Reports by the Clerk: Council received current and verbal reports from the Clerk for resolution if necessary.

1.     Signpost to be out by end of January

2.     Rosebowl to be given – Cllr Smith

3.     Sompting Festival – agreed the use of the Facebook page

4.     45 Valley Road – Cllr Smith to attend the ADC Planning meeting

5.     IT suite invite members to view - viewed

6.     External audit – Clerk informed members of the latest information regarding external audit. He confirmed that the propose figure for the service was contained in the 2016/17 budget.

Clerk

 

 

 

 

2079

 

Report of representatives to other bodies: To receive reports

Cllr Wood on Local Strategic Partnership - noted

Cllr Cllr Bamber on Adur County Local Committee - noted

Cllr Thornton on Adur District Conservation Area Group – no meeting

Cllr Bamber on West Sussex Association of Local Council – nothing to report

Cllrs Smith, Wood on Sompting Big Local - noted

 

 

 

 

 

2080

 

Items for future discussion by Council, committees or Emergency Consultation Panel:  

1.     Cllr Smith as Chair of Communications committee asked for the Centre committee to inform Council on how it is to advertise the Centre using the Lancing Herald and other media. On the response, he requested that this is discussed at the February meeting of the Centre committee

 

 

 

 

Minutes of Full Council Meeting 9th December 2015

at Harriet Johnson Centre, Loose Lane, Sompting

               

2035

 

Attendance: Cllrs Mear, Wood, Servante, Smith, Jones, Bashford,  Lewis,  Vincent, Thornton, and Tufnell. Also present WSCC Cllr L Parsons    

 

 

 

 

 

2036

 

Apologies and reasons for absence:  Cllrs Bamber and Scotting

 

 

 

 

 

2037

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

2038

 

Request for DPI Dispensations: None

 

 

 

 

 

2039

 

Public participation: None present

 

 

 

 

 

2040

 

Minutes:  The minutes of 11th November  2015 approved as a true record .

Matters Arising: None

 

 

 

 

 

2041

 

Report of District or County Councillors –

WSCC Cllr Parsons updated members on the garage compounds in Sompting in particular behind Grafton Gardens. He is awaiting a response from Adur DC

He has been in discussion with the Vicar of St Mary’s about having a Pageant in mid-June next year and forming a steering group to organise. He invites the Parish Council members to join the group.

Cllr Mear spoke about the ADC’s Local Plan to be considered by ADC

 

 

 

 

 

2042

 

Budget and precept for 2016/17: Members received the Clerk’s report. Cllr Smith questioned whether the precept should be lowered and the balance required between budget and precept to be funded from more use of reserves. This was discussed but not agreed.

Resolved:

1.             The 2016/17 budget is £ 99,100.

 

2.             There will be £ 2,000 carried over from year 15/16 to 16/17

 

3.             The precept will be £ 82,700

 

4.             The balance between the budget and precept will be funded from

a.             income of hiring £ 5,000

b.             EMR 323 ( initiative) £ 1,000

c.             EMR 338 ( elections) £ 6,000

d.             EMR 339 (communal garden) £ 2,000

e.             EMR 343 (H J Centre) £ 400

 

It was agreed that the communications committee will sit on 15th December to derive the Council’s budget statement to be placed in the January Sompting Signpost, Web site and reference made with link to web site on Facebook.

Full Council instructed the Clerk to inform Adur DC of the resolved precept figure.

 

 

 

 

 

2043

 

Policing matters

1.     No police presence.

2.     Members noted the clerk’s report on the policing survey and agreed that members will respond individually as a member of the public.

 

 

 

 

 

2044

 

 

 

 

 

 

 

 

2044

Contd

 

Change of member on Centre, Finance and General Purposes and Communications committees: The Clerk, with the Chairman’s approval informed the Council that Cllr Scotting had considered the proposal as detailed in the item’s description but has resigned as from 8th December 2015. The Clerk continued to state that he would inform Adur DC of the resignation.

The following members have been appointed to the committees

Cllr Bashford – Centre

Cllr Servante – Finance and General Purposes

Cllr Vincent – Communications

Cllr Smith has taken on the role of lead for the IT suite

 

Cllr Wood suggested that a letter of thanks be written to Mrs Scotting. Chairman of the Council to do this.

 

 

 

 

 

2045

 

Additional grass cutting: Members received the Clerk’s report containing the response received from WSCC highways officer. On discussion it was resolved  that the Council would not continue with this proposal. The Clerk is inform WSCC of this.