Dear Sir/Madam,                                PARISH COUNCIL MEETING

Wednesday, 13th September 2017, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

 

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

6

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

7

 

Minutes:  To agree the unconfirmed minutes of the 12th July 2017. Any matters arising.

 

 

 

8

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion. On this occasion, members of the public will be invited to leave before item 19 under Standing Order 3(d), items relate to internal matters of the council.

 

 

 

9

 

 

 

 

10

 

11

 

 

12

 

 

13

 

 

14

 

 

15

 

16

 

EPIC Project : To discuss and agree the Council’s contribution to this project e.g. the letting of office space; provision of a hall for events/activities and whether there would be any associated costs; and whether the Council wish to provide any match funding towards the £50k target.

 

Sompting Festival : Verbal update and to discuss and agree any further actions.

 

Health and Wellbeing Board : Verbal update and to discuss and agree any further actions.

 

Sompting Parish Residents Survey 2017: Verbal update and to discuss and agree any further actions.

 

Sompting Best Gardens : Members are advised there have been no nominations received; to discuss and agree way forward

 

Planning Committee: To receive the confirmed minutes of 5th July 2017, 19th July 2017, 2nd August 2017 and 16th August 2017.

 

Amenities and Environment Committee: No meeting in August 2017.

 

Finance Committee: To receive the confirmed minutes of the meeting of 28th June 2017. Any matters arising.

 

 

 

17

 

 

18

 

 

 

 

 

 

 

 

 

 

 

 

 

19.     

 

20.

 

 

 

 

 

Centre Committee: To receive the confirmed minutes of the meeting 24th May 2017. Any matters arising.

 

Report of representatives to other bodies: To receive reports from :

 

Adur County Local Committee Cllr Godley

Sussex Association of Local Councils Cllr Nicklen

Adur District Conservation Area Consultative Group Cllr Mansfield

Sompting Big Local Cllr Mansfield

West Area Capital Funding Board Cllr Mansfield

A27 working group Cllr Nicklen  

 

 

In view of the confidential nature of the next items, the Chairman will propose that they be dealt with in Confidential session under Standing Order 3 (d).

 

 

Position of Clerk and Responsible Finance Officer : Confirmation of appointment.

 

Internal matters of the council : to discuss and agree any action.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Carol Stephenson, Locum Clerk to the Council                                  Dated: 06/09/2017

 

 

 

 

 

 Dear Sir/Madam,                               PARISH COUNCIL MEETING

Wednesday, 12th July 2017, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

6

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

7

 

Minutes:  To agree the unconfirmed minutes of the 14th June 2017. Any matters arising.

 

 

 

8

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

9

 

 

10

 

 

 

11

 

 

12

 

13

 

 

 

Sompting Festival 2017: Cllrs Godley and Mansfield to present the outcome of the festival and inform members of the expenditure and income.

 

Planters at Millfield: This item was to be discussed again at Amenities and Environment committee ( 5/7/2017) but the meeting was cancelled. Members are to discuss the Clerk’s report and inform the Clerk of action required.

 

Planning Committee: To receive the confirmed minutes of  24th May, 7th June, 21st June and 5th July 2017. Any matters arising.

 

Amenities and Environment Committee: No minutes as meeting cancelled

 

Finance Committee: To receive the confirmed minutes of the meeting of 24th May 2017. Any matters arising.

 

 

 

14

 

 

15

 

Centre Committee: To receive the confirmed minutes of the meeting 24th May 2017. Any matters arising.

 

Ratification of Chair of Finance and election of Vice chair:    At Finance meeting     ( 28/6/17) Cllr Bashford was elected as Chair. The Vice-chair is to be elected by those members of Finance.

 

 

 

16

 

 

 

 

Report of representatives to other bodies: To receive reports from

 

Adur County Local Committee Cllr Godley

Sussex Association of Local Councils Cllr Nicklen

Adur District Conservation Area Consultative Group Cllr Mansfield

Sompting Big Local Cllr Mansfield

West Area Capital Funding Board Cllr Mansfield

A27 working group Cllr Nicklen

 

Meeting ends

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 05/07/2017

 

 

 

ANNUAL GENERAL MEETING

 Wednesday, 10th May 2017, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Election of Chairman

 

 

 

2

 

Declaration of Acceptance of Office by Chairman

 

 

 

3

 

Election of Vice-Chairman

 

 

 

5

 

Co-Option of Councillors: The Clerk has received applications of interest for the two vacant positions. The Council is to interview each person and resolve on which one is to be co-opted. Members will receive details of each applicant at the meeting.

 

 

 

6

 

Co-Opted councilors to make declaration: Each person is to make their declaration.

 

 

 

7

 

Welcome to the new councillors by Chairman of the Council

 

 

 

8

 

 

 

 

 

9

 

Parish resident’s questionnaire: Members were issued a copy of the suggested changes to the questionnaire at the previous meeting. The Clerk requests members to discuss those suggestions and agree on the way forward following the presentation by Lydia Schilbach of West Sussex C.C. PLEASE BRING THE PAPERS WITH YOU THAT WERE GIVEN OUT LAST MONTH

 

To resolve on committees, dates and times for the ensuing year and the terms of reference. See Clerk’s report

 

 

 

10

 

11

 

Election of Committee members to serve on the committees

 

Selection of a Councillor to be a staff contact: The Clerk would like to have one councilor to work with members of staff on the areas identified in his report.

 

 

 

12

 

Election of representatives for each of the following bodies for the ensuing year :

Adur County Local Committee

            Sussex Association of Local Councils

            Local Strategic Partnership

Adur District Conservation Area Consultative Group

Sompting Big Local

Police Authority meetings

West Area Capital Funding Board

A27 working group

 

 

 

 

13

 

Minutes.   To confirm the Minutes of the 12th April 2017 meeting. Any matters arising.

 

14

 

 

 

 

 

 

15

 

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

16

 

Report of District or County Councillors: To receive reports

 

 

 

17

 

Planning Committee: No minutes to present

 

 

 

18

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 5th April 2017. Any matters arising relating to minutes

 

 

 

19

 

Finance and General Purposes Committee: The meeting was cancelled.

 

 

 

20

 

Centre Committee: To receive the unconfirmed minutes of 15th March 2017. Any matters arising relating to minutes

 

 

 

21

 

HR committee: No meeting to provide minutes

 

 

 

22

 

Update on Sompting Festival 2017: The Chair, Cllr Mansfield, will update members on progress.

 

 

 

23

 

Grant Aid request from St Mary’s Church: Members will have received information regarding the grant aid to a church and the request for such from the church. Members are to resolve on whether a grant is to be given and if so, how much.

 

 

 

24

 

Annual Return for the year ending 2016/17: Members at the previous meeting received the draft statement of accounts which have been viewed by the Internal Auditor and the Annual governance statement 2016/17. The Clerk presents the final document for approval and resolution for the Chairman to sign.

 

 

 

23

 

 

 

 

 

24

 

 

25

 

Parish member for West Sussex for the South Downs National Park: The Clerk requests nominations from members to be elected for the position. Members will have received further information on this position from SALC prior to the meeting. If any nominations occur, the Council is to agree a member to be placed before SALC for the election.

 

Commemorating the death of Jo Cox: Members are to discuss the way of commemorating.

 

Enhancing Places, Inspiring Communities (EPIC) Project: Members have met with Peter King who presented the project on 19th April. This project was discussed at Amenities and Environment Committee and the committee Chair is to present the discussions so that Full Council can resolve on how the Council may become involved.

 

 

26

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

Health and Wellbeing Project Proposal 2017 – suggested June Full Council

Public Rights of Way – suggested July Amenities and Environment

 

 

 

 

 

 

D Porter, Clerk to the Parish Council                               Dated  3rd May 2017

 

 

 

Dear Sir/Madam,                                PARISH COUNCIL MEETING

Wednesday, 12th April 2017, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

 

4

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

Minutes: To agree the unconfirmed minutes of the meeting 8th March 2017

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

6

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

7

 

8

 

 

 

Reports of District or County Councillors: To receive reports

 

Reports by Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

9

 

Planning Committee: To receive the confirmed minutes of 1st March and 15th March 2017

 

10

 

 

 

Amenities and Environment Committee: To receive the confirmed minutes of 1st February 2017

11

 

Finance and General Purposes Committee: To receive the confirmed minutes of 22nd February 2017

 

 

 

12

 

 

 

 

 

 

 

 

 

 

Centre Committee: To receive the confirmed minutes of 18th January 2017

 

 

 

 

13

 

 

 

 

Sompting Festival 2017: Members are to receive a copy of the report from the Sompting Festival working group chairman. The Clerk requires a list of all activities to occur at the festival with the relevant insurances and risk assessments by end of April 2017.

 

 

 

14

 

 

15

 

 

16

 

 

17

 

 

 

18

 

Corporate Governance Questionnaire 2017: The Chairman of the Council is to present and sign off this document.

 

Presentation of Annual Return figures: Members will view the figures for the Annual Return to be presented to the Internal Auditor on 18th April.

 

Commemorating the death of Jo Cox: At the previous meeting members agreed to commemorate Jo Cox’s death. Members are to decide how they are to do this.

 

Full Council Budget 2017/18: Members are to receive at the meeting the budget and code list for Full Council. All members will receive a full budget and code list once each committee has viewed the allocated list and approved.

 

Peter King presenting the Teville Stream Project to Full Council: He will be presenting the project on 19th April at 7pm at HJC. The Clerk will present his report on this at the meeting.

 

19

 

 

 

 

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Godley

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Mansfield

Sompting Big Local  Cllr Mansfield

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

West Area Capital Funding Board Cllr Mansfield

 

 

 

 

 

 

Meeting ends:

 

 

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 06/04/2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dear Sir/Madam,                                PARISH COUNCIL MEETING

Sompting Parish Council to be held on Wednesday, 8th March 2017, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

 

4

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

Minutes: To agree the unconfirmed minutes of the meeting 8th February 2017

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

6

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

7

 

8

 

 

 

Reports of District or County Councillors: To receive reports

 

Reports by Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

9

 

Planning Committee: To receive the confirmed minutes of 1st February 2017 & 15th February

 

10

 

 

 

Amenities and Environment Committee: The meeting of 1st March was cancelled do no confirmed minutes available.

11

 

Finance and General Purposes Committee: To receive the confirmed minutes of 25th January 2017

 

 

 

12

 

 

 

 

 

 

 

 

 

 

Centre Committee: The committee now meets bi-monthly so no confirmed minutes are available

 

 

 

 

13

 

 

 

 

Sompting Festival 2017: Members are to receive a copy of the report from the Sompting Festival working group chairman. The Clerk requires a list of all activities to occur at the festival with the relevant insurances and risk assessments by 31st March 2017.

 

 

 

14

 

 

15

 

 

 

16

 

 

17

 

 

 

 

18

 

Report by Cllr Godley on West Street: To receive report on the progress of the West Street traffic issues.

 

7A bus service: Cllrs Mear or Bashford to present update regarding the service provision. Members are to resolve any recommendations presented. Members to elect councillor to undertake this work if resolved to continue.

 

Membership of HR Sub-committee: Members to elect one councillor to be on this sub-committee.

 

Resident Questionnaire: Cllr Godley to present her findings from discussions with WSCC regarding the provision of services. The Clerk to report on his discussions with Action In rural Sussex regarding same. Members are to resolve on the approach to be taken and by whom.

 

Corporate Governance Questionnaire 2017: The internal audit is looming! The Chairman of the Council is to present and sign off this document.

Members are to approve the services of the internal auditor Auditing Solutions for the 2016/17 audit.

 

19

 

 

 

 

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Godley

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Mansfield

Sompting Big Local  Cllr Mansfield

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

20

 

Chairman’s Announcement

 

 

 

Meeting ends:

 

 

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 01/03/2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                    PARISH COUNCIL MEETING

Wednesday, 11th January 2017, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

 

4

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

Minutes: To agree the unconfirmed minutes of the meeting 14th December 2016

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

6

 

Policing matters: To consider policing matters and to receive any report from police officers.  Members to receive the latest crime figures.

 

 

 

7

 

8

 

 

 

Reports of District or County Councillors: To receive reports

 

Reports by Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

9

 

Planning Committee: To receive the confirmed minutes of 23rd November 2016 and 21st December.

 

10

 

 

 

Amenities and Environment Committee: The meeting of 4th January 2017 was cancelled. No minutes of previous meeting are to be submitted

11

 

Finance and General Purposes Committee: The meeting of 28th December 2016  was cancelled. However, due to the change in membership of this committee (refer to agenda item 18) the members of the Finance and General Purposes committee present at this meeting are to confirm the minutes of 23rd November 2016 are a true record.

 

 

 

12

 

 

 

 

Centre Committee: The meeting of 28th December 2016  was cancelled. No minutes of previous meeting are to be submitted.

 

 

 

 

 

 

13

 

 

14

 

 

 

Sompting Festival 2017: Members are to receive a copy of the report from the Sompting Festival working group chairman.

 

Christmas Festival 2016: The Chairman of the Working Group is to present the report on the Festival.

15

 

 

16

 

 

 

 

17

 

 

 

18

 

 

 

 

 

 

 

 

 

Report by Cllr Godley on West Street: To receive report on the progress of the West Street traffic issues.

 

7A bus service: Cllr Jones will discuss his findings regarding the service provision. Please refer to the attached copies of emails between Cllr Jones and Compass Travel. The Council is required to resolve on whether the service provision is to be continued with Compass Travel.

 

Neighbourhood Plan: The Council is to submit the Sompting Neighbourhood Plan to the Planning Inspector via the Local Planning Authority Adur District Council. Members are to agree with this procedure.

 

Finance Committee: When the H R sub-committee was resolved on, Members agreed that the membership of the Finance committee would change. Members are now required to resolve on the membership of the committee. The Clerk’s report given in November recommended that each Chairman of existing committees would be the membership with Cllr Thornton being the fifth member as he is a signature for approving payments and cheques and the Chairman of the Council is the chair of Amenities and Enviroment. If Members agree, the membership shall be Cllrs Mear, Bashford, Godley, Jones and Thornton and shall be resolved upon.

 

19

 

 

 

 

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Jones

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

 

 

 

 

 

Meeting ends:

 

 

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 05/01/2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dear Sir/Madam,                                PARISH COUNCIL MEETING

Wednesday, 14th December 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

 

4

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

Co-option of councillor: The Council has received applications from M/s C Montague of 12 Silverdale Drive and M/s B Derham of 11 St Marys Close for the position of Cokeham South councillor of the Parish through co-option. Members are to consider the applications and resolve to approve or not the co-option.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of the meeting 9th November 2016.

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Policing matters: To consider policing matters and to receive any report from police officers.  Members to receive the latest crime figures.

 

 

 

8

 

9

 

Reports of District or County Councillors: To receive reports

 

Reports by Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

10

 

Planning Committee: To receive the confirmed minutes of 26th October and 9th November 2016.

 

 

 

11

 

Amenities and Environment Committee: The meeting of 7th December 2016 has been cancelled so no November confirmed minutes are available.

 

 

 

12

 

Finance and General Purposes Committee: To receive the confirmed minutes of 26th October 2016

 

 

 

13

 

 

 

 

 

Centre Committee: To receive the confirmed minutes of 26th October 2016

 

 

 Wednesday, 9th November 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

 

4

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

Co-option of councillor: The Council has received an application from Mr Martin Davies of 12 Silverdale Drive for the position of councillor of the Parish through co-option. Members are to consider the application and resolve to approve or not the co-option.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of the meeting 12th October 2016.

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Policing matters: To consider policing matters and to receive any report from police officers.  Members to receive the latest crime figures.

 

 

 

8

 

9

 

Reports of District or County Councillors: To receive reports

 

Reports by Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

10

 

Planning Committee: To receive the confirmed minutes of 28th September and 12th October 2016.

 

 

 

11

 

Amenities and Environment Committee: To receive the confirmed minutes of 5th October 2016

 

 

 

12

 

Finance and General Purposes Committee: To receive the confirmed minutes of 28th September 2016

 

 

 

13

 

 

 

 

 

Centre Committee: To receive the confirmed minutes of 28th September 2016

 

 

 

14

 

Sompting Festival 2017: Members are to receive a copy of the report from the Sompting Festival working group chairman. The Chairman will discuss the budget figure for 2017/18 and 18/19 by giving current estimated expenditure for 2017/18.

 

 

 

15

 

 

16

 

17

 

 

18

 

 

Report by Cllr Godley on West Street: To receive report on the progress of the West Street traffic issues.

 

7A bus service: Cllr Jones will discuss his findings regarding the service provision.

 

HR Sub-committee: To receive the Clerk’s report on the Terms of Reference and membership. Members are to consider the report and resolve accordingly

 

Substitute members: To receive the Clerk’s report on the conditions for substitution. Members are to consider the report and resolve accordingly

 

 

 

19

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Clark

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

 

 

 

 

 

 

 

 

Meeting ends:

 

 

 

a.

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 02/11/2016

 

 

 

Wednesday, 12th October 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

 

 

4

 

Minutes:  To agree the unconfirmed minutes of the meeting 14th September 2016.

 

 

 

5

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

6

 

Policing matters: To consider policing matters and to receive any report from police officers.  The statistics from the Police Crime page will be presented for members at the meeting.

 

 

 

7

 

 

8

 

Report of District or County Councillors: To receive reports on matters relating to Sompting.

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

1.    West Street traffic issue meeting

2.    Tree and bulb planting

3.    Mr L Clay’s employment as Caretaker and Groundsman

4.    Reminder of meeting to discuss resident questionnaire and Council’s Business Plan – 19th October 7pm

5.    Best Gardens and community award

 

 

 

9

 

Planning Committee: To receive the confirmed minutes of 31st August 2016 to be issued at the meeting.

 

10

 

Amenities and Environment Committee: To receive the confirmed minutes of 7th September 2016 to be issued at the meeting.

 

 

 

11

 

Finance and General Purposes Committee: To receive the confirmed minutes of 27th July 2016 to be issued at the meeting.

 

 

 

 

12

 

Centre Committee: To receive the confirmed minutes of 20th July 2016 to be issued at the meeting.

 

 

 

13

 

Sompting Festival 2017: Members are to receive the report from the Sompting Festival working group chairman.

 

14

 

Receiving minutes of committees: Cllr Bashford has proposed to the Clerk that unconfirmed minutes of each committee be presented at Full Council and approved by members of that committee as accurate. Also that members should be allowed to raise questions on any matter arising from the minutes.

This method was carried out at Full Council in the past but was changed recently.

The Clerk requests the views of members on this proposal. If resolved as acceptable then this method will commence in November 2016.

 

 

 

15

 

 

 

 

 

 

16

 

 

 

 

 

 

 

17

 

 

 

18

 

 

 

 

19

 

 

 

20

 

 

 

 

Substitute members: Currently the Council does not use substitute members for attendance. This position has not given non-attending councillors the opportunity to have their views known to the committee and their vote registered. The Clerk requests the views of members on the introduction of substitute members. If agreed to allow this to occur, then the Clerk will draw up conditions of substitution for resolution and insertion in the Standing Orders for Council in November 2016.

 

HR Sub-committee: Currently the Council manages its HR issues through Finance and General Purposes. It has been proposed to the Clerk that there should be a sub-committee formed to manage HR issues. The Clerk requests the views of members on the forming of this sub-committee and if agreed to allow this to occur, the Clerk will draw up Terms of Reference for resolution and insertion in the Standing Orders for Council in November 2016. Members will then be able to form the membership.

 

Resignation of Cllr Clark: The Clerk has received the resignation as a Sompting Parish Councillor from Cllr Clark as from 12th October 2016. A Notice will be displayed stating the vacancy in the usual manner.

 

Member for Amenities and Environment Committee: Due to the resignation of J Perry, Council needs to elect a member to be on the Amenities and Environment Committee.

 

 

External Audit report: The Clerk informed verbally at the last meeting that the Council has received the report. Full Council is required to consider the report which will be given at the meeting.

 

7A bus service: Cllr Jones will update by report on his progress on the review of the current bus service for member’s resolution on route, approval of choice of service vehicle and costs for 2017/18 and 18/19.

 

21

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Clark

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

 

 

 

 

 

 

 

 

Meeting ends:

 

 

 

a.

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 06/10/2016

 

 

PARISH COUNCIL MEETING

Wednesday, 14th September  2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

A

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

 

4

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council to decide whether the request is agreed.

 

Co-option of councillor: The Council has received an application from Mr Fred Lewis of 2 Ambleside Road for the position of councillor of the Parish through co-option. Members are to consider the application and resolve to approve or not the co-option.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of the meeting 13th July 2016.

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Policing matters: To consider policing matters and to receive any report from police officers. 

 

 

 

8

 

Report of District or County Councillors: To receive reports

 

 

 

9

 

Planning Committee: To receive the confirmed minutes of 6th July, 20th July, 17th August 2016. 3rd August meeting cancelled.

 

 

 

10

 

Amenities and Environment Committee: To receive the confirmed minutes of 6th July 2016

 

 

 

11

 

Finance and General Purposes Committee: To receive the confirmed minutes of 22nd June 2016

 

 

 

12

 

Centre Committee: To receive the confirmed minutes of 22nd June 2016

 

 

 

13

 

Sompting Festival 2017: Members are to receive a copy of the report from the Sompting Festival working group chairman, previously given to Amenities and Environment committee. The Chairman will discuss the budget figure for 2017/18 and 18/19

 

 

 

 

14

 

 

 

15

 

 

 

 

16

 

 

7A bus service: Cllr Jones will discuss his findings regarding the service provision. Members will resolve on their decision as to the way forward and any budget provision to be made through the Amenities and Environment committee in October 2016

 

Council budget bid: Members to receive the budget listing relating to Council and resolve on the future budget bids. This will be the only time this item will appear on the agenda due to the size of the allocated budgets.

 

Report on meeting between Big Local and Parish Council: The Chairman of the Council is to report on his meeting with the Big Local.

 

 

 

 

17

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

1.     Council to meet on 21st September at HJCentre at 7pm to derive a resident’s questionnaire(s) using those survey results obtained via the Neighbourhood Plan and Big Local.

 

 

 

 

18

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Clark

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

 

 

 

 

 

 

 

 

Meeting ends:

 

 

 

a.

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                   Dated: 07/09/2016

 

 

 

Dear Sir/Madam,                              PARISH COUNCIL MEETING

Wednesday, 13th July 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Minutes:  To agree the unconfirmed minutes of the meeting 8th June 2016.

 

 

 

5

 

Consideration to planning application  AWDM/1883/15 Sir Robert Woodard Academy 44 Upper Boundstone Lane Sompting West Sussex

 

 

 

Construction of floodlit artificial Multi-Games pitch with sprint track and long jump pit and associated landscaping. 

Amended Plans received removing proposed circular car park and increasing height of floodlights to 15m in order to reduce light spillage and to avoid glare onto A27; plus submission of revised transport statement and lighting impact assessment.

 

Members are to resolve on the response to Adur District Council on planning matters.

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Policing matters: To consider policing matters and to receive any report from police officers.  The Clerk will distribute a copy of Sussex Police press release on the “New PCSO role introduced to proactively problem solve and tackle local issues”. Members are to resolve on any response required.

 

 

 

8

 

Report of District or County Councillors: To receive reports

 

 

 

9

 

Planning Committee: To receive the unconfirmed minutes of 22nd June and Planning committee members to approve

 

 

 

10

 

7A bus Service: Members are to receive Cllr Jones’s report to Amenities and Environment committee for consideration. Members are to resolve on any action arising from the report that requires full council approval

 

 

 

 

 

 

11

 

Sompting Festival 2017: Members are to resolve on the date for next year’s Festival and discuss and agree actions / procedures required arising from this year’s Festival.

 

 

 

12

 

Amenities and Environment committee Chairman is to present any urgent matters that require Full Council’s approval arising from the committee’s meeting on 6th July 2016.

 

 

 

13

 

Sompting Parish Council’s Business Plan 2016-2021 (5 year): Members are to receive the Clerk’s report on forming the council’s business plan and resolve on the report’s recommendations.

 

 

 

14

 

Communication committee: At the AGM, this committee’s Terms of Reference had not been presented by the Clerk for members’ consideration and adoption. Members are now to receive the Clerk’s report on this item which will have a bearing on how the Council communicates with the Parish residents.

 

 

 

15

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

1.    Attendance at the councillor training programme at Lancing Parish Hall

2.    Tackling Anti-Social behaviour relating to dogs-updating enforcement rules

 

 

 

16

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Clark

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

 

 

Meeting ends:

 

 

 

 

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 06/07/2016

 

 

 

 

 

 

PARISH COUNCIL MEETING

Wednesday, 8th June 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Co-Option of Councillors: The Clerk has received applications of interest for the vacant positions. The Council is to interview each person and resolve on whether the applicant is co-opted.

 

 

 

5

 

Co-Opted councilors to make declaration: Each person is to make their declaration and then sit as a councillor.

 

 

 

6

 

Welcome to the new councillors by Chairman of the Council

 

 

 

7

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

8

 

Report of District or County Councillors: To receive reports

 

 

 

9

 

Minutes:  To agree the unconfirmed minutes of the AGM 11th May 2016. Any matters arising.

 

 

 

10

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

11

 

Election of Committee members to serve on the committees: members are to receive the Clerk’s report and resolve on his recommendations. This report will be presented at the meeting.

 

 

 

12

 

Planning Committee: To receive the unconfirmed minutes of 25th May and 1st June 2016 and approve. 8th June meeting minutes will be presented at this meeting verbally. Any matters arising.

 

 

 

13

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 1st June 2016 and approve. Any matters arising.

 

 

 

 

 

 

14

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of the meeting of 25th May 2016. Any matters arising.

 

 

 

15

 

Centre Committee: Meetings of 25th May and 8th June cancelled

 

 

 

16

 

Communications Committee: This committee has not sat.

 

 

 

17

 

Internal Audit Report: The Council has received the Internal Audit report from Auditing Solutions Ltd. This is attached. As there are no issues raised by the auditor, members are to accept the report. This report will be placed on the Council’s web site.

 

 

 

18

 

7A bus Service: This was to be discussed at Amenities and Environment committee but due to Cllr Jones’s absence this was deferred to this meeting. Cllr Jones to inform members of progress on finding other transport provision. Subject to this update, members are required to resolve on continuing the service after September 2016 for the a further six months.

 

 

 

19

 

Sompting Festival 2016: This matter was considered at Amenities and Environment Committee (refer to minutes). Members are to confirm their attendance and to the allocated tasks at the Festival and derive the attendance rota.

 

 

 

20

 

Sompting Planters: It appears that the Council has taken back the planters between Busticle Lane and Millfield from Sompting Big Local. Work on and planting is required to all planters as soon as possible but certainly before the Festival. Cllr Mansfield at the Amenities and Environment committee proposed that a working party be formed of councillors to undertake the work. Members are to agree on attendance and dates.

 

 

 

21

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

1.    All members are to attend the training programme at Lancing Parish Hall

 

 

 

22

 

Report of representatives to other bodies: To receive reports from

Adur County Local Committee   Cllr Clark

Sussex Association of Local Councils Cllr Nicklen

Local Strategic Partnership  Cllr Thornton

Adur District Conservation Area Consultative Group Cllr Jones

Sompting Big Local  Cllr Jones

Neighbourhood Plan Deliverance Group  Cllrs Mansfield and Jones

Police Authority meetings  Cllr Bashford

A27 working group  Cllr Nicklen

 

 

 

23

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 02/06/2016

 

 

 

 

 

 Dear Sir/Madam,                            

ANNUAL ASSEMBLY OF THE PARISH OF SOMPTING

 

The Chairman invites you to attend the Annual Assembly of the Parish of Sompting to be held at

Harriet Johnson Centre, Loose Lane, Sompting, on Wednesday 11th May 2016 at 6:30 pm.  

The Annual General Meeting of the Parish Council will follow after the Annual Assembly.

 

AGENDA

 

 

 

1.    Apologies - To receive any apologies

 

 

2.    6:30 – 6:45  Report of the Chairman of the Parish Council.

 

3.    6:50 – 7:05  Report by Sompting Big Local

 

4.         7:10 – 7:25  Report by M Tristram of Sompting Estates

 

 

 

ANNUAL GENERAL MEETING

Sompting Parish Council to be held on Wednesday, 11th May 2016,

commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Election of Chairman

 

 

 

2

 

Declaration of Acceptance of Office by Chairman

 

 

 

3

 

Election of Vice-Chairman

 

 

 

4

 

Elected Councillors to make declarations

 

 

 

5

 

Co-Option of Councillors: The Clerk has received applications of interest for the vacant positions. The Council is to interview each person and resolve on whether the applicant is co-opted.

 

 

 

6

 

Co-Opted councilors to make declaration: Each person is to make their declaration.

 

 

 

7

 

Welcome to the new councillors by Chairman of the Council

 

 

 

8

 

To resolve on committees, dates and times for the ensuing year and the terms of reference. See Clerk’s report

 

 

 

9

 

Election of Committee members to serve on the committees

 

 

 

10

 

Election of representatives for each of the following bodies for the ensuing year :

Adur County Local Committee

            Sussex Association of Local Councils

            Local Strategic Partnership

Adur District Conservation Area Consultative Group

Sompting Big Local

Neighbourhood Plan Deliverance Group

Police Authority meetings

 

 

 

11

 

Minutes.   To confirm the Minutes of the 13th April 2016 meeting. Any matters arising.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

13

 

Report of District or County Councillors: To receive reports

 

 

 

14

 

Planning Committee: To receive the unconfirmed minutes of 27th April 2016 and approve. Any matters arising. 11th May 2016 meeting cancelled.

 

 

 

15

 

Amenities and Environment Committee: 4th May 2016 meeting was cancelled

 

 

 

16

 

Finance and General Purposes Committee: 27th April 2016 meeting was cancelled. All matters raised at Full Council (13th April)

 

 

 

17

 

Centre Committee: 27th April 2016 meeting was cancelled

 

 

 

18

 

Communications committee: No meeting

 

 

 

19

 

Power of Competence: The Clerk is to inform members on the position for the Council to have the Power. The Council is required to agree in June that the 7A bus service provision will continue. Members are to be informed on what power the council may be able to use for the service to continue.

 

 

 

20

 

Update on Sompting Festival 2016: Cllr Mear will update members on progress.

 

 

 

21

 

Council’s response to amendments to the Adur District Council Local Plan submission 2016: The Clerk will inform the Council on the response to be made.

 

 

 

22

 

Use of Centre Car Park for trailer/car training: The Council has received a request to use (and pay for) the car park to train drivers using trailers. Copy of email request is with the agenda documents. Council is to resolve on this request and instruct the Centre Manager to discuss terms with applicant.

 

 

 

23

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

24

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

D Porter, Clerk to the Parish Council                               Dated  3rd May 2016

 

 

 

 

 

 Dear Sir/Madam,                             PARISH COUNCIL MEETING

Wednesday, 13th April 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

6

 

Minutes:  To agree the unconfirmed minutes of 9th March 2016. Any matters arising

 

 

 

7

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

8

 

Planning Committee: To receive the unconfirmed minutes of 13th April 2016 and approve. These minutes will be presented at the meeting.  Any matters arising.

 

 

 

9

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 6th April 2016 and approve. Any matters arising.

 

 

 

10

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of the meeting of 23rd March 2016. Any matters arising.

 

 

 

11

 

Centre Committee: To receive the unconfirmed minutes of the meeting of 16th March 2016. Any matters arising

 

 

 

12

 

Communications Committee: To receive the unconfirmed minutes of 6th April 2016 and approve. Any matters arising.

 

 

 

13

 

Sompting Festival 2016: The Council is to confirm its position on the future of the Sompting Festival 2016. This is an item deferred from last Full Council.

 

 

 

 

 

 

 

 

 

14

 

End of Year Accounts and verification of reconciliation and statements: If the council receives the March bank account sheets in time for the account package to finalise the end of year figures etc, the Clerk will present them for approval. If not then the Chairman of the Council will convene an extraordinary meeting on 27th April 2016 with F&GP being cancelled.

 

 

 

15

 

Council’s Standing Orders and Financial Regulations: Council is to receive the documents for approval. The Financial Regulations have been amended to incorporate the changes as approved during the year. The Standing Orders are as approved in 2014.

 

 

 

16

 

Financial risk assessment: The Clerk will present the Council’s financial risk assessment for approval.

 

 

 

17

 

Internal Auditor: The Clerk recommends for approval that the Council continues with the services of Auditing Solutions Ltd for the provision of the Council’s internal audit in May 2016.

 

 

 

18

 

Corporate Governance Questionnaire: The internal auditor has issued the questionnaire for completion by the Chairman of the Council. Full Council is to consider and confirm acceptance of the Chairman’s responses.

 

 

 

19

 

Council policies: The Clerk has reviewed the existing Council policies and presents the latest set for approval. Members will have received copies of these to consider prior to the meeting and inform the Clerk of their considerations. These will be reported to the meeting as each of the policies is discussed. The remaining policies will be presented at further meetings.

 

 

 

20

 

Use of Centre car park for mini-bus storage by Age UK: The Council has been asked if the mini-bus can be stored in the car park. The Clerk will have further information regarding this request for member’s consideration and decision.

 

 

 

21

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

22

 

Report of representatives to other bodies: To receive reports from

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllrs Smith and Wood on Sompting Big Local

Cllr Servante on A27 Action Group

 

 

 

23

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

1.    The approval of end of year accounts – extraordinary meeting 27th April 2016

2.    The amendments made to the draft Adur Local Plan – extraordinary meeting 27th April 2016

3.    The remaining Council policies. Throughout the year when required

4.    The Internal Audit report – F&GP May/June

5.    The External Audit approval to send – Full Council May

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 06/04/2016

 

PARISH COUNCIL MEETING

Wednesday, 9th March 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

6

 

Minutes:  To agree the unconfirmed minutes of 10th February 2016. Any matters arising

 

 

 

7

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

8

 

Planning Committee: To receive the unconfirmed minutes of 17th February 2016 and approve. Any matters arising. Meeting 2nd March cancelled.

 

 

 

9

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 2nd March 2016 and approve. Any matters arising.

 

 

 

10

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of the meeting of 24th February 2016. Any matters arising.

 

 

 

11

 

Centre Committee: To receive the unconfirmed minutes of the meeting of 17th February 2016. Any matters arising

 

 

 

12

 

Events Working Group: To receive at the meeting any update on progress in arranging Council events, consider and resolve on any resulting recommendations made affecting the Parish Council. (Sompting Festival 2016 is considered under item 15)

 

 

 

13

 

Communications Committee: No meeting held

 

 

 

 

 

 

14

 

Neighbourhood Plan update: The Chairman of the Steering Group to update members of the progress on the Neighbourhood Plan.

 

 

 

15

 

Sompting Festival 2016: Cllrs Wood and Servante are to discuss the current position of the Festival arrangements and members will resolve on any matters arising.

 

 

 

16

 

Meeting between Sompting Big Local and Parish council: The Chairman of the Council is to inform members of the content of and any agreement made at, this meeting.

 

 

 

17

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

18

 

Report of representatives to other bodies: To receive reports from

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllrs Smith and Wood on Sompting Big Local

Cllr Servante on A27 Action Group

 

 

 

19

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

1.    Annual Return Full Council.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 2/03/2016

 

 

 

 

 

Wednesday, 10th February 2016, commencing at 7:30 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

6

 

Minutes:  To agree the unconfirmed minutes of 13th January 2016. Any matters arising

 

 

 

7

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

8

 

Planning Committee: To receive the unconfirmed minutes of  20th January and 3rd February 2016 and approve. Any matters arising.

 

 

 

9

 

Amenities and Environment Committee: The meeting of 3rd February 2016 was cancelled. The Chair will discuss any items arising not on this agenda.

 

 

 

10

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of the meeting of 27th January 2016. Any matters arising.

 

 

 

11

 

Centre Committee: To receive the unconfirmed minutes of the meeting of 20th January 2016. Any matters arising

 

 

 

12

 

Events Working Group: To receive at the meeting the unconfirmed minutes and consider and approve any recommendations made affecting the Parish Council. Also refer to item 15 on this agenda.

 

 

 

13

 

Communications Committee: No meeting held

 

 

 

14

 

Neighbourhood Plan update: The Chairman of the Steering Group to update members of the progress on the Neighbourhood Plan and the Consultation Statement. Members are to approve the presented documents so that they can be sent to Adur District Council, or to agree a date when this can occur.

 

 

 

15

 

Sompting Festival 2016: Cllrs Wood and Servante are to discuss the current position of the Festival arrangements and members will resolve on any matters arising.

 

 

 

16

 

Caretaker situation and the future: The Clerk will update members on the current position regarding the caretaker and present his decision on how to go forward.  

 

 

 

17

 

Draft proposals for committee changes: The Clerk will present his draft changes for member’s consideration and resolution if found acceptable.

 

 

 

18

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

19

 

Report of representatives to other bodies: To receive reports from

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllrs Smith and Wood on Sompting Big Local

 

 

 

20

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 08/02/2016

 

 

 

Dear Sir/Madam,                              PARISH COUNCIL MEETING

 

 Wednesday, 13th January 2016, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters:

1.To consider policing matters and to receive any report from police officers.

2. Sussex Police Authority has developed a new model for local policing which will help the Force prioritise resources and target improvements in service for the public, whilst making efficiency savings. It also aligns the operating model with the Chief Officer vision for the Force in 2020. The letter informing the Council of this was forwarded to members. The Clerk requests any comments from members to be forwarded to Robin Smith Assistant Chief Constable.

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

6

 

Minutes:  To agree the unconfirmed minutes of 9th December 2015. Any matters arising

 

 

 

7

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

8

 

Planning Committee: To receive the unconfirmed minutes of  6th January 2016 and approve. Any matters arising.

 

 

 

9

 

Amenities and Environment Committee: The meeting of 6th January 2016 was cancelled. The Chair will discuss any items arising not on this agenda.

 

 

 

10

 

Finance and General Purposes Committee: The meeting of 23rd December 2015 was cancelled.

 

 

 

11

 

Centre Committee: The meeting of 23rd December 2015 was cancelled.

 

 

 

12

 

Events Working Group: To receive at the meeting the unconfirmed minutes and consider and approve any recommendations made affecting the Parish Council.

 

 

 

13

 

Communications Committee: To receive the unconfirmed minutes of 16th December 2015 and approve. Any matters arising.

 

 

 

14

 

Council’s current media policy: Cllr Smith is to discuss with members the current media policy and review where necessary. Members to resolve on any amendments to the policy.

 

 

 

15

 

7A Bus Service: The Clerk has been informed that the Council is required to confirm the continuation of the bus service for the next six months following the expiry of the existing agreement at the end of March 2016. Members will be updated on the current usage and whether any other organisation is to contribute to the funding by Cllr Vincent at the meeting.

Members are to resolve on this matter.

 

 

 

16

 

Draft recommendations on the new electoral arrangements for West Sussex County Council consultation: The Clerk has received a consultation link from the Local Government Boundary Commission on these recommendations and requests members to read the full report, view detailed maps and attend the Full Council with any responses. Link is www.consultation.lgbce.org.uk

 

 

 

17

 

Wildlife and Countryside Act 1981 – Application for Definitive Map Modification Order: The Clerk has received notification from West Sussex County Council of a Definitive Map Modification Order application No DMMO 3/14 Sompting. The Order is to form a bridleway link between Restricted Byway 2059 and the used route of Bridleway 3189. Members have been forwarded the email already and due to the quality of the received map, the Clerk will present a clearer map at the meeting. WSCC has requested for any evidenced comments on this application from the Parish Council.

 

 

 

18

 

Neighbourhood Plan update: The Chairman of the Steering Group is to update members.

 

 

 

19

 

3SC Devolution Bid to Government:  The progress report from Cllr Louise Goldsmith, Leader of West Sussex County Council setting out the timescale and objectives of the Bid has been sent to all members prior to this meeting. SSALC in association with the 3 County Councils, the 23 Boroughs and District Councils and the South Downs National Park, is to hold a briefing and networking event at The Hawth Theatre in Crawley on Friday 11th March from 10.00am – 4.00pm. All District and Borough Leaders and Chief Executives have been invited and an opportunity will exist for local councils to meet with their respective Leader and Chief Executive to discuss what devolution or double devolution could look like in their locality.

SSALC etc wish to ensure that as many local councils as possible from the three counties send two representatives for this one off opportunity to be part of the process and influence transformation. Further information will be sent out in due course but it would be helpful to receive an informal indication from all member councils as whether or not they are likely to be represented.

Members are to indicate their interest.

 

 

 

20

 

Formal monthly meeting between Chair and Vice Chair and Clerk: Following a meeting held between committee Chairmen and Vice Chair of the Council and the Clerk to discuss the relationship between members and council staff and how to strengthen that relationship, it was decided to have monthly meetings with the Chair, Vice Chair and Clerk. The first is to be on 27th January 2016 following Finance and General Purposes committee. If members wish to have relevant items / issues discussed at this meeting please contact either Barry or Sharon.

 

 

 

21

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

22

 

Report of representatives to other bodies: To receive reports

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Council

Cllrs Smith, Vincent and Jones on Sompting Big Local

Cllr Servante on PCSO meeting

 

 

 

23

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

David Porter, Clerk to the Council                                                   Dated: 06/01/2016

 

 

 

 

 

 

 

Wednesday, 9th December 2015, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 11th November 2015. Any matters arising

 

 

 

6

 

Report of District or County Councillors: To receive reports

 

 

 

7

 

Budget and precept for 2016/17: Members are to receive the Clerk’s report following the recommendation resolution made on the Council’s budget and precept for 2016/17 at Finance and General Purposes committee. Members to bring the papers previously sent.

 

 

 

8

 

Policing matters:

1.To consider policing matters and to receive any report from police officers.

2. How much would you pay for policing in Sussex? Report by Clerk on the consultation from the Sussex Police & Crime Commissioner.

 

 

 

9

 

Change of member on Centre, Finance and General Purposes and Communications committees: The Clerk has received notification from Cllr Gina Scotting that she wishes to be removed from membership of these committees due to personal reasons. She intends to continue with her councillor position and attend Full Council meetings. The Clerk requires another member to take up her membership of the above committees.

 

 

 

10

 

Additional grass cutting: To receive the Clerk’s report on West Sussex County Council’s response on the Parish Council paying for extra cuts. Members are to consider the report and instruct the Clerk accordingly.

11

 

External Audit Report: Members to receive the external auditor’s report.

 

 

 

12

 

External Auditor: Members are to receive the Clerk’s report on the need to choose an external auditor now the Audit Commission is disbanded.

 

 

 

13

 

Planning Committee: To receive the unconfirmed minutes of  11th November 2015 and approve. Any matters arising. Note the meeting of 25th November 2015 was cancelled.

 

 

 

14

 

Amenities and Environment Committee: To receive later the unconfirmed minutes of 2nd December 2015 and approve. Any matters arising.

 

 

 

15

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 25th November 2015 and approve. Any matters arising

 

 

 

16

 

Centre Committee: To receive the unconfirmed minutes of 25th November 2015 and approve. Any matters arising. These will be issued at the meeting

 

 

 

17

 

Events Working Group: To receive the unconfirmed minutes and consider and approve any recommendations made affecting the Parish Council. These will be issued at the meeting.

 

 

 

18

 

Communications Committee: To receive the unconfirmed minutes of 11th November 2015 and approve. Any matters arising.

 

 

 

19

 

Neighbourhood Plan update: The Chairman of the Steering Group is to update members. Full Council is to resolve agreement on any presented documents arising from the steering group.

 

 

 

20

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary. 1. IT suite

 

 

 

21

 

Report of representatives to other bodies: To receive reports

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Council (refer to minutes)

Cllrs Smith, Wood on Sompting Big Local

Cllr Servante on PCSO meeting

 

 

 

22

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

1.    Change of committees. Review to be undertaken by Clerk, Chair and Vice Chair of the Council. January 2015 Full Council Jan/Feb 16

2.    Review of caretaker employment and of whole service F&GP Jan 16

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 02/12/2015

 

 

Dear Sir/Madam,                              PARISH COUNCIL MEETING

Wednesday, 11th November 2015, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

6

 

Minutes:  To agree the unconfirmed minutes of 14th October 2015. Any matters arising

 

 

 

7

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

8

 

Planning Committee: To receive the unconfirmed minutes of  14th and 28th October 2015 and approve. Any matters arising.

 

 

 

9

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 4th November 2015 and approve. Any matters arising.

 

 

 

10

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 28th October 2015 and approve. Any matters arising

 

 

 

11

 

Centre Committee: To receive the unconfirmed minutes of 28th October 2015 and approve. Any matters arising. These will be issued at the meeting

 

 

 

12

 

Events Working Group: To receive the unconfirmed minutes and consider and approve any recommendations made affecting the Parish Council. These will be issued at the meeting

13

 

Communications Committee: The Chairis to inform members of significant issues arising from the meeting held before Full Council. Unconfirmed minutes will be presented at next Full Council.

 

 

 

14

 

7A Bus Service: The Clerk confirms that the payment of £ 500.00 from Sompting Big Local has been received.

 

 

 

15

 

Neighbourhood Plan update: The Chairman of the Steering Group is to update members.

 

 

 

16

 

Budget for 2016/17 and 2017/18: Members are to resolve that the budgets agreed and shown on the budget sheet are complete. THIS IS THE LAST TIME TO CONSIDER THESE BUDGETS. THE FIGURES WILL BE PRESENTED TO FINANCE AND GENERAL PURPOSES COMMITTEE IN NOVEMBER and form the discussion on the Council’s budget and hence precept.

 

 

 

17

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

18

 

Report of representatives to other bodies: To receive reports

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Council

Cllrs Smith, Vincent and Jones on Sompting Big Local

Cllr Servante on PCSO meeting

 

 

 

19

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 04/11/2015

 

 

 

 

PARISH COUNCIL MEETING

Dear Sir/Madam,                              PARISH COUNCIL MEETING

Wednesday, 14th October 2015, commencing at 7:30 p.m.

at Harriet Johnson Centre, Loose Lane, Sompting. 

 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

 

 

5

 

Report of District or County Councillors: To receive reports

 

 

 

 

 

6

 

Minutes:  To agree the unconfirmed minutes of 9th September 2015. Any matters arising

 

 

 

 

 

7

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

 

 

8

 

Planning Committee: To receive the unconfirmed minutes of  30th September and 14th October 2015 and approve. The meeting of 16th September was cancelled. Any matters arising.

 

 

 

 

 

9

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 7th October 2015 and approve. Any matters arising.

 

 

 

 

 

10

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 23rd September 2015 and approve. Any matters arising

 

 

 

 

 

11

 

Centre Committee: To receive the unconfirmed minutes of 16th September 2015 and approve. Any matters arising.

 

 

 

 

 

 

 

 

 

 

 

 

 

12

 

Events Working Group: To receive the unconfirmed minutes of 2nd September 2015 and consider and approve any recommendations made affecting the Parish Council.

 

 

 

 

 

13

 

Current year expenditure and proposed 2016_17 and 2017_18 budgets: Members are to receive and consider current spend and proposed budget figures for the next two years.

 

 

 

 

 

14

 

Budget recommendations from Centre and Finance and General Purposes committees and alteration of current Terms of Reference for the Communications Committee: Following the first consideration of future budgets, the committees made recommendations for transference of budget. Members are to receive Clerk’s report and resolve accordingly.

 

 

 

 

 

15

 

IT Suite: Members to receive an update report from Clerk.

 

 

 

 

 

16

 

Avon Close parking: Either Cllr Smith or Jones to inform members of the meeting they attended regarding the parking problem at Avon Close.

 

 

 

 

 

17

 

South Downs National Park Draft Local Plan: preferred options: Cllr Smith to inform members of any matters obtained at the “drop-in” session he and the Clerk attended at Arundel Town Hall.

 

 

 

 

 

18

 

Doug Sherriff and Best Gardens Awards: Members are to choose the winners for these awards.

 

 

 

 

 

 

19

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

 

 

20

 

Report of representatives to other bodies: To receive reports

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Council

Cllrs Smith, Vincent and Jones on Sompting Big Local

Cllr Servante on PCSO meeting

 

 

 

 

 

21

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 07/10/2015

 

 

Wednesday, 9th September 2015, commencing at

 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

All present are to stand for one minute to show their respects for

those affected by the events at Shoreham Air Show on 22nd August 2015.

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 8th July 2015. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of  22nd July, 5th August, 19th August and 2nd September 2015 and approve. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 2nd September 2015 and approve. Any matters arising. (please refer to item re Caretaker budget and committee position on this agenda)

 

 

 

9

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 22nd July 2015 and approve. Any matters arising

 

 

 

10

 

Centre Committee: To receive the unconfirmed minutes of 22nd July 2015 and approve. Any matters arising. These will be issued at the meeting

 

 

 

 

 

 

11

 

Events Working Group: To receive the unconfirmed minutes of 2nd September 2015 and consider and approve any recommendations made affecting the Parish Council. These will be issued later or at the meeting

 

 

 

12

 

Caretaker budget and committee position: The Amenities and Environment committee considered the Clerk’s report on budgets (see minutes). During the consideration of the report, the committee discussed the committee’s terms of reference, the budget bids for 2016/17 which will be affected by Caretaker post. The committee also discussed to which committee the post should be allocated. Following the discussion, it was recommended that the post should be allocated to Amenities and Environment committee and that Full Council should consider this recommendation and thus the budget management.

Council is therefore required to consider the recommendation and resolve accordingly.

 

 

 

13

 

Internal Audit Report: The Council has received the Internal Audit Report for the year ending 31st March 2015. This has been sent separately to members. Members are to receive the Clerk’s report on the recommendations made in the report.

 

 

 

14

 

Amendments to existing Council Financial Regulations and other recommendations on existing clauses to be resolved: Council is to receive the Clerk’s report and resolve on the recommendations.

 

 

 

15

 

7A Bus Service: The Clerk confirms that the extension of the Agreement with Stagecoach for the service provision has been signed. The Parish Council awaits the payment of £ 500.00 from Sompting Big Local.

 

 

 

16

 

Neighbourhood Plan update: The Chairman of the Steering Group is to update members.

 

 

 

17

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

18

 

Report of District or County Councillors: To receive reports

 

 

 

19

 

Report of representatives to other bodies: To receive reports

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Council

Cllrs Smith, Vincent and Jones on Sompting Big Local

Cllr Servante on PCSO meeting

 

 

 

20

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 03/09/2015

 

 

Wednesday, 8th July 2015, commencing at 7:30 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 10th June 2015. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of  10th June and 24th June 2015 and approve. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 1st July 2015 and approve. Any matters arising.

 

 

 

9

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 24th June 2015 and approve. Any matters arising

 

 

 

10

 

Centre Committee: To receive the unconfirmed minutes of 24th June 2015 and approve. Any matters arising. These will be issued at the meeting

 

 

 

11

 

Events Committee: No meeting held

 

 

 

 

 

 

 

 

 

 

 

 

12

 

7A Bus Service: The supported bus service 7a has now been running for 3 months and under the Agreement the Council has with Stagecoach for the provision of the service, the Council is required to notify Stagecoach whether an extension to the existing service is required.

Cllr Vincent will be informing Council on the use of the service to date and on possible partnership funding. Presently the cost of the service is funded through the council (£ 2,000) and Big Local (£ 500) for six months.

The Council is required to resolve on the extension and the funding of at this meeting as Stagecoach requires to be informed of the extension by 24th July 2015 to allow statutory advertising under the Transport Act before the end of the existing Agreement.

 

 

 

13

 

Neighbourhood Plan update: The Chairman of the Steering Group is to update members about the “Open Day” sessions.

 

 

 

14

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

15

 

Report of District or County Councillors: To receive reports

 

 

 

16

 

Report of representatives to other bodies: To receive reports

Cllr Wood on Local Strategic Partnership

Cllr Cllr Bamber on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Council

Cllrs Smith, Vincent and Jones on Sompting Big Local

Cllr Servante on PCSO meeting

 

 

 

17

 

Festival 2015 review: Council is to review the recent Festival to find the way forward for next year. Council is to agree the date and length of event for next year.

 

 

 

18

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 01/07/2015

 

SH COUNCIL MEETING

 

 

 

Wednesday, 10th June 2015, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

 

 

The Council has invited Mr Edwards and Mr Boyd both from Adur District Council to discuss with members the style of outdoor exercise equipment is to be located at Sompting Recreation Ground. The District Council will be tendering the contract so there is a need to agree with the equipment tonight.

 

 

 

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of the Annual Assembly meeting and the Annual General Meeting both of 13th May 2015. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of 27th May and 10th June 2015 and approve. Meeting of 13th May cancelled. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: The meeting of 3rd June was cancelled

 

 

 

9

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 27th May 2015 and approve. Any matters arising

 

 

 

10

 

Centre Committee: To receive the unconfirmed minutes of 27th May 2015 and approve. Any matters arising

 

 

 

11

 

Events Committee: To receive the unconfirmed minutes of   27th May  2015 and approve. Any matters arising

 

 

 

12

 

Communications Committee: To receive the unconfirmed minutes of 3rd June 2015 and approve. Any matters arising

 

 

 

13

 

Terms of reference for Communications Committee: To receive the Communications Committee’s recommended Terms of Reference and approve.

 

 

 

14

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

15

 

Report of District or County Councillors: To receive reports

 

 

 

16

 

Report of representatives to other bodies: To receive reports

Adur County Local Committee: Cllr Bamber

Sussex Association of Local Councils:  Cllr Bamber

Local Strategic Partnership: Cllr Wood

Adur District Conservation Area Consultative Group: Cllr Thornton

Sompting Big Local: Cllrs Vincent, Jones, Smith

Neighbourhood Plan Steering Group: As existing Chair – Cllr Wood with Cllrs Jones, Bashford, Servante

Neighbourhood Plan Deliverance Group: Cllrs Smith,Mear,Jones

PCSO meetings: Cllr Servante

 

 

 

17

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 03/06/2015

 

 

 

 

 

ANNUAL GENERAL MEETING

Sompting Parish Council to be held on Wednesday, 13th May 2015,

commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Election of Chairman

 

 

 

2

 

Declaration of Acceptance of Office by Chairman

 

 

 

3

 

Election of Vice-Chairman

 

 

 

4

 

Co-Option of councillor: The Clerk has received two applications of interest for the vacant councillor position. The applicants are Mr Alun Jones and Mr Lionel Parsons. The Council is to interview each person and resolve on the co-option.

 

 

 

5

 

Co-Opted councilor to make his declaration

 

 

 

6

 

To resolve on committees, dates and times for the ensuing year and the terms of reference. See Clerk’s report

 

 

 

7

 

Election of Committee members to serve on the committees

 

 

 

8

 

Election of representatives for each of the following bodies for the ensuing year :

Adur County Local Committee

            Sussex Association of Local Councils

            Local Strategic Partnership

Adur District Conservation Area Consultative Group

Sompting Big Local

Neighbourhood Plan Steering Group

Neighbourhood Plan Deliverance Group

PCSO meetings

 

 

 

9

 

Minutes.   To confirm the Minutes of the 8th April 2015 meeting and the extra ordinary meeting of 27th April 2015.

 

 

 

10

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

11

 

Planning Committee: To receive the unconfirmed minutes of 15th and 29th April 2015 and approve. Any matters arising.

 

 

 

12

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 6th May 2015 and approve. Any matters arising.

 

 

 

13

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 22nd April 2015 and approve. Any matters arising

 

 

 

14

 

Centre Committee: To receive the unconfirmed minutes of 15th April 2015 and approve. Any matters arising

 

 

 

15

 

Events Committee: To receive the unconfirmed minutes of 15th and 29th April 2015 and approve. Any matters arising

 

 

 

16

 

Editorial Board: To receive any material considered by the Board

 

 

 

17

 

Grant application: The Council has received an application for grant from 1st Sompting Scout Group for the sum of £ 1,000.00. This grant is to lessen the expenses being incurred by the applicant at the Sompting Festival 2015. Members are to consider the application and resolve from which budget the grant is funded.

 

 

 

18

 

Complaint against Cllr Servante: Full Council was informed of the Code of Conduct complaint made against Cllr Servante in his use of the Sompting Resident Facebook. The Clerk has been informed by the Monitoring Officer (ADC) that her conclusion is that there has been no breach of the Councillors’ Code of Conduct.  

 

 

 

19

 

Sompting Parish Neighbourhood Plan: The Clerk is to update members.

 

 

 

20

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

21

 

Report of District or County Councillors: To receive reports

 

 

 

22

 

Report of representatives to other bodies: To receive reports

Cllr Servante on Local Strategic Partnership

Cllr Smith or Cllr Wood on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllr Smith or Cllr Vincent on Big Local

Cllr Servante on PCSO meeting

 

 

 

23

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

D Porter, Clerk to the Parish Council                               Dated  6th May 2015

 

 Dear Sir/Madam,                            

ANNUAL ASSEMBLY OF THE PARISH OF SOMPTING

 

 

Annual Assembly of the Parish of Sompting to be held at Harriet Johnson Centre, Loose Lane, Sompting,

on Wednesday 13th May 2015 at 7.00 pm. 

 The Annual General Meeting of the Parish Council will follow after the Annual Assembly.

 

AGENDA

 

 

 

1.    Apologies - To receive any apologies

 

 

2.    Report of the Chairman of the Parish Council.

 

 

 

 

3.    Other Matters - An opportunity to discuss other matters of interest

 

 

 

EXTRAORDINARY PARISH COUNCIL MEETING

You are summoned to attend the above meeting of Sompting Parish Council to be held on

Monday, 27th April 2015, commencing at 7:00 p.m.

at Harriet Johnson Centre, Loose Lane, Sompting.

AGENDA

 

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

5

 

Pre Submission document for Neighbourhood Plan: Under the Neighbourhood Planning Regulations 2012, the Full Council of a Parish Council must meet to approve the pre submission document so that the six week consultation period can commence. The document will be checked by the steering group and that group will recommend to Full Council its approval. The group will meet on 23rd April so members will receive the document via email before this extraordinary meeting and receive a hard copy on the night.

 

 

Required by the Chairman of the Parish Council

 

David Porter, Clerk to the Council                                             Dated: 21st April 2015

           

 

 

 

,                                   PARISH COUNCIL MEETING

Wednesday, 8th April 2015, commencing at 7:30 p.m. at

Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 11th March 2015. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of  18th March and 1st April 2015 and approve. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 1st April 2015 and approve. Any matters arising.

 

 

 

9

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 25th March 2015 and approve. Any matters arising

 

 

 

10

 

Centre Committee: To receive the unconfirmed minutes of 18th March 2015 and approve. Any matters arising

 

 

 

11

 

Events Committee: To receive the unconfirmed minutes of  18th March and 1st April 2015 and approve. Any matters arising

 

 

 

 

 

 

 

 

 

12

 

End of Year Accounts: Council is to receive the end of year accounts documents for approval.

 

 

 

13

 

Editorial Board: To receive any material considered by the Board

 

 

 

14

 

7A Bus Service: Cllr Vincent to update members.

 

 

 

15

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

16

 

Report of District or County Councillors: To receive reports

 

 

 

17

 

Report of representatives to other bodies: To receive reports

Cllr Servante on Local Strategic Partnership

Cllr Smith or Cllr Wood on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllr Smith or Cllr Vincent on Big Local

Cllr Servante on PCSO meeting

 

 

 

18

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 01/04/2015

 

 

 

 

 

 

 Wednesday, 11th March 2015, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

 

 

Before the meeting commences.

Mr James Stoner, Managing Director of JSPC in Bowness Avenue is wanting to be involved with the Parish Council and the IT Inclusion project. He has spoken with the Clerk and tonight will present his ideas for discussion. This is an important presentation as through his involvement, the project can be launched.

 

 

 

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 11th February. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of 18th February and 4th March 2015. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 4th March 2015. Any matters arising.

 

 

 

9

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 25th February 2015. Any matters arising.

 

 

 

10

 

Centre Committee: To receive the unconfirmed minutes of 25th February 2015. Any matters arising.

 

 

 

11

 

Events Committee: To receive the unconfirmed minutes of 25th February 2015 and approve. Any matters arising.

 

 

 

12

 

Vacation of office by failure to attend meetings: The Chairman is to propose that under section 85(1) of the Local Government Act 1972, Cllr Mrs J Burns be excluded from failing to attend meetings for 6 months from the date of this meeting. The Chairman will expand on the reason for his proposal. If during that period Cllr Mrs J Burns retires then a casual vacancy will occur and normal practises of advertisement will commence unless this should occur 6 months prior to May 2016 when the vacancy need not be filled until the next ordinary election. Council is required to resolve on this proposed exclusion.

 

 

 

13

 

Proposed Bus Service: If further information is available, Cllr Vincent to update Council and members to agree any matters regarding the service.

 

 

 

14

 

Editorial Board: To receive any material for publication from the Board for approval to publish.

 

 

 

15

 

I T Inclusion: At the meeting with Adur District Council (4th March 2015) concerning this project, it was agreed that as the two parties could not resolve the issues raised by the Parish Council concerning the Legal Agreement, the Agreement could not be signed by the Parish Council. It was suggested by the Parish Council that the project may be workable if the Parish provided the computers with Adur DC assisting with volunteers as previously understood.

The Clerk is to update members on the project and Council is to resolve on how this project can be achieved.

 

 

 

16

 

Formal complaint against Cllr Servante: The Clerk will inform Council of the decision made by the Standards Board if this is known

 

 

 

17

 

Sompting Neighbourhood Plan: The Clerk and Chairman of the Steering Group (Cllr Wood) will inform Council of the current position. The Clerk will be making an application for further grant which will be available in April 2015 to financially assist in finishing the Plan.

 

 

 

18

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

19

 

Report of District or County Councillors: To receive reports

 

 

 

20

 

Report of representatives to other bodies: To receive reports

Cllr Servante on Local Strategic Partnership

Cllr Smith or Cllr Wood on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllr Servante or Cllr Smith on Big Local

Cllr Servante on PCSO meeting

 

 

 

21

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

David Porter, Clerk to the Council                                                 Dated: 05/03/2015

 

 

 

 Wednesday, 11th February 2015, commencing at 7:30 p.m.

 at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 14th January 2015. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of 21st January 2015. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: To receive the unconfirmed minutes of 4th February 2015. Any matters arising

 

 

 

9

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 28th January 2015. Any matters arising

 

 

 

10

 

Centre Committee: To receive the unconfirmed minutes of 21st January 2015. Any matters arising

 

 

 

11

 

Events Committee: To receive the unconfirmed minutes of 4th February 2015 and approve. Any matters arising

 

 

 

13

 

Proposed Bus Service: Cllr Vincent to update Council and members to agree any matters regarding the service.

14

 

Formal complaint against Cllr Servante: The Clerk has been informed by the monitoring officer of Adur District Council that a formal complaint has been lodged. The officer will investigate and report her findings. This item is placed under the rules of the standing orders. Members are requested to note this item.

 

 

 

15

 

Legality contested of emergency full council meeting’s resolution: Cllr Bashford has contested the resolution made, under the rules in the council’s standing orders.

 

 

 

16

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

17

 

Report of District or County Councillors: To receive reports

 

 

 

18

 

Report of representatives to other bodies: To receive reports

Cllr Servante on Local Strategic Partnership

Cllr Smith or Cllr Wood on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllr Servante or Cllr Smith on Big Local

Cllr Servante on PCSO meeting

 

 

 

19

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 02/02/2015


 

 

 

 

 

 

Wednesday, 14th January 2015, commencing at 7:30 p.m. at Harriet Johnson Centre, Loose Lane, Sompting. 

AGENDA

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 10th December 2014. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of 7th January 2015. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: The meeting of 7th January 2015. Any matters arising

 

 

 

9

 

Finance and General Purposes Committee: The committee of 24th December was cancelled. Payments agreed Full Council in December.

 

 

 

10

 

Centre Committee: This committee has not sat.

 

 

 

11

 

Events Committee: To receive the unconfirmed minutes of 7th January 2015 and approve. Any matters arising

 

 

 

12

 

Editorial Board: To receive any material for publication from the Board for approval to publish.

 

 

 

 

13

 

Proposed Bus Service: Cllr Vincent to update Council and members to agree any matters regarding the service.

 

 

 

14

 

Reports by the Clerk: To receive current and verbal reports from the Clerk for resolution if necessary.

 

 

 

15

 

Report of District or County Councillors: To receive reports

 

 

 

16

 

Report of representatives to other bodies: To receive reports

Cllr Servante on Local Strategic Partnership

Cllr Smith or Cllr Wood on Adur County Local Committee

Cllr Thornton on Adur District Conservation Area Group

Cllr Bamber on West Sussex Association of Local Councils

Cllr Servante or Cllr Smith on Big Local

Cllr Servante on PCSO meeting

 

 

 

17

 

Items for future discussion by Council, committees or Emergency Consultation Panel: Council to resolve where these items are to be discussed and the priority.

 

 

 

 

 

David Porter, Clerk to the Council                                             Dated: 07/01/2015

 

 

 

PARISH COUNCIL MEETING

Wednesday, 10th December 2014, commencing at 7:30 p.m. at Harriet Johnson Centre,

Loose Lane, Sompting. 

AGENDA

 

1

 

Apologies and reasons for absence

 

 

 

2

 

Declarations of interest by councillors on any of the agenda items below

 

 

 

3

 

Request for DPI Dispensations: Any request for dispensation to be made now and Council  to decide whether the request is agreed.

 

 

 

4

 

Policing matters: To consider policing matters and to receive any report from police officers.

 

 

 

5

 

Minutes:  To agree the unconfirmed minutes of 12th November 2014. Any matters arising

 

 

 

6

 

Public participation: The public have a Right and are welcome to attend all council meetings and an opportunity is provided at the meeting to ask questions. However, the public may be excluded for the whole or part of a meeting if the agenda states what business is going to be considered during the exclusion and only if the council resolves to exclude the public for those items clearly stating the reason for the exclusion.

 

 

 

7

 

Planning Committee: To receive the unconfirmed minutes of 10th December 2014 and approve. The meeting of 26th November 2014 was cancelled. Any matters arising.

 

 

 

8

 

Amenities and Environment Committee: The meeting of 3rd December 2014 was cancelled.

 

 

 

9

 

Finance and General Purposes Committee: To receive the unconfirmed minutes of 22nd October 2014 and approve. Any matters arising

 

 

 

10

 

Centre Committee: To receive the unconfirmed minutes of 26th November 2014 and approve. Any matters arising

 

 

 

11

 

Events Committee: To receive the unconfirmed minutes of 19th November 2014 and approve. Any matters arising

 

 

 

 

 

 

12

 

Waste site, Halewick Lane: Following the failure of the Halewick site project, the consultant’s working on the project have sent an email regarding the passing of information over to WSCC and suggesting that the Council works with WSCC on the site’s future. Email attached. Members are to agree action to be taken to respond to the consultant. Review the press release under item 13 if necessary.

 

 

 

13

 

Editorial Board: To receive any material for publication from the Board for approval to publish.

1.    Letter to SSALC and press release regarding MP’s actions

2.    Press release on the Halewick site project

3.    Part Sompting Signpost edition 2015

 

 

 

14

 

Proposed Bus Service: Cllr Vincent has received an email from Compass travel. This has been forwarded to councillors. Cllr Vincent to update Council and members to agree any matters regarding the service.

 

 

 

15

 

Response by Council on pre-submission of Adur Local Plan: To receive the Clerk’s report and resolve on recommendation

 

 

 

16

 

Council’s Emergency Phone: Rota for emergency phone to be agreed.

 

 

 

17

 

List of payments: Members are to agree list of payments and to receive bank balance at 30th November 2014