FINANCE COMMITTEE MEETING

Wednesday, 26th July 2017, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

 

1

 

 

Apologies and reasons for absence

 

 

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

 

 

3

 

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

 

 

4

 

Minutes: To receive the unconfirmed minutes of 28th June 2017 for approval as a true record

 

 

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance.  The list to be issued at the meeting due to late invoices.

 

 

 

 

 

7

 

 

 

8

 

 

 

9

 

 

 

10

 

 

 

 

 

 

 

 

Verification of bank account and reconciliation statements (June 2017):

Cllr Bashford to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported. Documents given at meeting.

 

Budget payments up to 25th July 2017: Members are to receive this committees budget expenditure and income received. The Clerk will indicate any issues that require resolution

 

 

Increase in network requirements: Members are to receive the Clerk’s report and resolve on the recommendations.

 

 

Reports by Clerk: The Clerk will inform members of any further reports at the meeting.

 

 

 

Meeting ends

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to agree where these items are to be discussed and the priority.

 

 

 

David Porter, Clerk to the Council                                                                       Dated: 19/07/2017

 

 

 

 

 

Dear Sir/Madam,

FINANCE COMMITTEE MEETING

 24th May 2017, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

 

1

 

 

Apologies and reasons for absence

 

 

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

 

 

3

 

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

 

 

4

 

Minutes: To receive the unconfirmed minutes of 29th March 2017 for approval as a true record

 

 

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance.  The list to be issued at the meeting due to late invoices. The list will cover the period from 1st April to date of meeting.

 

 

 

 

 

7

 

 

 

 

8

 

 

9

 

 

 

 

 

 

 

 

Verification of bank account and reconciliation statements (March and April 2017):

Cllr Bashford to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported. Documents given at meeting.

 

 

Internal Audit Report: Members are to receive the Internal Audit Report for 2016/17. Members are to resolve acceptance of the report’s contents.

 

Reports by Clerk: The Clerk will inform members of any reports at the meeting.

 

 

 

 

Meeting ends

 

 

FINANCE COMMITTEE MEETING

Wednesday, 26th April 2017, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

 

1

 

 

Apologies and reasons for absence

 

 

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

 

 

3

 

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

 

 

4

 

Minutes: To receive the unconfirmed minutes of 29th March 2017 for approval as a true record

 

 

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance.  The list to be issued at the meeting due to late invoices.

 

 

 

 

 

7

 

 

 

8

 

9

 

 

 

 

 

 

 

 

Verification of bank account and reconciliation statements (March 2017):

Cllr Bashford to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported. Documents given at meeting

 

Budgets and codes 2017/18: To receive the budgets and codes allocated to this committee.

 

Reports by Clerk: The Clerk will inform members of any reports at the meeting.

 

 

 

 

Meeting ends

 

 

 

 

Dear Sir/Madam,

FINANCE COMMITTEE MEETING

Wednesday, 22nd February 2017, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

 

1

 

 

Apologies and reasons for absence

 

 

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

 

 

3

 

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

 

 

4

 

Minutes: To receive the unconfirmed minutes of 25th January 2017 for approval as a true record

 

 

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance The list to be issued at the meeting due to late invoices.

 

 

 

 

 

7

 

 

 

8

 

 

 

9

 

 

10

 

 

Verification of bank account and reconciliation statements (January 2017):

Cllr Jones to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported. Documents given at meeting

 

Christmas Festival breakdown of expenditure/income and ratification of donation to charity. Members are to receive the breakdown of expenditure/income and to confirm approval for donation of stated sum to charity.

 

Grant application: The Council has received a letter application for grant from Kent Surrey Sussex Air Ambulance for the sum of £ 250.00. Members are to consider the application and resolve accordingly.

 

Reports by Clerk: The Clerk will inform members of any reports at the meeting.

1.     Letter of thanks for the grant made to Worthing and Sompting model tank club

2.     Letter from Central and South Sussex citizens advice informing of operational changes in West Sussex.

 

Meeting ends

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to agree where these items are to be discussed and the priority.

 

 

 

David Porter, Clerk to the Council                                                                       Dated: 15/02/2017

 

 

FINANCE COMMITTEE MEETING

Wednesday, 25th January 2017, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

2

 

Election of Chairman and Vice Chair

 

Apologies and reasons for absence

 

 

 

 

 

3

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

 

 

4

 

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

 

 

5

 

Minutes: The unconfirmed minutes of 26th October 2016 were approved at Full Council 11th January 2017.

 

 

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

 

 

7

 

List of payments for approval: To approve list of payments and note bank balance The list to be issued at the meeting due to late invoices. Any income received is added at end of payments.

 

 

 

 

 

8

 

 

 

 

9

 

 

 

 

 

 

 

10

 

Verification of bank account and reconciliation statements (November and December 2016):

Members are to agree a member to verify documents for this item – choice being Clrs Godley or Jones. That councillor to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported. Documents given at meeting

 

Grants: The Council has received applications for grants from:

1.     Worthing Tank Club

2.     St Mary’s, Sompting Parish Church

3.     Victim Support

Members are to consider the applications and resolve on whether to support the application and the grant funding.

 

 

Reports by Clerk: The Clerk will inform members of any reports at the meeting.

 

Meeting ends

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to agree where these items are to be discussed and the priority.

 

 

 

David Porter, Clerk to the Council                                                                       Dated: 18/01/2017

 

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 23rd November 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

 

 

4

 

Minutes: To receive the unconfirmed minutes of 26th October 2016 and approve as a true record

 

 

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices. Any income received is added at end of payments. TO BE ISSUED AT THE MEETING.

 

 

 

 

 

7

 

8

 

 

9

 

 

10

 

 

 

Budget Virements: To confirm budget virements if found necessary. Report at meeting.

 

Council budget 2017/18:  Members are to receive the RFO’s report and resolve on the budget 2017/18. Documents presented at meeting

 

Council precept 2017/18: Members to consider the RFO’s report and resolve on a precept recommendation to Full Council in December 2016. Document presented at meeting.

 

Reports by Clerk: The Clerk will inform members of any reports at the meeting.

 

Meeting ends

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to agree where these items are to be discussed and the priority.

 

 

 

David Porter, Clerk to the Council                                                                       Dated: 17/11/2016

 

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 26th October 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Minutes: To receive the unconfirmed minutes of 28th September 2016 and approve as a true record

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices. Any income received is added at end of payments.

 

 

 

7

 

 

 

8

 

Verification of bank account and reconciliation statements (Sept 16): Cllr Lewis to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported. Documents at meeting

 

F&GP Budget 2016/17:  The RFO will report on this committee’s income and expenditure during the year.

Documents presented at meeting

 

9

 

 

10

 

 

Budget Virements: To confirm the budget virements approved at Full Council 12th October 2016. Report at meeting.

 

Committee budget bids for 2017/18 and 18/19: Members are to receive the RFO’s report and resolve on bids. Documents presented at meeting

 

 

 

MEETING ENDS

 

 

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to agree where these items are to be discussed and the priority.

 

 

David Porter, Clerk to the Council                                                                       Dated: 19/10/2016

 

 

Dear Sir/Madam,

Wednesday, 27th  July 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Minutes: To receive the unconfirmed minutes of 22nd June 2016 and approve as a true record

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices. Any income received is added at end of payments.

 

 

 

7

 

Verification of bank account and reconciliation statements: Cllr Lewis to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported.

 

 

 

8

 

F&GP Budget 2016/17:  The RFO will report on this committee’s income and expenditure during the year.

 

 

 

9

 

Council Budget 2016/17: The RFO will report on this committee’s income and expenditure and reserves during the year.

 

 

 

10

 

Budget re-allocations: Arising from the 13th July Full Council it was resolved to re-allocate budgets from the Communication committee. Members are to consider the RFO’s report and resolve as appropriate.

 

 

 

11

 

Budget Virements:  The RFO to present any Council committee virements for approval

 

 

 

12

 

Caretaker position: Cllr Godley is to present the current position regarding the caretaker position that was discussed at 20th July Centre committee. Members are to receive a report from the Centre Manager giving the recommended resolutions of the Centre committee and resolve on any matters raised.

 

 

 

 

 

MEETING ENDS

 

 

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to agree where these items are to be discussed and the priority.

 

 

David Porter, Clerk to the Council                                                                      Dated: 20/07/2016

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

 

Wednesday, 22nd June 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices. Any income received is added at end of payments.

 

 

 

6

 

Verification of bank account and reconciliation statements: Cllr Lewis to sign-off all reconciliation statements, transfers and the bank statements. Documents cover April and May 2016.  Members to refer to Clerk’s report if adjustments are to be reported.

 

 

 

7

 

Grant application: The Council has received a grant application from Mrs Mason of Sompting Carers Support. This is a new group to be formed in Sompting. Presently there is no group. The grant will enable the new group to get started, adverts, hiring of Harriet Johnson Centre. The application form will be presented at the meeting. The grant requested is for £200. Please note the Council gives a reduced fee for hiring of the Centre for start-up groups.

Members are requested to resolve on the grant to be given.

 

 

 

8

 

Sompting Festival: Cllr Mear to present the list of suppliers and their charges that exceed £500.00. On receipt, members are to resolve to wavier the requirement for three quotes for these listed items.

 

 

 

9

 

F&GP Budget 2016/17:  The RFO will report on this committee’s income and expenditure during the year.

 

 

 

10

 

National Pay Award: The Council has been informed of the pay award for staff to be back dated to 1st April 2016 and that agreed for 2017. The staff salaries for June will reflect the award.

 

 

David Porter, Clerk to the Council                                                                      Dated: 16/6/2016

 

 

 

 

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 25th May 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Election of Chairman and Vice Chair

 

 

 

2

 

Councillor to be chosen to verify bank balances etc

 

 

 

3

 

Apologies and reasons for absence

 

 

 

4

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

5

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Renewal of Council Insurance: To receive the renewal information for the Council’s insurance from the Clerk and resolve accordingly

 

 

 

8

 

Annual Return 2015/16 to external auditor: The Internal Audit of the Council’s financial dealings of the year 2015/16 has been completed and the Annual Return signed off ready for the External Auditor to view and report upon.  A copy of the document will be issued at the meeting. Members are to resolve approval for the document  to be sent to the external auditor.

The internal auditor’s report will be presented to this committee when received with the view to consider and respond on any issues raised by the auditor.

 

 

 

9

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices. Any income received is added at end of payments.

 

 

 

10

 

Verification of bank account and reconciliation statements: The agreed councillor to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report if adjustments are to be reported.

 

 

 

11

 

F&GP Budget 2016/17:  Members will receive at the meeting a copy of the committee’s budget heads and budgets. The RFO will report on this committee’s income and expenditure during the year.

 

 

David Porter, Clerk to the Council                                                                      Dated: 17/5/2016

 

 

 

 FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 23rd March 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

Repayment of part grant received for Neighbourhood Plan: Members to note that the Council did not spend the total grant received for the continuation of the Neighbourhood Plan (£ 7975.00) and that

 £ 865.81 is to be paid back. Details of expenditure will be given at the meeting.

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.

 

 

 

7

 

Verification of bank account and reconciliation statements: Clerk to report on any differences.  Cllr Wood or Cllr Smith to sign-off all reconciliation statements, transfers and  the bank statements. Members to refer to Clerk’s report if necessary.

 

 

 

8

 

Youth Grant application: Following last meeting Cllr Smith has derived a grant application form specifically for youth of the Parish. Cllr Smith is to present the draft form for member consideration and resolution.

 

 

 

9

 

Detailed receipts and payments 2015/16: Members to receive the Clerk’s report and resolve on any recommendations made in the report.

 

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                                      Dated: 17/03/2016

 

 

 

 FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 24th February 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

AGENDA 1

Apologies and reasons for absence

2

Declarations of interest by councillors on any of the agenda items below

3

Request for DPI Dispensations: Any request for dispensation to be made now and Council decide whether the request is agreed

4

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

5

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.

6

Verification of bank account and reconciliation statements: Clerk to report on any differences. Cllr Wood or Cllr Smith to sign-off all reconciliation statements, transfers and the bank statements. Members to refer to Clerk’s report.

7

Youth Grant application: Following last meeting Cllr Smith has derived a grant application form specifically for youth of the Parish. Cllr Smith is to present the draft form for member consideration and resolution.

8

Financial matters due to Caretaker resignation: Members are tonreceive the draft minutes from the Centre committee meeting on 17th February. These minutes will highlight any financial considerations required to the budget in 2015/16 and the forth coming 2016/17. Any matters arising at the Amenities and Environment committee in March will be dealt with at this committee’s meeting in March or by the earlier Full Council.

9

Asset register: Members are to receive the Clerk’s report on the Council’s asset register and resolve accordingly.

 

 

 

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 27th January 2016, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.

 

 

 

6

 

Verification of bank account and reconciliation statements: Clerk to report on any differences.  Cllr Wood or Cllr Smith to sign-off all reconciliation statements, transfers and  the bank statements. Members to refer to Clerk’s report.

 

 

 

7

 

7A bus service: Full Council delegated the continuation of the bus service to this committee as insufficient information was available from the bus company to make a decision. Cllr Vincent will present this item. Members are required to resolve on whether to continue with the bus service for a further six months noting that a budget has been placed in 2016/17 financial year for the continuation. Any arising non-financial issues concerning the service are to be dealt with by the Amenities and Environment committee.

 

 

 

8

 

Work Place Pension: To receive Clerk’s report and action accordingly.

 

 

 

9

 

Grant applications: The Council has received applications from the following:   Members are to consider the applications and resolve on whether grant is to be made and the amount.

1.     OUTSET YOUTH ACTION: The West Sussex Volunteering Agency for Young People. OUTSET is new to the Council and is based in Pullborough. Information from the organisation will be email shortly. The Clerk has contacted the organisation and is awaiting a response. The contact has been made on whether their volunteers could assist in the running of the IT Suite. The Clerk will update at the meeting.

2.     4 SIGHT (West Sussex Association for the Blind)

The Council has in the past supported 4 Sight and may wish to support again this year. Account information will be issued at the meeting

 

 

 

10

 

Confidential report due to matters concerning employment - Review of caretaker and service:  A review was undertaken on 20th January 2016 on the permanent employment of the caretaker and of the whole service provision. It was agreed that this review was to consider the case for employment of a further caretaker. Members are to receive the Clerk’s report for consideration and resolve on the recommendations.

 

 

 

11

 

Income and expenditure monthly report: The Clerk will present this information at the meeting if not emailed earlier.

 

Note: The expenses policy will now be presented in February

David Porter, Clerk to the Council                                                                      Dated: 20/01/2016

 

 

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 25th November 2015, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.

 

 

 

6

 

Verification of bank account and reconciliation statements: Clerk to report on any differences.  Cllr Wood or Cllr Smith to sign-off all reconciliation statements, transfers and  the bank statements.

 

 

 

7

 

Expenses policy: To receive Clerk’s report and action accordingly

 

 

 

8

 

Work Place Pension: To receive Clerk’s report and action accordingly

 

 

 

9

 

Salc and Nalc subscription 2016/17: To receive information from SALC regarding subscriptions.

 

 

 

10

 

Council’s ear-marked reserves: To receive the Clerk’s report on the reserves held by the Council and note financial level when consider item on the proposed budgets 2016/17 and 17/18.

 

 

 

11

 

Recommendations made by committees for use of reserves: Members are to consider the Clerk’s report on the recommendations made by committees.

 

 

 

12

 

Caretaker/Cleaner workload position: Members are to receive the Clerk’s report on the current position of workload for the post holder and to resolve on the recommendations made to solve the current position.

 

 

 

13

 

F&GP proposed 2016/17 and 17/18 budgets: Members are to consider the latest budget bids for this committee and amend /confirm bids.

 

 

 

14

 

Proposed 2016_17 and 2017_18 budgets and precept: Members are to receive and consider proposed budget figures for the next two years for whole council. Members are to refer to the items previously considered above. Members are to consider the Clerk’s suggested methods of funding the 2016/17 budget and resolve on the recommendation on the budget and precept level to be made to Full Council.

     

 

 

 

 

 

 

David Porter, Clerk to the Council                                                                      Dated: 19/11/2015

 

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 28th October 2015, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

AGENDA 1

Apologies and reasons for absence

2

Declarations of interest by councillors on any of the agenda items below

3

Request for DPI Dispensations: Any request for dispensation to be made now and Council decide whether the request is agreed

4

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

5

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.

6

Verification of bank account and reconciliation statements: Clerk to report on any differences. Cllr Wood or Cllr Smith to sign-off all reconciliation statements against the bank statements.

7

2015_16 budget expenditure and receipts report: To consider the Council’s budget expenditure and receipts report from Clerk.

8

Proposed 2016_17 and 2017_18 budgets with list of new items: Members are to receive and consider proposed budget figures for the next two years. Members are to receive a list of new items suggested by the officers with estimated budgets if known, for consideration.

9

Resolution from Full Council regarding planter clearance: This committee is to note the resolution made at Full Council to accept the quotation by Ed’s Garden Services for the sum of £ 450.00.

10

Change of Direct Debit figure – Eon: The committee is to note that the direct debit sum to be requested for payment by Eon for the supply of electricity to the office has changed from £ 26.00 to £ 42.00 per month. The first request made for payment occurred this month.

11

The Sir Robert Woodard Cricket Academy grant: Members will have received a copy of the letter from the Academy regarding financial assistance for the cricket teams. Members are requested to consider this request and resolve accordingly.

 

 

FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

 

Wednesday, 23rd September 2015, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

Caretaker/Cleaner position: Interviews have been held and Clerk to inform members of result

 

 

 

6

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.

 

 

 

7

 

Verification of bank account and reconciliation statements: Clerk to report on any differences.  Cllr Wood or Cllr Smith to sign-off all reconciliation statements against the bank statements.

 

 

 

8

 

2015_16 budget expenditure and receipts report: To consider the Council’s budget expenditure and receipts report from Clerk.

 

 

 

9

 

Proposed 2016_17 and 2017_18 budgets with list of new items: Members are to receive and consider proposed budget figures for the next two years. Members are to receive a list of new items suggested by the officers with estimated budgets if known, for consideration.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                                      Dated: 16/09/2015

 

 

 

 FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

Wednesday, 22nd July 2015, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices. To sign-off the reconciliation statements against the bank statements

 

 

 

6

 

Budget expenditure and receipts report: To consider the Council’s budget expenditure and receipts report from Clerk.

 

 

 

7

 

Proposed Centre Manager’s budget expenditure delegation: Members are to consider the Clerk’s report and resolve accordingly. Any subsequent change required to the existing Standing Orders and Financial Regulations will be presented to Full Council in September for approval.

 

 

 

8

 

CONFIDENTIAL Item: The press and public are excluded for this item as it discusses terms of service of employees.

Caretaker/Cleaner position: Members are to discuss the proposed new position of Caretaker./Cleaner and resolve on the recommendations within the Clerk’s report. The report and the draft job description will be used to confirm the resolutions made.

 

 

 

9

 

CONFIDENTIAL Item: The press and public are excluded for this item as it discusses terms of service of employees.

Revised staff contracts and job descriptions: There is a need to issue new contracts and revised job descriptions for Council staff. Members are to consider the Clerk’s report and resolve accordingly.

 

 

 

10

 

CONFIDENTIAL Item: The press and public are excluded for this item as it discusses terms of service of employees.

Payment for Clerk’s extra hours. Members are requested to consider the report and resolve accordingly

 

 

 

 

 

 

David Porter, Clerk to the Council                                                                      Dated: 15/07/2015

 

 

 

Wednesday, 24th June 2015, commencing at 7.00 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting.

 

AGENDA

                                                                                                         

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.

 

 

 

6

 

Caretaker/Cleaner position: This item is for information only. Following a request by members, the Clerk has derived a draft job description for the position. This will be presented to the Centre and Amenities and Environment committees as the proposed job activity crosses both committees. Funding for the position is to be achieved through budget virement. Following consideration by the two committees above, this committee will be presented a full report for resolution.

 

 

 

 

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                                      Dated: 18/6/ 2015

 

 

 

Wednesday, 27th May 2015

 

AGENDA

                                                                                                         

1

 

Election of Chairman and Vice Chair

 

 

 

2

 

Apologies and reasons for absence

 

 

 

3

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

4

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  decide whether the request is agreed

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

6

 

Grant application: The Council has received an application from 1st Sompting Scouts for the sum of £ 1,000. The application is presented to members following the action required by Full Council last. The reason being that the scouts did not present bank statements and there were questions raised as to whether the Council was paying for the scouts through the Festival budget as well as a grant. Members are to consider the application and resolve on its findings.

 

 

 

7

 

Renewal of Council Insurance: To receive the renewal information for the Council’s insurance and resolve accordingly

 

 

 

8

 

List of payments for approval: To approve list of payments and note bank balance. The list to be issued at the meeting due to late invoices.