Unconfirmed Minutes of Finance held on 26th July 2017

 

               

Minute

 

Action

 

 

 

 

 

 

 

 

767

 

Attendance: Cllrs Bashford, Thornton, Mear, Godley

 

 

 

 

 

768

 

769

 

Apologies and reasons for absence:  None

 

Absent: Cllr Mansfield

 

 

 

 

 

770

 

 

771

 

Declarations of interest by councillors on any of the agenda items below: None

 

Request for DPI Dispensations: None

 

 

 

 

 

772

 

Minutes: The unconfirmed minutes of 28th June 2017 resolved as a true record.

 

 

 

 

 

773

 

Public participation: None present

 

 

 

 

 

774

 

List of Receipts and Payments for approval: The list was approved for payment with members approving salary costs for July 2017 being added.

 

 

 

 

775

 

Verification of bank accounts:  Members received the bank statements for June 2017 and on agreement with the committee, Cllr Bashford signed the statements. The Clerk had no adjustments to report.

 

 

 776

 

 Budget payments up to 30th June 2017: Members received list of payments against current budgets. Members noted the figures.

 

777

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

778

 

 

 

 

Increase in network requirements: Members received Clerk’s report and resolved approval to the recommendations:

 

1.     Since JSPC are looking after the IT Suite computers and software and have maintained the existing office systems and are a well-known local firm, Financial Regs are wavered to allow one contractor to supply and set-up the above system.

 

2.     That the Council places an Order for JSPC for the items stated above for the initial cost of £ 1,178.23 + vat

 

3.     That the Council undertakes an annual payment to JSPC for the annual costs to be incurred one year following installation. These being £ 215.10 + vat

 

4.     That funds for the first-year cost be found from reserves.

 

5.     That the annual costs are budgeted for each year allowing for any increase placed by the software supplier.

 

 

Reports by Clerk:  The Clerk reminded members of the 2018/19 budget timetable.

 

 

 

 

Minutes of Finance held on 28th June 2017

 

               

Minute

 

Action

 

 

 

 

 

 

 

 

754

 

Attendance: Cllrs Bashford, Thornton, Mear

 

 

 

 

 

755

 

756

 

Apologies and reasons for absence:  Cllr Godley

 

Absent: Cllr Mansfield

 

 

 

 

 

757

 

 

758

 

Election of Chair and Vice Chair: Cllr Bashford confirmed as chair. Vice-chair to be elected at Full Council (12th July)

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

759

 

Request for DPI Dispensations: None

 

 

 

 

 

760

 

Minutes: The unconfirmed minutes of 24th May 2017 resolved as a true record.

 

 

 

 

 

761

 

Public participation: None present

 

 

 

 

 

762

 

List of Receipts and Payments for approval: The list was approved for payments for the payment sum of £ 13,480.13. Questions were asked re Festival expenditure and the Clerk replied that once all payments / income received was compiled, then Cllr Godley can respond as she was not attending the meeting.

 

 

 

 

 

763

 

 

 

764

 

 

 

 

765

 

 

766

 

 

 

 

Verification of bank accounts:  Members received the bank statements for June 2017 and on agreement with the committee, Cllr Bashford signed the statements. The Clerk had no adjustments to report.

 

Approval of use of reserves: The Clerk present the current reserves list for members’ information stating that once the Sompting Festival accounts have been presented, the list will be amended to ensure payments made by ear-marked reserves are listed and the reserves show a positive balance.

 

Budget payments up to 26th June 2017: Members received list of payments against current budgets. Members noted the figures.

 

Reports by Clerk: The Clerk discussed the issue concerning the effectiveness of the current internet use for office staff and the public. He stated that software would be required to encrypt all computers holding data so that all data was secure. The cost of upgrading the software and to increase the effectiveness of the internet due to the office structure with a technician undertaking the work would be in the region of £ 1000.00. The Clerk informed members of this as the funds would have to be found from reserves. Members agreed in principle subject to further discussions with the contractor (JSPC) and being presented to Finance for approval. However, if found that the work is necessary before that meeting, subject to the Chairman agreeing, the work can start.

 

 

Meeting ends

 

 

 

 

 

 

 

 

 

 

 

 

Items for future discussion:

None

 

 

 

 

 

 

 

 

 

 

 

 Minutes of Finance held on 24th May 2017

 

               

Minute

 

Action

 

 

 

 

 

 

 

 

744

 

Attendance: Cllrs Bashford (Chair), Thornton, Godley, Mear

 

 

 

 

 

745

 

Apologies and reasons for absence:  None

 

 

 

 

 

746

 

Declarations of interest by councillors on any of the agenda items below: None

 

 

 

 

 

747

 

Request for DPI Dispensations: None

 

 

 

 

 

748

 

Minutes: The unconfirmed minutes of 29th March 2017 resolved as a true record.

 

 

 

 

 

749

 

Public participation: None present

 

 

 

 

 

750

 

List of Receipts and Payments for approval: The list was approved for payments for the payment sum of £ 12,705:30

 

 

 

 

 

751

 

 

 

752

 

 

753

 

 

 

 

Verification of bank accounts:  Members received the bank statements for April and May 2017 and on agreement with the committee, Cllr Bashford signed the statements. The Clerk had no adjustments to report.

 

Internal Audit Report: Members received the report and approved. No recommendations to action

 

Reports by Clerk: Cllr Godley requested a further cheque for £ 500.00 to pay deposits etc for Festival. Members (except Cllr Godley) resolved payment of £ 500.00 to be paid. Clerk to add this to the list of payments for ratification next meeting.

 

 

Meeting ends

 

 

 

 

 

 

 

 

 

 

 

 

Items for future discussion:

Cllr Thornton request information on Family Information Service (WSCC) lack of funding.