Unconfirmed Minutes of Finance and General Purposes Committee held on 27th May 2015

               

Minute

 

Action

 

 

 

 

539

 

Election of Chairman : Cllr Bashford was elected

Vice Chair: Cllr Smith

Clerk

 

 

 

 

540

 

Attendance: Cllrs Bashford,  Wood,  Smith, Mear, Scotting

 

 

 

 

 

541

 

Apologies and reasons for absence: None

 

 

 

 

 

542

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

543

 

Request for DPI Dispensations: None

 

 

 

 

 

544

 

Public participation: None present

 

 

 

 

 

545

 

Grant application: Members considered the grant application from 1st Sompting Scouts for the sum of £ 1,000. The application was presented to members following the action required by Full Council as the scouts did not present bank statements and there were questions raised as to whether the Council was paying for the scouts through the Festival budget as well as a grant. Following discussion it was

RESOLVED: The grant application from the scouts is refused as the applicant had not fulfilled the requirements of the application i.e. no bank statements had been presented.  Members recommended that the Events committee consider whether payment towards the scouts could be funded through the Festival budget due to the reason for the grant application.

Events Committee

 

 

 

 

546

 

Renewal of Council Insurance: Members considered the Clerk’s report and the opportunity to have a three year insurance period with the insurer Came and Company. Following discussion the committee

RESOLVED: That the council will use Came and Company has the council’s insurers for the cover given in the schedule and at the premium of £1,407.45 by having a three year insured period, until 16th June 2018, noting that the approved insurance premium will only increase during the three years due to property sums insured being index linked.

Clerk

 

 

 

 

547

 

List of payments for approval: The committee received the list of payments and approved including on the Clerk’s request, payment to be made to cover the staff salaries, the insurance premium (see above) and for J Williams. It was agreed that the list of payments will be revised and presented to full council with the minutes of this meeting.

Clerk

 

 

 

 

548

 

Recommendation to Centre committee – cost of grass cutting: Members were concerned over the cost of the grass cutting at the Centre and recommended  that the Centre committee considers and resolves on other options and costs at their next meeting.

Centre Manager/ Centre com

 

 

 

 

 

 

 

 

 

 

Minutes of Finance and General Purposes Committee held on 22nd April 2015

 

               

Minute

 

Started 7.00 pm

Action

 

 

 

 

529

 

Attendance: Cllrs Bashford,  Wood,  Smith, Mear

 

 

 

 

 

530

 

Apologies and reasons for absence: Cllr Thornton (holiday)

 

 

 

 

 

531

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

532

 

Request for DPI Dispensations: None

 

 

 

 

 

533

 

Public participation: None present

 

 

 

 

 

534

 

Salary adjustments:  Members received the Clerk’s report on final adjustments to salaries for tax year 2014/15 and approved. Informed that this was retrospective as had to be done for end of year payments

 

 

 

 

 

535

 

Cllr Smith attended

 

 

 

 

 

536

 

List of payments for approval: The committee received the list of payments and approved following Clerk’s request for payment to be made to

D Porter £ 31.90  payment for Council Mobile Phone charge March

Victim Support £ 100.00 as grant payment (see item below)

Resolved that the list be approved

 

 

 

 

 

537

 

Recommendation by Centre committee – purchase of shed: Members considered the recommendation from Centre committee to release funds of £1,000 from Centre ear marked reserves to cover the cost etc of one shed.

Resolved that funds of £1,000 is to be released from Centre ear marked reserves.

Clerk

 

 

 

 

538

 

Grant application: Members considered the application for grant by Victim Support. It was resolved that a payment of £100.00 be given as grant.

 

 

 

 

 

 

Minutes of Finance and General Purposes Committee held on 25th March 2015

               

Minute

 

Action

 

 

 

 

521

 

Attendance: Cllrs Bashford,  Wood,  Smith, Mear

 

 

 

 

 

522

 

Apologies and reasons for absence: Cllr Thornton (work)

 

 

 

 

 

523

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

524

 

Request for DPI Dispensations: None

 

 

 

 

 

525

 

Public participation: None present

 

 

 

 

 

526

 

List of payments for approval: The committee received the list of payments and agreed that the late payment for the Clerk would be on the list. The list of payments was approved

 

 

 

 

 

527

 

Service Agreement for 7A:  Approved the payment from transportation earmarked reserve the sum of £3,000.00 to be paid monthly at £ 500.00.

 

 

 

 

 

528

 

Confidential Report: Public are to be excluded from this item as it discusses staff financial payments. The Clerk presented his report and it was resolved that the payment as stated would be paid for the extra hours the Clerk had worked during the current financial year.

 

 

 

 

 

 

 

 

 Minutes of Finance and General Purposes Committee held on 25th February 2015

               

Minute

 

Action

 

 

 

 

515

 

Attendance: Cllrs Bashford,  Wood,  Smith, Mear

 

 

 

 

 

516

 

Apologies and reasons for absence: Cllr Thornton (work)

 

 

 

 

 

517

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

518

 

Request for DPI Dispensations: None

 

 

 

 

 

519

 

Public participation: None present

 

 

 

 

 

520

 

List of payments for approval: The committee received the list of payments and agreed that the late payment for the Clerk would be on the list. The list of payments was approved

 

 

 

 

 

 

 

 

 

 

 

Minutes of Finance and General Purposes Committee held on 28th January 2015

               

Minute

 

Started 7.00 pm

Action

 

 

 

 

507

 

Attendance: Cllrs Bashford,  Wood,  Smith

 

 

 

 

 

508

 

Apologies and reasons for absence: Cllrs Mear (ill) and Thornton (work)

 

 

 

 

 

509

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

510

 

Request for DPI Dispensations: None

 

 

 

 

 

511

 

Public participation: None present

 

 

 

 

 

512

 

List of payments for approval: The committee received the list of payments and approved

 

 

 

 

 

513

 

Treasurer’s Account:The committee received the Clerk’s report and on discussion resolved that

1.             The Council opens a Treasurers’ Trust Account with Nationwide Building Society for a suitable figure that will be presented and approved at the meeting.

2.             That the current signatories, Cllrs Mear, Bashford and Thornton, be approved to be signatories for this account.

3.             The Clerk makes the arrangements for the account to be opened.

Clerk

 

 

 

 

514

 

Confidential Report: THIS REPORT WAS CONFIDENTIAL AND THE PUBLIC AND PRESS WERE EXCLUDED FROM THE MEETING DURING THIS ITEM’S DICUSSION. REASON: THE REPORT HOLDS PERSONAL FINANCIAL DETAILS OF MEMBERS OF STAFF.

On discussion the report was agreed.

 

 

 

 

 

 

 

 

Minutes of Finance and General Purposes Committee held on 26th November 2014

               

Minute

 

Action

 

 

 

 

500

 

Attendance: Cllrs Bashford, Mear, Wood, Thornton,

 

 

 

 

 

501

 

Apologies and reasons for absence:  Cllr Smith

 

 

 

 

 

502

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

503

 

Request for DPI Dispensations: None

 

 

 

 

 

504

 

Public participation: None present

 

 

 

 

 

505

 

List of payments for approval: The committee received the bank balance £ 140,155.70 as at 30th October 2014 and approved the listed payments.

 

 

 

 

 

506

 

Recommendation of budgets and precept for council year 2015/16: The committee consider the Clerk’s report and on discussion

Resolved on the budget presentation:

1.     To move £ 1,000 from Halewick site work to item 4160, Other donations, increasing the £5,000 to £ 6,000.

2.     To change the item title “other donations” to “community funds”

3.     To change the item title “Big Local Hub” to “Digital Hub”

Resolved on the recommendation of precept:

To recommend to Full Council Option 2, a precept of £ 82,700 i.e. no increase and use the reserves to fund the difference of £ 645.

Clerk

 

 

 

Finance and General Purposes

 Minutes of Finance and General Purposes Committee held on  22nd October 2014

 

493

 

Attendance: Cllrs Bashford, Mear, Wood, Thornton,

 

 

 

 

 

494

 

Apologies and reasons for absence:  Cllr Smith

 

 

 

 

 

495

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

496

 

Request for DPI Dispensations: None

 

 

 

 

 

497

 

Public participation: None present

 

 

 

 

 

498

 

List of payments for approval: The committee received the bank balance £ 145,197.67as at 30th September 2014 and approved the listed payments.

 

 

 

 

 

499

 

Budgets: The committee considered the Clerk’s budget papers and proposed budget bid list for 2015/16. On discussion it was resolved

That the Neighbourhood Plan items should be consolidated as one bid. The Clerk was requested to appraise the need for a caretaker for the Centre and to see how that post may be funded.

Clerk

 

 

Minutes of Finance and General Purposes Committee held on 24th September 2014

               

Minute

 

Started 7.00 pm

Action

 

 

 

 

482

 

Attendance: Cllrs Bashford, Mear, Wood, Thornton, Smith

Cllr Vincent attended

 

 

 

 

 

483

 

Apologies and reasons for absence:  None

 

 

 

 

 

484

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

485

 

Request for DPI Dispensations: None

 

 

 

 

 

486

 

Public participation: None present

 

 

 

 

 

487

 

List of payments for approval: The committee received the bank balance £ 144,847.55 as at 31st August 2014 and approved the listed payments.

 

 

 

 

 

488

 

Bus service: The committee considered the ear-marked transportation reserve and agreed with the Clerk’ report and

resolved to the effect that the reserve could be reduced by a sum of £ 2,500.00 to pump prime the bus service subject to Amenities and Environment committee’s approval of the scheme to be presented at its future committee.

 

 

 

 

 

489

 

Budgets: The committee considered the Clerk’s budget papers and proposed budget bid list for 2015/16. On discussion it was resolved

That the £ 1,000 identified for youth grants be removed as the budget for “other donations” at £ 5,000 should be sufficient to include youth grants.

 

 

 

 

Clerk

490

 

Increase of Toilet Cleaning Contract Cost: Although Amenities and Environment committee approved the increase and made the slight increase show in their budget bids for 2015/16 as there is a contract with Wettons, this committee was requested to confirm the increase in the cost of the contract. This committee resolved that the increase was approved.

 

 

 

 

491

 

Grant and donation applications received: The Clerk presented to members the one grant and two donation requests received by the Council. On discussion, it was resolved

1.     That £ 1,500 is to be donated to Central and South Sussex CAB

2.     That £ 250.00 to be donated to Air Ambulance

3.     That the grant request from Outset Youth Action be denied

 

 

 

 

 

492

 

IT Hub: The extraordinary Full Council discussed the IT Hub and this committee received the Clerk’s verbal report on the outcome resolution. This resolution was accepted and the Clerk was asked to ensure that any costs for the Council be reflected within the current budget and the bids for 2015/16 at the next meeting.

 

 

 

 

 

 

Minutes of Finance and General Purposes Committee held on 23rd July 2014

               

Minute

 

Started 7.10pm

Action

 

 

 

 

475

 

Attendance: Cllrs Bashford, Mear, Mrs Wood, Thornton, Smith

Clerk

 

 

 

 

476

 

Apologies and reasons for absence:  None

Clerk

 

 

 

 

477

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

478

 

Request for DPI Dispensations: None

 

 

 

 

 

479

 

Public participation: None present

 

 

 

 

 

480

 

List of payments for approval: The committee received the bank balance £ 155,530.49 as at 30th June 2014 and approved the listed payments.

Clerk

 

 

 

 

481

 

Draft Financial Regulations: The committee considered the Clerk’s report and the draft Financial Regulations 2014_15. On discussion

It was resolved that the committee found the Regulations as drafted acceptable noting the reasons for the changes in financial proceedures and recommended that the document is presented to Full Council in September for approval.

Clerk

 

 

 

 

 

 

 Minutes of Finance and General Purposes Committee held on 25th June 2014

               

Minute

 

Started 7.00 pm

Action

 

 

 

 

465

 

Election of chairman: Cllr Wood proposed Cllr Bashford which was seconded by Cllr Thornton. No other proposals.

Resolved: Cllr Bashford duly elected as Chairman

Clerk

 

 

 

 

466

 

Election of vice-chairman: Cllr Wood proposed Cllr Thornton which was seconded by Cllr Mear. No other proposals.

Resolved: Cllr Thornton duly elected as Vice-Chairman

Clerk

 

 

 

 

467

 

Attendance: Cllrs Bashford, Mear, Mrs Wood, Thornton, Smith

Clerk

 

 

 

 

468

 

Apologies and reasons for absence:  None

Clerk

 

 

 

 

469

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

470

 

Request for DPI Dispensations: None

 

 

 

 

 

471

 

Public participation: None present

 

 

 

 

 

472

 

List of payments for approval: The committee received the bank balance £ 162,675.00 as at 31st May 2014 and approved the listed payments.

Clerk

 

 

 

 

473

 

Internal Audit Report: The committee received the internal audit report and its recommendations. On consideration, the committee congratulated the Clerk on the report and resolved:

Internal Auditor’s Recommendation R1: The Council should review and formally

re-adopt the risk assessment document each year, as required by extant regulations.

The Clerk is to produce the risk assessment for the committee’s adoption at the next meeting of this committee or at the latest the September meeting.

 

Internal Auditor’s Recommendation R2: The Council should formally review the level of fees charged during 2014-15 in line with its own regulatory framework.

The Centre committee is to review the level of fees charged during 2014-15 in September and recommend to Finance and General Purposes committee the proposed level of charges for this committee’s adoption at the September meeting.

 

 

 

 

 

Clerk

 

 

 

 

Centre committee

 

 

 

 

474

 

Festival cash payments: The committee considered the Clerk’s request to retrospectively approve the cash payment of £830.00 made to the Clerk and from that amount, the cash payments made to the Sompting Festival 2014 festival bands.

 

 

 

 

Closed 7:35 pm

 

 

 

 

 

 

 

Minutes of Finance and General Purposes Committee held on 26th March 2014

               

Minute

 

Action

 

 

 

 

 

 

 

 

457

 

Attendance: Cllrs Bashford, Mear,  Servante Mrs Wood

Clerk

 

 

 

 

458

 

Apologies and reasons for absence:  Cllr Thornton (work)

Clerk

 

 

 

 

459

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

460

 

Request for DPI Dispensations: None

 

 

 

 

 

461

 

Items not on the Agenda that the Chairman is of the opinion should be considered urgently. None

 

 

 

 

 

462

 

Public participation: None

 

 

 

 

 

463

 

List of payments for approval: The committee received the bank balance £ 107,586.43 as at 31st February 2014 and approved the listed payments.

Clerk

 

 

 

 

464

 

Date for extraordinary meeting: The Clerk explained that to allow for the Neighbourhood Plan “drop-in” sessions to occur in April, the only date available for the evening session was on the next committee date of 23rd April. He therefore has cancelled theis committee’s meeting on 23rd April. However, there is a requirement to approve the end of year accounts to submit to the internal and external auditors. The Clerk proposed either an extraordinary meeting or to take the item to Full Council. It was agreed that the item would be taken to Full Council on 9th April.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes of Finance and General Purposes Committee held on 26th February 2014

               

Minute

 

Action

 

 

 

 

 

 

 

 

448

 

Attendance: Cllrs Bashford, Mear,  Servante

Clerk

 

 

 

 

449

 

Apologies and reasons for absence:  Cllr Mrs Wood (family), Thornton (work)

Clerk

 

 

 

 

450

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

451

 

Request for DPI Dispensations: None

 

 

 

 

 

452

 

Items not on the Agenda that the Chairman is of the opinion should be considered urgently. None

 

 

 

 

 

453

 

Public participation: None

 

 

 

 

 

454

 

List of payments for approval: The committee received the bank balance £ 107,150.90 as at 31st 31st January 2014 and approved the listed payments.

Clerk

 

 

 

 

455

 

CONFIDENTIAL REPORT: BACK ROOM TOILET CONVERSION

 

 

 

 

 

456

 

CONFIDENTIAL REPORT DUE TO STAFF APPOINTMENT DETAILS

APPOINTMENT OF ASSISTANT PARISH CLERK

.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  Minutes of Finance and General Purposes Committee held on 22nd January 2014

               

Minute

 

Action

 

 

 

 

 

 

 

 

440

 

Attendance: Cllrs Bashford, Servante, Mrs Wood, Thornton,

Clerk

 

 

 

 

441

 

Apologies and reasons for absence:  Cllr Mear (family)

Clerk

 

 

 

 

442

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

443

 

Request for DPI Dispensations: None

 

 

 

 

 

444

 

Items not on the Agenda that the Chairman is of the opinion should be considered urgently. None

 

 

 

 

 

445

 

Public participation: None

 

 

 

 

 

446

 

List of payments for approval: The committee received the bank balance £112,428.23 as at 31st December 2013 and approved the listed payments.

Clerk

 

 

 

 

447

 

Councillor’s personal expenses: This item was forwarded for this committee’s discussion and recommendation by Full Council (8/1/2014). The expense is to cover the cost of councillor’s use of personal internet and telephone for Council business. It became apparent that it would be difficult to identify the actual costs apportioned with the internet. It was resolved that the following be recommended to Full Council for all members approval:-

 

1.     That a flat rate of £90.00 per year be paid to each councillor for the use of their own internet and phone to be paid each quarter, thus offering the opportunity for members to decline the payment if no use of the internet / phone had occurred during that period.

2.     That the Clerk draws up an agreement for members to sign that covers the above arrangement and how payment would be made when a new member joins or leaves the Council.

3.     If approved, payment would commence as from 1st April 2014, funded by the use of reserves as the 2014/15 budget had been set.

4.     The Clerk is to advise Full Council on Tax matters.

 

 

 

 

No Meeting December 2013

 

 

 

Minutes 27th November 2013

Minutes                                                                                                                                                                              

440         Attendance: Cllrs Mear, Bashford, Servante, Mrs Wood, Thornton.

Cllr Smith

441         Apologies and reasons for absence: None

442         Declarations of interest by councillors on any of the agenda items below: None

443         Request for DPI Dispensations: None

444         Items not on the Agenda that the Chairman is of the opinion should be considered

urgently. None

445         Review of Parish Council Staff pay and condition of service: This was discussed and the

committee resolved to increase staff pay by 1.5%. Conditions of service would be discussed

at a further meeting.

446         Public participation: None

447         List of payments for approval:  The committee received the bank balance £150,851.13 as at

August 2013 and approved the listed payments. See attached

448         Committee budget 2014/15: To committee considered the sheets as presented by the Clerk

and resolved to approve for this stage of budget preparation with a bid to be considered by

Full Council on 11th December 2013. The bid is to increase the committee’s budget by

£1,000.00 for annual reserve top-up for the car park surfacing.

449         Proposed changes to reserves: The committee considered the reserve alterations as

proposed by the Clerk. The committee resolved that a new reserve should be created for car

park surfacing and to be allocated £ 3,000 from within the other allocated ear marked

reserves. The Clerk is to alter the reserve list accordingly and present to full council on 11th December 2013

 

 

 

 

Meeting  23rd October  2013 – Meeting Cancelled

 

 

 

Minutes of 25th September 2013

               

Minute

 

Action

 

 

 

 

 

 

 

 

427

 

Attendance: Cllrs Mear, Bashford, Servante, Mrs Wood, Thornton. Cllr Smith for item 4

Clerk

 

 

 

 

428

 

Apologies and reasons for absence:  None

Clerk

 

 

 

 

429

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

430

 

Request for DPI Dispensations: None

 

 

 

 

 

431

 

Items not on the Agenda that the Chairman is of the opinion should be considered urgently. Cllr Smith requested that the committee consider giving a grant to the Sompting Community Church for the Sompting Community Fun Day event held by that organisation on Sompting Recreation Ground. After discussion the committee resolved a payment of £500.00 be given from the “other grants” budget.

 

 

 

 

 

432

 

Public participation: None

 

 

 

 

 

433

 

Salary increases for Parish staff: The committee received the Clerk’s report regarding the National Pay Award of 1% back dated to 1st April 2013. Resolved approval on the Clerk’s recommendation that the back pay be included within the September salary payment.

 

 

 

 

 

434

 

Grant application: The committee discussed the applications and resolved

1.     Payment of £ 100.00 be awarded to Queen Alexandra Hospital Home

2.     Payment of £ 1500 be awarded to Central and Southern Citizens Advice Bureau

3.     That these grants are for this year but more information is required on the benefit to Sompting residents before further grants are given to these organisations.

4.     That the Clerk revisits the grant application form and addresses any change required to obtain the above information and if necessary the application form to be approved at an appropriate committee meeting. 

Clerk

 

 

 

 

435

 

List of payments for approval: The committee received the bank balance £150,851.13 as at August 2013 and approved the listed payments.

 

 

 

 

 

436

 

Vat duty repayment claim 2012/13: The vat duty repayment of £ 8,994.89 for the year 2012/13 has been noted.

Clerk

 

 

 

 

437

 

Approval to use reserves: The Committee considered the action taken by this committee’s Chairman and resolved that the expenditure to be incurred for the treatment of dry rot and the external work required by the Council, both linked and at the Centre, be funded from reserves.

Clerk

 

 

 

 

438

 

Committee budget 2014/15: To committee considered the sheets as presented by the Clerk and resolved to approve for this stage of budget preparation.

Clerk

 

 

 

 

439

 

Contract for recreation ground toilets: It is this committee’s remit to authorise the awarding of contracts. The committee resolved to award the annual recreation ground toilet facility contract to Wettons at £ £3914.89 + vat.

 

 

 

Minutes of 24th July 2013

               

Minute

 

Action

 

 

Members present agreed to discuss this outside of this committee as Mr Savage wished to organise a meeting with WSCC and the Parish Council later in the week.

Mr Savage of Angel Cottage, West Street spoke to members about his concern over the proposed traffic calming in West Street and his general concerns on traffic in Sompting. Members agreed to attend the meeting and have the matter referred to Amenities and Environment committee if required.

 

 

 

 

 

416

 

Attendance: Cllrs Mear, Bashford, Servante, Mrs Wood, Thornton

Clerk

 

 

 

 

417

 

Apologies and reasons for absence:  None

Clerk

 

 

 

 

418

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

419

 

Request for DPI Dispensations: None

 

 

 

 

 

420

 

Public participation: Mr Savage attended see above

 

 

 

 

 

421

 

Internal audit report: Members received the internal audit’s report and congratulated the Clerk on the report’s findings. Each recommendation was considered and the committee requested that the Clerk undertakes to produce documentation as recommended and present the documents either  to this committee or to Full Council for approval.

 

 

 

 

 

422

 

Grant application: Victim Support made an application for grant. The committee resolved to award £ 100.00. 

Clerk

 

 

 

 

423

 

List of payments for approval: The committee received the bank balance and approved the listed payments. The Clerk informed the committee that the list was large due to the previous meeting was cancelled.

 

 

 

 

 

424

 

Festival cash payments: The committee approved retrospectively the cash payments made for the festival bands via Cllr B Mear. This was a recommendation made by Amenities and Environment committee.

Clerk

 

 

 

 

425

 

Office Assistant post: The committee received the Clerk’s report and considered the recommendations and resolved approval to

1.     the post holder be informed that the position held is permanent under the terms of the post holder’s contract.

2.     the title of “office assistant” be changed to “assistant clerk” to reflect that the post holder is acting on behalf of the Clerk in servicing two committees of her own and those in the Clerk’s absence with no change in the existing contract or salary other than the title of the position.

Clerk

 

 

 

 

426

 

Boiler change: The committee consider the Clerk’s report and its recommendations and resolved approval to

1. The Council’s Financial Regulations be wavied for this contract so that three

estimates will not have to be sought and

2. P and R Services (Sussex) Ltd be awarded the work at a cost of £ £2,750.00+VAT

Clerk

 

 

 

No minutes for the June meeting as cancelled

 

Minutes 22nd May 2013

 

               

Minute

 

Action

 

 

 

 

404

 

Election of Chairman: Cllr Bashford was elected

Clerk

 

 

 

 

405

 

Election of Vice Chairman: Cllr Servante was elected

Clerk

 

 

 

 

406

 

Attendance: Cllrs Mear, Bashford, Servante, Mrs Wood

 

 

 

 

 

407

 

Apologies and reasons for absence:  Cllr Thornton (holiday)

 

 

 

 

 

408

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

409

 

Request for DPI Dispensations: None

 

 

 

 

 

410

 

Minutes:  The minutes of 24th April 2013 resolved as a true record.

Clerk

 

 

 

 

411

 

Public participation: None present

 

 

 

 

 

412

 

Asset Register: The committee received the asset register and approved

Clerk

 

 

 

 

413

 

Council Insurance: The committee received the Clerk’s report and on discussion resolved to enter into a 3 year agreement with Came and Company, the resolved Council’s insurance provider at the figure of £ 1,547.35

Clerk

 

 

 

 

414

 

Financial matters: The committee received the bank balance and approved the listed payments. List attached

Clerk

 

 

 

 

415

 

Budget allocations: The committee received the budget allocations formed by the Clerk, following the approval for each committee to have its own budgets by Council. The listing was discussed and approved. Resolved that the allocations are to be issued to each committee.

Clerk

 

 

 

 

 

 

Meeting ended 8:00 pm